Case Study: Lessons from embracing co-location cross government

1. Case Study: Lessons from embracing co-location cross government Mark Williams, Head of Commercial and Estates

2. The CPS • The Crown Prosecution Service prosecutes criminal cases that have been investigated by the police and other investigative organisations in England and Wales. The CPS is independent, and makes its decisions independently of the police and government. • Its duty is to make sure that the right person is prosecuted for the right offence, and to bring offenders to justice wherever possible. • The CPS: • decides which cases should be prosecuted;  • determines the appropriate charges in more serious or complex cases, and advises the police during the early stages of investigations;  • prepares cases and presents them at court; and  • provides information, assistance and support to victims and prosecution witnesses

3. Our Structure CPS Areas The CPS operates across England and Wales, with 14 regional teams prosecuting cases locally. Each Area is headed by a Chief Crown Prosecutor, and works closely with local police forces and other criminal justice partners. Specialist Casework Divisions and CPS Proceeds of Crime Our three Central Casework Divisions deal with some of the most complex cases we prosecute. They work closely with specialist investigators from a range of organisations, including the National Crime Agency and HM Revenue & Customs, as well as police forces across England and Wales. The three specialist divisions are: •International Justice and Organised Crime Division •Special Crime and Counter Terrorism Division •Specialist Fraud Division CPS Proceeds of Crime is a dedicated division responsible for all restraint, enforcement and serious confiscation work.

4. Facts and Figures • 6,000 staff • 40 properties • Annual budget £530m • Property running costs £33m • 494,811 cases • 83.7% of defendants convicted • 76.7% guilty pleas • £97.7m of criminal assets recovered

5. London Relocation Programme 2017-2018 Drummond Gate, Pimlico Rose Court, Southwark 102 Petty France, Westminster

6. London Relocation Programme 2017-2018 • Colocation of 1,400 CPS staff in London • Exit of Drummond Gate and Rose Court reduced the civil estate in London by 15,000 sq/m • CPS reduced its space by half • Space and desk allocations based on occupancy survey results • Smarter working has allowed us to reduce space • Savings to the Exchequer of apx £10m per annum • Staff engagement increase • Closer working with government partners • Access to facilities we could not afford on our own (gym, on-site restaurant, conference space, media suite)

7. Shared Buildings Across the Estate

8. Benefits and Challenges • Benefits • Reduced costs both to CPS and taxpayer • Supporting Greening Government Commitments (CO2, waste, water) • Less space (only need one of …. reception, loading bay, conference space, comms room etc) • More opportunities to “right size” • Increased collaboration between agencies • Challenges • Vetting of staff • Security • Independence • Culture • Mid week peak demand • Occupancy agreements do not have the weight of a lease

9. Commuter Hubs • Access to 40 hubs • Agreements with MoJ, National Archives, local authorities • Common booking system - Matrix

10. Future Estate Government Hubs – Birmingham, Exeter, Liverpool, Leeds, Preston, York, Manchester and Nottingham Common look and feel to office design