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Record Set. User selects OPAC records & chooses Email / Save / Export. CGI script. OPAC Export to RefWorks & EndNote Aaron Bales, Tanya Prokrym, and Mark Dehmlow. University Libraries. Motivations Notre Dame recently launched RefWorks and has supported EndNote on campus for several years

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RecordSet

User selects OPAC records & chooses

Email / Save / Export

CGI script

OPAC Export to RefWorks & EndNote

Aaron Bales, Tanya Prokrym, and Mark Dehmlow

University Libraries

  • Motivations

    • Notre Dame recently launched RefWorks and has supported EndNote on campus for several years

    • Aleph does not have a RefWorks export feature

    • The existing EndNote export had never been implemented

    • Goals

    • Export citations from the OPAC to both RefWorks and EndNote

    • User-friendly interface must export directly into EndNote and RefWorks without having to save the file first

    • Utilize existing ALEPH functionality as much as possible

    • Avoid reformating or processing data

    • Issues

    • Users must make (guess) correct combination of choices on the mail/save screens for Endnote export

    • User must save the file to a computer, then import into EndNote (Most indexes and e-journals feature a 1-step direct export.)

    • Save-file screen is same whether or not user selected the EndNote format

  • Steps

  • Modify RIS templates

    • www-set-mail-777

      • spacing and indents

    • edit-doc-777

      • missing fields

  • Modify ALEPH mail screens

    • ( full-mail, short-mail & myshelf-mail )

    • separate email, save & export

    • hidden form for export options

  • 3. Modify ALEPH save-file screen

    • Determine Save/Export selection

    • Display RefWorks/Endnote choices for export

    • Link to cgi script

  • Write perl script to handle export

    • RefWorks

      • Get filename of record set

      • Build export URL; pass filename location and format in URL

      • Refworks ExpressImport function retrieves file from Aleph server and imports records.

    • Endnote

      • Get filename of record set

      • Read in data

      • Set MIME type to ‘application/x-research-info-systems’

      • Send records as data stream to Endnote

        5.Write Javascript for IE6 problem

        IE 6 does not handle the mime type correctly for EndNote

    • Detect browser

    • Display IE 6 instructions

RIS Templates

Create Temp file

Save-file screen

User chooses Refworks or EndNote

Email / Save / Export

screen

User selects “Export”

  • ELUNA ~ June 5-8, 2007

  • Spearfish, South Dakota


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