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P20 Confidentiality & Data Sharing Agreement Wednesday, November 16, 2011 PowerPoint PPT Presentation


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P20 Confidentiality & Data Sharing Agreement Wednesday, November 16, 2011. Dr. Domenico " Mimmo " Parisi Mississippi State University National Strategic Planning & Analysis Research Center. Path To Successful Agreements. Determine the Scope Answer the “why” question

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P20 Confidentiality & Data Sharing Agreement Wednesday, November 16, 2011

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P20 confidentiality data sharing agreement wednesday november 16 2011

  • P20 Confidentiality & Data Sharing Agreement

    Wednesday, November 16, 2011


P20 confidentiality data sharing agreement wednesday november 16 2011

Dr. Domenico "Mimmo" Parisi

Mississippi State University

National Strategic Planning & Analysis Research Center


P20 confidentiality data sharing agreement wednesday november 16 2011

Path To Successful Agreements

Determine the Scope

  • Answer the “why” question

    Determine what will be shared

  • Identify relevant data and data sources

    Determine how it will be shared

  • Processes and procedures for transfer and storage

  • Data governance relating to security

    Determine how it will be used

  • Processes and procedures

  • Data governance relating to confidentiality


P20 confidentiality data sharing agreement wednesday november 16 2011

Path To Successful Agreements

Who should be involved?

  • Stakeholders from the top down

    • Governor’s Office, Agency Executive Level, Programmatic Representatives, Technical Experts, End Users

      Barriers/Challenges to Successful Agreements

  • Creating a unified structure under which data sharing would occur

    • Cannot occur in an unstructured environment

  • Identifying a neutral 3rd party to be the data clearinghouse

    • Find somebody you can trust

      What is the Catalyst for Action?

  • Necessity for reporting requirements

    Plan for Regional Data Sharing

  • WRIS data


P20 confidentiality data sharing agreement wednesday november 16 2011

Heather Boughton

Ohio Department of Education

Keith Ewald

Ohio Department of Job and Family Services

Marsha Ward

Ohio Department of Education


P20 confidentiality data sharing agreement wednesday november 16 2011

PK

Workforce

K - 12

Post Secondary

The Landscape

Home Daycares

Ohio State University

ODJFS

Daycare Center

OBR

ODH

LEA

LEA

LEA

ODE

Reporting Responsibility

IHE

IHE

Provide direct service to students/parents

NWOCA

ITC

Researchers

Data Repository

SAS

BFK


P20 confidentiality data sharing agreement wednesday november 16 2011

PK

Workforce

K - 12

Post Secondary

Early Childhood Data Integration

Bring various workforce program data together (WDQI)

Home Daycares

Federal Reporting

Ohio State University

ODJFS

Daycare Center

OBR

ODH

Addition of Higher Ed data to SLDS

Value-Added Participation

LEA

LEA

LEA

ODE

Data Matching for AWE Program

Reporting Responsibility

IHE

IHE

Existing Agreement(s)

NWOCA

Transmit SSID for Value-Added

To facilitate individual research initiatives

Higher Ed / Workforce Matching

ITC

Data Hosting / EMIS Reporting

Researchers

Agreement

In Progress

BFK

SAS

Program Specific Participation


P20 confidentiality data sharing agreement wednesday november 16 2011

Confidentiality and Data Sharing Agreements - Ohio

WDQI and SLDS

  • Concerns of data owners

    • Security breech

    • Administrative burden

  • Legal priority

    • Who is in control

    • How to practically extend research access


P20 confidentiality data sharing agreement wednesday november 16 2011

Ohio’s External Data Sharing

Data Governance Balancing Act

  • Once we have all this data, how is it used?

    Outcome of Ohio’s SLDS Projects:

  • Stronger Research Networks

    • Ohio Education Research Center

    • Higher Education Research Network

    • Executive Research Advisory Group for WDQI


P20 confidentiality data sharing agreement wednesday november 16 2011

Ohio’s External Data Sharing

Two tasks faced by Ohio’s research networks:

  • Developing a coherent P-20W research agenda

  • Streamlining and strengthening external data sharing policies and procedures


P20 confidentiality data sharing agreement wednesday november 16 2011

Ohio’s External Data Sharing

Questions we need to incorporate into our policies:

  • Who has access to the data? How do they access the data?

  • Who at the agency signs off on data sharing?

  • How do we assess our capacity to provide data (and data support)?

  • Who is responsible for maintaining records of shared data?

  • What control do we have over data once it leaves our department? What kind of follow-up is appropriate?

  • How can we be more transparent about how our data is used?


P20 confidentiality data sharing agreement wednesday november 16 2011

Tom Ogle

Missouri Department of Education

Clinton Flowers

Missouri Department of Economic Development


P20 confidentiality data sharing agreement wednesday november 16 2011

P-20 Council Origins

Missouri Formed a P-20 Council (with an Executive Director in 2005).

P-20 Council rendered an informal executive interest by 2007 – but professional dedication remained.

National Governor’s Association Grant 2007

DESE SLDS grant funding in 2009

WDQI grant funding in 2010 for December 2010 beginning.


P20 confidentiality data sharing agreement wednesday november 16 2011

P-20W Currently

Completed initial research.

Focused on proposed FERPA changes.

Drafted an Interagency Memorandum of Understanding (a Show-Me Data Sharing Agreement).

The MOU is currently “in process” for signature by each agency’s legal counsel.

The MOU generally is premised upon FERPA changes coming to reality.


P20 confidentiality data sharing agreement wednesday november 16 2011

MOU Administrative Direction

Consensus on an Interagency Work group for developing confidentiality and information security practices and protocol (supporting the MOU)

Key functions acknowledged:

Determining access;

Confidentiality training, certification and acknowledgement (linked to personnel system);

IT protections made empirical;

Establishing a venue for confidentiality breach planning.


P20 confidentiality data sharing agreement wednesday november 16 2011

Contact Info and Resources:

Dr. Domenico "Mimmo" Parisi, [email protected]

Heather Boughton, [email protected]

Keith Ewald, [email protected]

Marsha Ward, [email protected]

Tom Ogle, [email protected]

Clinton Flowers, [email protected]


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