Slide1 l.jpg
This presentation is the property of its rightful owner.
Sponsored Links
1 / 31

How to Describe Excess/Surplus Property to Sell PowerPoint PPT Presentation

  • Uploaded on
  • Presentation posted in: General

How to Describe Excess/Surplus Property to Sell. Ericka Grim Sales Branch Chief, Fort Worth Property Management Division. June 9, 2009. Value to the Customer. Maximum Return on Investment: Prospective property recipient can make an accurate determination of the properties value.

Download Presentation

How to Describe Excess/Surplus Property to Sell

An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.

- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -

Presentation Transcript

Slide1 l.jpg

How to Describe Excess/Surplus Property to Sell

Ericka GrimSales Branch Chief, Fort WorthProperty Management Division

June 9, 2009

Value to the customer l.jpg

Value to the Customer

  • Maximum Return on Investment:

    Prospective property recipient can make an accurate determination of the properties value.

  • Time Savings:

    Accurate and complete descriptions will eliminate the need for clarification by property custodian.

  • Limits Rejection/Claims:

    Accurate and complete descriptions will aid in reducing the number of U&D rejections or Sales claims.

Preparing to report property l.jpg

Preparing to Report Property

You must determine…

  • The Condition and Value of the Property:

    • Abandonment and Destruction

    • Report for Disposal

  • The Property Type:

    • Non-Reimbursable/Excess Surplus

    • Reimbursable/Exchange Sale

  • The Federal Supply Class (FSC):

    • User Guide

  • Condition codes l.jpg

    Condition Codes

    • 1 New - Property which is in new condition or unused condition and can be used immediately without modifications or repairs.

    • 4 Usable - Property which shows some wear, but can be used without significant repair.

    • 7 Repairable - Property which is unusable in its current condition but can be economically repaired.

    • X Salvage - Property which has value in excess of its basic material content, but repair or rehabilitation is impractical and/or uneconomical.

    • S Scrap - Property which has no value except for its basic material content.

    Abandonment destruction l.jpg


    FMR 102-36.305

    • An authorized official of your agency makes a written determination that the property:

      • has no commercial value

      • the estimated cost of its continued care and handling would exceed the estimated proceeds

  • Finding is approved by a reviewing official who is not directly accountable for the property.

  • Property type l.jpg

    Property Type

    Most property reported for disposal is excess/surplus which is required to go through the Utilization and Donation screening. If your property is excess, you will have three options:

    • No special requirements

    • Surplus sale proceeds retention

    • Property was purchased with working capital or revolving funds

      See FMR 102-36.285 “Disposition of Excess Personal Property”

    Property type7 l.jpg

    Property Type

    Reimbursable property is sold under the Exchange Sale authority.

    • Its functionality is still required for use, but it’s…..

      • Worn out

      • Obsolete

    • Proceeds are applied to the acquisition of similar property

      See FMR 102.39 “Replacement of Personal Property Pursuant to Exchange/Sale Authority”

    Federal supply class fsc l.jpg

    Federal Supply Class (FSC)

    The Federal Supply Classification System permits the classification of all items used by the Federal Government.

    • Items are classified in a four-digit class

      • First two digits: group or major category of commodities

      • Last two digits: the class or the subdivision within a group

    • Groups cover a broad range of categories and are further broken down by classes.

    Slide9 l.jpg

    You can search for an FSC in one of the User Guides provided from the homepage of GSAXcess®

    Federal supply class fsc10 l.jpg

    Federal Supply Class (FSC)

    Describing property l.jpg

    Describing Property

    Standardization Template for Property Descriptions

    • Vehicles

    • Miscellaneous Property

    • Generators

    • Heavy Equipment

    • Boats & Boat Motors

    • Trailers

    Describing vehicles l.jpg

    Describing Vehicles

    When reporting vehicles for disposal you must provide the:

    • Year of manufacture

    • Make – Name of manufacture

    • Model – Name of vehicle

    • Body Style - Sedan (4 door), Coupe (2 door), Pickup, Truck, Cab/Chassis

    Describing vehicles13 l.jpg

    Describing Vehicles

    • Vehicle Identification Number (VIN)

    • Mileage (can be estimated)

    • Number of Cylinders

    • Fuel Type – Gasoline or Diesel

    • Color

    Describing vehicles14 l.jpg

    Describing Vehicles

    Your description should also include:

    • Number of Doors

    • Transmission Type – Automatic (AT), Standard (ST)

      (can include 4 or 5 speed)

    • Options List - Air Conditioning (AC), Power Steering (PS), Power Brakes (PB), Etc.

    • Driveline – 4X2, 4X4, 6X6

    • Tonnage – ¾ Ton, 2 Ton, 5 Ton

    • License or ID Number

    Describing vehicles15 l.jpg

    Describing Vehicles

    Condition codes 7, S and X should include as much information as possible. All repairs and deficiencies should be listed.

    • Is the vehicle operable or inoperable.

    • Repairs list should include problems with:

      • Mechanical – Engine, Transmission, Drive Train

      • Electrical - Heat and Air, Power Options

      • Cosmetic - Cracked Windshield, Paint, Interior

      • Accident/Frame Damage (may require salvage title)

      • Flood Damage (must be disclosed on title)

    Describing vehicles16 l.jpg

    Describing Vehicles

    FSC’s 2310 and 2320 – all fields are mandatory except Color Gradient

    Describing vehicles17 l.jpg

    Describing Vehicles


    2000 Ford F150 Regular Cab Pickup, VIN: 1F456123H12345687, Mi: 87,000, V8, Gasoline, Dark Blue, 2-DR, AT/AC/PS/PB/PDL/PW/CC. Repairs required but not limited to oil leak, air conditioner, flat tire, operable

    Describing miscellaneous property l.jpg

    Describing Miscellaneous Property

    Descriptions for miscellaneous property should include:

    • Manufactures name

    • Model number

    • Serial Number/Part Number

    • Quantity

    • Other details such as color and size

    • Condition of property should indicate any known repairs or deficiencies such as parts that are missing or broken.

    Gsaxcess required fields for apde are l.jpg

    GSAXcess® required fields for APDE are:

    • Hardware Type

    • Equipment Type

    • Processor

      You can also include:

    • Processor Speed

    • Ram

    • Hard Disk Size

    • Hard Disk Status

    The system default is set to yes

    for Computers for Learning

    Describing miscellaneous property20 l.jpg

    Describing Miscellaneous Property


    One lot consisting of: Computer, Laptop, Dell, Mdl: 456, est 5; Fax Machines, Brother, Mdl: 678, est 3; and Cell Phones, Nokia, Mdl: 6140, est 10. Repairs Required

    Describing generators l.jpg

    Describing Generators

    Generator descriptions should include all the information required for miscellaneous property…

    • Manufacture Name

    • Model Number

    • Serial Number

    • Quantity

      They will also include:

    • Fuel Type – Gasoline, Diesel

    • Kilowatts

    • Hours

    Describing generators22 l.jpg

    Describing Generators


    One lot consisting of: Generators, Onan, mdl: 45G628,45KW, 23 hrs, Gasoline. Repairs Required, parts missing, battery missing, weathered stored outdoors

    Describing heavy equipment l.jpg

    Describing Heavy Equipment

    • Descriptions include:

      • Manufacture

      • Model

      • Engine Type and Size

      • Serial Number

      • Hours

      • Fuel Type

      • Tonnage

        Condition should indicate if the equipment is operational.

    Describing heavy equipment24 l.jpg

    Describing Heavy Equipment


    One lot consisting of: Backhoe Loader, 1989 Caterpillar, mdl: 426, Perkins diesel engine, shuttle shift w/ manual transmission, 4x4, 10,226 hrs., SN: 7BC04169. Used/Operable

    Describing boats and boat motors l.jpg

    Describing Boats and Boat Motors

    When reporting boats for disposal you will be required to provide:

    • Hull ID Number

    • Year

    • Manufacture/Make

    • Model

    • Body Style (such as pontoon or runabout)

    • Fuel Type

    • Number of Cylinders

      This information is necessary for the Certificate to Obtain Title (SF97).

    Describing boats and boat motors26 l.jpg

    Describing Boats and Boat Motors

    Your property descriptions should also include the:

    • Engine type (inboard or outboard)

    • Engine size

    • Length

    • Horse power

    • Number of hours on the engine

    • And trailer information if necessary

      Some states require outboard boat motors to be titled.

    Describing boats and boat motors27 l.jpg

    Describing Boats and Boat Motors


    1979, Monark, Seville, 26 ft SportBoat, SN: MAK353030379, Gasoline Sterndrive. Repairs required but not limited to cracked hull, engine needs repairs.

    Describing trailers l.jpg

    Describing Trailers

    A Certificate to Obtain Title is provided for all trailers sold by GSA, therefore you must provide:

    • VIN/ID Number

    • Year

    • Manufacture/Make

    • Model

    • Body Style (such as flatbed, utility, boat)

    • Length

    • Number of Axles and Wheels

    Describing trailers29 l.jpg

    Describing Trailers


    1967 LaCrosse DF6C 20, 40 ft, 2 axel-dual tandem, flatbed trailer, BC:74100, S/N 1043919, good tires. Repairs required, needs decking

    Pictures l.jpg


    Providing pictures with your property report can make a big difference in the final selling price.

    • Your pictures should be detailed and clearly display…

      • only items included in the disposal report

      • any damage to property

    • Pictures can be edited before the sale if necessary.

    • Pictures entered in GSAXcess® are forwarded to sales.

    Descriptions and photos l.jpg

    Descriptions and Photos

    Providing accurate and complete descriptions along with clear detailed pictures of your excess and surplus property will….

    • Ensure Maximum Return on Investment

    • Save you time

    • Limits Rejection/Claims

  • Login