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HRMS I Expense Claims. Login to the Oracle Application. 1. Type your User Name & Password. 2. Click on Login to access Oracle ERP Application. Navigate to Internet Expense Auditor. 1. In the main menu at your left, click on Expenses Audit under RailTel Internet Expenses Auditor.

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Presentation Transcript

Login to the oracle application
Login to the Oracle Application

1

Type your User Name & Password

2

Click on Login to access Oracle ERP Application


Navigate to internet expense auditor
Navigate to Internet Expense Auditor

1

In the main menu at your left, click on Expenses Audit under RailTel Internet Expenses Auditor


Search the expense report
Search the Expense Report

1

Click on Advanced Search


Verify expense report status
Verify Expense Report Status

1

Fill expense claim number and click ‘Go’

2

Select ‘Add another’, in Report Submit Date, select after 1 Jan 2014 (as manual invoices were made before that), and search

If claim status is showing Pending Payables Approval only then Finance team can Audit Expense Claim


Navigate to expense report
Navigate to Expense Report

1

Click on the Report Number


Date of receipts package received
Date of Receipts Package Received

1

Select Original Receipts Package Received Date & Click on save



Verifying expense report1
Verifying Expense Report

1

Click on Approval note & check

2

On the Verify Expenses Tab, Click on Mark Receipts as Verified, after you have seen the hard copies of the bills, as per the claim request

3

Click on Apply


Audited expense report status
Audited Expense Report Status

The audit for the expense report is complete. The approved parts of this expense report are ready for Payables invoice import and payment

Claim status is changed to ‘Ready for Payment’

Expense is audited and ready for payment


If i want to reject the claim
If I want to REJECT the claim?

1

You can reject the claim or request information in the drop down here


If i want to reject the claim continued
If I want to REJECT the claim? (Continued…)

2

Reason for rejecting the claim may be chosen from drop down menu & additional instructions are sent.


How to deduct claimed amount
How to deduct claimed amount??

1

Go to the ‘Process Exceptions’ tab

Make changes in the amount

2


Provide audit issue reason
Provide Audit Issue/Reason

3

Select Reason or Audit Issue for the relevant expense


How to deduct claimed amount1
How to deduct claimed amount??

Go to the ‘Process Exceptions’ tab

4

Then Click on Mark Receipts as Verified

5

Click on Apply



How to generate invoice voucher
How to generate Invoice Voucher?

1

In the main menu at your left, click on your region specific Payable Invoice User


How to generate invoice voucher1
How to generate Invoice Voucher?

2

Click on View and Report

3

Submit a New Request (RailTel Invoice Voucher Report)

Note: This report may take another 1 hour to be ready as accounting happens after automatic invoicing.


How to generate invoice voucher2
How to generate Invoice Voucher?

4

Check Output, a word file will be generated

You may take a print of the Invoice voucher and retain it in a file for future reference.


Payment
Payment

To make payment, follow the conventional system of sending the bank file to the bank.

Note: As on date ERP application is not integrated with the bank so auto payment cannot be made. Corporate Finance will soon communicate for any changes in the process flow.


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