How to Describe Excess/Surplus Property to Sell. Ericka Grim Sales Branch Chief, Fort Worth Property Management Division. June 9, 2009. Value to the Customer. Maximum Return on Investment: Prospective property recipient can make an accurate determination of the properties value.
How to Describe Excess/Surplus Property to Sell
Ericka GrimSales Branch Chief, Fort WorthProperty Management Division
June 9, 2009
Prospective property recipient can make an accurate determination of the properties value.
Accurate and complete descriptions will eliminate the need for clarification by property custodian.
Accurate and complete descriptions will aid in reducing the number of U&D rejections or Sales claims.
You must determine…
Most property reported for disposal is excess/surplus which is required to go through the Utilization and Donation screening. If your property is excess, you will have three options:
See FMR 102-36.285 “Disposition of Excess Personal Property”
Reimbursable property is sold under the Exchange Sale authority.
See FMR 102.39 “Replacement of Personal Property Pursuant to Exchange/Sale Authority”
The Federal Supply Classification System permits the classification of all items used by the Federal Government.
You can search for an FSC in one of the User Guides provided from the homepage of GSAXcess®
Standardization Template for Property Descriptions
When reporting vehicles for disposal you must provide the:
Your description should also include:
(can include 4 or 5 speed)
Condition codes 7, S and X should include as much information as possible. All repairs and deficiencies should be listed.
FSC’s 2310 and 2320 – all fields are mandatory except Color Gradient
2000 Ford F150 Regular Cab Pickup, VIN: 1F456123H12345687, Mi: 87,000, V8, Gasoline, Dark Blue, 2-DR, AT/AC/PS/PB/PDL/PW/CC. Repairs required but not limited to oil leak, air conditioner, flat tire, operable
Descriptions for miscellaneous property should include:
You can also include:
The system default is set to yes
for Computers for Learning
One lot consisting of: Computer, Laptop, Dell, Mdl: 456, est 5; Fax Machines, Brother, Mdl: 678, est 3; and Cell Phones, Nokia, Mdl: 6140, est 10. Repairs Required
Generator descriptions should include all the information required for miscellaneous property…
They will also include:
One lot consisting of: Generators, Onan, mdl: 45G628,45KW, 23 hrs, Gasoline. Repairs Required, parts missing, battery missing, weathered stored outdoors
Condition should indicate if the equipment is operational.
One lot consisting of: Backhoe Loader, 1989 Caterpillar, mdl: 426, Perkins diesel engine, shuttle shift w/ manual transmission, 4x4, 10,226 hrs., SN: 7BC04169. Used/Operable
When reporting boats for disposal you will be required to provide:
This information is necessary for the Certificate to Obtain Title (SF97).
Your property descriptions should also include the:
Some states require outboard boat motors to be titled.
1979, Monark, Seville, 26 ft SportBoat, SN: MAK353030379, Gasoline Sterndrive. Repairs required but not limited to cracked hull, engine needs repairs.
A Certificate to Obtain Title is provided for all trailers sold by GSA, therefore you must provide:
1967 LaCrosse DF6C 20, 40 ft, 2 axel-dual tandem, flatbed trailer, BC:74100, S/N 1043919, good tires. Repairs required, needs decking
Providing pictures with your property report can make a big difference in the final selling price.
Providing accurate and complete descriptions along with clear detailed pictures of your excess and surplus property will….