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CCA LSS Team #2 Post Implementation Review (PIR) Kick-off Meeting

CCA LSS Team #2 Post Implementation Review (PIR) Kick-off Meeting. 13 Jan 2009 CS4 Room 310 Small. V3. Purpose of this meeting is to craft a plan for executing the LSS project charter: Improving Post Implementation Reviews. Agenda. Team #2 Membership. Core. Other. Rick Perron (DCIO)

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CCA LSS Team #2 Post Implementation Review (PIR) Kick-off Meeting

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  1. CCA LSS Team #2Post Implementation Review (PIR)Kick-off Meeting 13 Jan 2009 CS4 Room 310 Small V3

  2. Purpose of this meeting is to craft a plan for executing the LSS project charter:Improving Post Implementation Reviews

  3. Agenda

  4. Team #2 Membership Core Other Rick Perron (DCIO) Len Sadauskas (DCIO) Amelia Grazioso (DCIO) CDR Ben Torreon (J6) Maj Jeff Delvecchio (NII) Neal Zank (AFCIO) Jim Oliver (USA CIO/G6) Austin Huangfu (DOT&E) TBD (PA&E) TBD (C) Phil Minor (NII) John Burson (DON CIO)

  5. PIR Project Context • Role of MOE and PIR in IT/NSS Investments • CURRENT: Individual “Program” orientation • FUTURE: Portfolio view • LSS Team deliberations resulted in two projects: • Improving quality of outcome measures • Improving quality and value of post implementation reviews • Scope of LSS PIR project constrained IAW charter • Next Generation Goal: Fully implement PIR planning and report data into IT/NSS Investment Lifecycle

  6. LSS Methodology: Part DMAIC & Part Rapid Improvement • DMAIC • To address concerns that are identified during data collection • Surveys, groupware • Rapid Improvement • Quick wins as they are identified (such as) • Centralized PIR Plan and Report Repository • Clarification of policy and guidance

  7. Improving Post Implementation Reviews (PIRs) PIR data enables capability portfolio development trend analysis and identification of best practices Y

  8. Information Sources and Collaboration • PIR guidance is in DAG Ch 7.9 • Additional guidance, examples and discussion is found in IT-CoP under CCA Implementation/PIR at: • https://acc.dau.mil/cca • MOE and PIR LSS team information is in IT-CoP: • https://acc.dau.mil/CommunityBrowser.aspx?id=234715&lang=en-US • PIR Team collaboration options are: • Email, IT-CoP page, DKO?

  9. Proposed VOC Data Collection Method • Groupware Session – 28 January 2009 tentative; DISA Columbia Pike location • Scope: PIRs for ACAT I programs since 2003 (JCS 3170) • Participants: ACAT I PMOs across DoD Components, OSD + Component SMEs, and Capability Portfolio Managers • Opportunity to: • Collect data quickly and in non-attribution environment from people directly involved with MOE-PIR • Support data derived by sub-team in areas of policy, people, procedures, data, work environment, technology (reference: MOE-PIR Cause & Effective Diagram) • Prove or disprove three hypotheses (reference: MOE-PIR Cause Affinity Diagram) • Resolve problem statement and achieve business case goals defined in PIR LSS Charter • Desired outcome of session; i.e., what would success look like? • Format: PIR introduction; data input to mini-survey; general discussion; present next steps (e.g., follow-up surveys, if necessary, and receive raw data for analysis)

  10. Team Roles and Responsibilities Before Project During Project After Project Team Leader • Review draft Charter with Sponsors • Develop Charter further • Help Select Team Members • Manage schedules • Lead meetings • Coordinate communication • Liaison between coach, sponsor(s), and stakeholders • Keep records • Do team’s work • Ensure that documents are completed and lessons captured • Monitor implementation (if appropriate) • Use improved methods Team Members • Assist with team definition and recruiting • Participate in meetings • Complete assignments • Help with team tasks and logistics • Contribute knowledge and expertise • Learn necessary methods and acquire needed skills • Use improved methods

  11. Team Roles and Responsibilities

  12. High-Level SIPOC Measurable Y:

  13. DACI Chart

  14. CCA LSS PIR Project Schedule

  15. Next Steps • Week of 1/12 & 1/19 • Amelia leads team to develop survey and plan groupware session • Len begins collection of PIR plans and reports • Team decides on collaboration approach • Rick develops DACI chart and confirms schedule • Team develops SIPOC

  16. Back-up

  17. PIR Role in Capability Based Planning CBP PIR Results

  18. 1. Improving the Quality of Outcome Measures Having outcome measures in place reduces investment costs & schedule overruns * (C) = Candidate in Training; Not certified

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