1 / 60

GSA State & Local Programs

GSA State & Local Programs. Virginia Association of Governmental Purchasing Danno Svaranowic GSA Customer Service Director Norfolk, VA . GSA State and Local Programs. GSA State and Local Programs. Time Savings. Cost Savings. Built-in Value. Selection.

roxy
Download Presentation

GSA State & Local Programs

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. GSA State & Local Programs Virginia Association of Governmental Purchasing DannoSvaranowic GSA Customer Service Director Norfolk, VA

  2. GSA State and Local Programs GSA State and Local Programs Time Savings Cost Savings Built-in Value Selection Using the GSA Schedule programs can save you time and money, while providing you with an unparalleled selection of local and global contractors and access to GSA's many resources

  3. What exactly is The Schedule ? The Schedule

  4. Schedule Terminology Schedule A grouping of Indefinite Delivery, Indefinite Quantity (IDIQ) contracts for similar commercial products and service offerings Special Item Number (SIN) A subcategory of more specific groupings of products and service offerings within a Schedule IT Schedule 70 132-51 Schedule Number and Name

  5. A Schedule Contract Schedule Contract A five-year IDIQ contract with three five-year options (maximum of 20 years) Negotiated and Awarded Based On • Positive past performance • Most favored customer discounts • Demonstrated financial responsibility Includes • Lists and descriptions of available products and services • Pre-negotiated ceiling prices • Pre-negotiated terms and conditions Made competitive via your jurisdiction’s policies/ordering procedures or GSA’s recommended ordering procedures

  6. GSA Schedules by the Numbers Schedules provide access to over 11 million supplies and services 19,000 GSA Schedule contracts • Nearly 80% are small businesses as defined by the U.S. Small Business Administration • Includes local businesses throughout the US as well as large, globally-recognized businesses • Includes a range of socioeconomic/disadvantaged business concerns State and local governments ordered over $757 million in supplies and services in FY 2011

  7. The Price You’re Quoted is the Price You Pay Schedule Contract Pricing Vendor pricing includes a .75% Industrial Funding Fee (IFF) that the contractor remits to GSA With Each Schedule Contractor GSA Negotiates Most Favored Customer Pricing Schedule Contract Prices Ceiling Prices Based on GSA Schedule Contract Terms and Conditions Schedule Contractors Allowed to Offer Spot Reductions Jurisdictions Are Encouraged to Seek Discounts for Any Purchase

  8. Eligibility Eligible Users (Under Cooperative and Disaster Recovery Purchasing Programs) (40 U.S. C. 502 (C) provides a definition) • The 50 states • All counties • Municipalities, cities, towns and townships • Tribal Governments • Public Authorities (Public or Indian Housing agencies under the U.S. Housing Act of 1937) • School districts • Colleges or any instrumentality thereof

  9. GSA’s State and Local Programs Schedule Programs • Cooperative Purchasing • Disaster Recovery Purchasing Program • Federal Grantee Access to Schedules in Response to Declared Public Health Emergencies • 1122 (Joint Program with Dept. of Army) Non-Schedule Programs • Wildland Fire Program • Computers for Learning • Surplus Personal Property Donation Program

  10. When Can I Use the Schedules? Schedule 70 Schedule 84 • Some of the Schedules All of the Time • All of the Schedules Some of the Time Public Health Emergency Program Disaster Recovery Purchasing Program

  11. When Can I Use the Schedules? Does the Color of Money Matter? ONLY federal grant money may be used in the PHE program. The color of money does NOT matter for the other GSA state and local programs Both Federal and State Money May be used in the Cooperative Purchasing and Disaster Recovery Purchasing Programs • However, federal grantees MUST FOLLOW the competitive procedure and regulations laid out by the granting agency, when spending Federal dollars. Doesn’t Matter except with the Public Health Emergency (PHE) Program

  12. When Can I Use the Schedules? • Authorized State and Local Programs In Compliance with your Procurement Policies • Permitted use of the GSA Programs • State and local customers often turn to GSA for: • One Time, Large Dollar Buys • Recurring Needs • Expeditious and Emergency Procurements

  13. Using the Programs Oftentimes these are complex procurements,sometimes with a limited universe of vendors One Time, Large Dollar Buys

  14. Using the Programs Recurring Needs For supplies or services that are frequently purchased

  15. Using the Programs For purchase card buys or larger buys that must be made expeditiously due to the approaching expiration of grant funds or under an emergency procurement authority Expeditious and Emergency Procurements

  16. GSA’s State and Local Homepage • Quick reference for all GSA State and Local Programs • Program brochure download links • Special Program links • Drill down for more information http://www.gsa.gov/stateandlocal

  17. Cooperative Purchasing Any Funds Can be Used to Purchase through the Program Schedule 70 (Information Technology) Schedule 84 (Law Enforcement & Security) • Along with Schedule 84, constitutes the Cooperative Purchasing Program

  18. Schedule 70 Background Any Funds Can be Used to Purchase through the Program • Opened Schedule 70 to State and Local Governments at all Times Legislation P.L. 107-137 Sec. 211 of the E-Government Act of 2002 • Along with Schedule 84, constitutes the Cooperative Purchasing Program

  19. IT Schedule 70 provides state and local government customers with direct access to commercial products, services and solutions. IT Schedule 70 Snapshot Software Term Software Licenses Perpetual Software Licenses Purchase or Rental Web-servers Network servers Cables Routers Gateways Biometric Readers Image capturing cameras Services Training Maintenance Installation IT Professional Services Wireless Services E-Authentication E-Commerce Hardware

  20. Purchasing Power of Schedule 70 70% 15% 15% Combined FY2011 Sales of Federal, State, & Local • Total Sales: • $16.0 Billion • Services • $ 11.1 Billion • Hardware: • $ 2.2 Billion • Software • $ 2.7 Billion

  21. Complementary Schedule 70-based Offerings Cloud IT Services Future COMSATCOM Satellite Services Solutions SmartBUY BPAs

  22. Cloud IT Services Infrastructure as a Service (IaaS) • Head-to-head competition occurred resulting in 12 awarded BPAs (BPAs cover cloud storage, virtual machines and web hosting) • Requirements include 99.5% availability and Disaster Recovery and Continuity of Operations Plan Software as a Service (SaaS) • SaaS solutions are identified on existingSchedule 70 contracts • SaaS offerings include CRM, Analytics, Asset Management, Knowledge Management and Document and Content Management • https://Apps.gov is primary source for SaaS

  23. Future COMSATCOM Services Acquisition (FCSA) – Satellite Solutions Schedule 70 currently provides commercial satellite communications services through Schedule 70 In FY2010, GSA added two new SINs 132-54 Commercial Satellite Communications Transponded Capacity Owning/operating or reselling dedicated bandwidth and power on a communications satellite in any available COMSATCOM frequency band 132-55 Commercial Satellite Communications Subscription Services Pre-existing, pre-engineered Fixed Satellite Service and/or Mobile Satellite Service solutions, typically including shared or dedicated satellite resources, ancillary terrestrial components, and Contractor specified networks and equipment in any available COMSATCOM frequency band

  24. SmartBUY • SmartBUY (Software Managed and Acquired on the Right Terms) • SmartBUY leverages software purchasing power via BPAs that were awarded via head-to-head competition • Improves the configuration management, security, and standards of computers • Incorporates the latest National Institute of Standards and Technology (NIST) standards • Focuses on software; ordering entities can use Schedule 70 for hardware and complementary purchases to support the software

  25. For Assistance on Schedule 70 Call or Email the IT Schedule 70 Helpline (877) 446-IT70 (4870) 8:00am – 4:00pm EDT/ESTMonday – Friday it.center@gsa.gov • In addition to GSA’s CSDs and eTools, additional information and assistance in using Schedule 70 is available through: • http://www.gsa.gov/schedule70

  26. Schedule 84 Background Opened Schedule 84 to state and local governments at all times • Any funds can be used to purchase through the program Legislation P.L. 110-248 The Local Preparedness Acquisition Act of 2008 • Along with Schedule 70, constitutes the Cooperative Purchasing Program

  27. Schedule 84 Offerings – Law Enforcement Sample of Products/ Services Available Night Vision Search and Detection Armor Harbor Security Chemsuits Enforcement Equipment Body Armor Bomb Detection Boat Repair Drug Detection Kits Guard Services with Dog Handlers Radiation Equipment Hazard/Nuclear Material Detection

  28. Schedule 84 Offerings – Firefighting/Public Safety Sample of Products/ Services Available Firefighting Clothing Extinguishers, Suppressers Flood Control Breathing Equipment Gas Mask Firefighting Equipment Rescue Equipment Special Purpose Clothing Aerial Search and Rescue Equip. Fire Trucks Firefighting Equipment Valves, Hoses

  29. Schedule 84 Offerings – Facility Security Sample of Products/ Services Available Security Systems Correction Officers and Firefighters Intrusion Detection Systems Protective Service Occupations Correction Officers Intrusion Detection Systems Alarm and Signal Systems Patient Wandering Systems Court Security Officers Facility Management Systems Integrated Security Systems Access Control Systems Baggage Inspectors

  30. State and Local Disaster Recovery Purchasing Program Facilitate recovery from a Presidentially- declared disaster or act of terrorism • Advance Purchasing Allowed • All GSA Schedules are available Legislation P.L. 109-364 Sec. 833 John Warner National Defense Authorization Actfor FY 2007

  31. http://www.fema.gov/news/disasters.fema 2011 Disaster Declarations 86% of states havehad at least one major disaster declaration incalendar year 2011 (through December 6) Over 98 major disaster declarations in 2011

  32. Program Features Allows for establishing pre-positioned BPAs in advance of recurring disasters (hurricanes, floods, fires, etc) • Use GSA eTools to strategically locate contractors out of the disaster’s path State and local governments are NOT exempt from meeting FEMA competitive procedures and/or Stafford Act requirements for small business and local preference programs • FEMA Public Assistance Grant Guidance (Disaster Assistance Fact Sheet 9580.103) allows for purchasing from Federal Supply Schedules in support of major disasters • Federal ordering procedures MUST be used when spending federal grant dollars

  33. For Assistance In addition to GSA’s CSDs and eTools, additional information and assistance on Disaster Recovery is available through: http://www.gsa.gov/disasterrecovery Contact Tricia Scaglione Email: tricia.scaglione@gsa.gov Phone: (571) 259-9921

  34. 1122 Program 1122 “Counter-drug” Program • www.gsa.gov/1122program

  35. 1122 Program The National Defense Authorization Act for fiscal year 1994 contained Section 1122, which allows State and local governments to purchase new law enforcement equipment for counterdrug activities through the Federal Government. Authority

  36. How Does the 1122 Program Work? STATE POINT OF CONTACT (SPOC) • Appointed by the Governor of the State • Receives all requisitions from state and local law enforcement entities and ensure availability of funds • Determines that the items will be used for intended purpose: • Counter-drug • Homeland Security • Emergency Response activities

  37. Contracting Personnel Detailed Slides

  38. Federal Statutory Authority Cooperative Purchasing Authority Section 211 of the e-Gov Act of 2002 authorizes State and Local Governments to access Schedule 70: • Information Technology (IT) products, software and services Public Law 110-248 of the Local Preparedness Acquisition Act, authorizes State and Local Governments to access Schedule 84: • Products, services and solutions for: • Law Enforcement • Firefighting/Public Safety • Facility Security Disaster Recovery Authorization - Section 833 John Warner National Defense Authorization Act for Fiscal Year 2007 • All GSA Schedules available to facilitate recovery from a Presidentially-declared disaster or act of terrorism according to the Stafford Act 38

  39. State and Local Participation Voluntary • No obligation by state and/or local governments to use the Schedules • Contractors decide whether to accept orders from state and local governments Always Open for Use • Meet GSA Eligible Users Criteria • Have State or Local Authority • Granted by State or Local Entity

  40. State and Local Procurement Policy and Preference Programs Procurement Policies Apply • Your state or local procurement policies and waiver procedures apply when placing an order using a GSA Program • Preference Programs • State and Local preference programs are not waived or otherwise affected by GSA’s state and local programs

  41. The process for enhancing Schedule Ts&Cs to meet your requirements is very similar to a participating addendum Schedule Terms and Conditions GSA Schedule Ts&Cs are Foundational S&Ls may add additional Ts&Cs or enhance existing Ts&Cs so long as: • The contractor agrees to the changes • The changes do not undermine the integrity of the foundational Ts&Cs

  42. Schedule Contracts Can be Foundational GSA Schedules Can serve as the basis for Blanket Purchase Agreements (BPAs)/Term Contracts for recurring needs 20 competitively-bid SmartBUY BPAs are available to state and local governments and include: • Information Assurance (Situational Awareness and Incident Response) • Information Assurance (Data-At-Rest) • Geospatial Information Systems • Enterprise Content Management • http://www.gsa.gov/smartbuy

  43. Schedule Terms and Conditions Contract Ts&Cs are available via eLibrary • Clause exceptions that do not apply to orders placed by state and local governments include: • Federal Prompt Payment Act – The ordering entity’s prompt payment laws take precedence • Disputes – GSA is not a party to resolving disputes within the Cooperative Purchasing Program • Patent Indemnity Clause – Applies to Federal Ordering Activities only • Commercial Item Contract Terms and Conditions Unique to the Federal Government – Applies to Federal Ordering Activities only • State and local governments may need to address these areas at the order level 43

  44. Example Cooperative Purchasing Process Defining the Scope of Requirements Acquisition Research with GSA’s online tools, GSAAdvantage!, eLibrary and eBuy Sending aRequest for Quote (RFQ) to a Selected Contractor (can use eBuy) Evaluating Proposals and Making a Selection Receiving Productsor Services from the Contractor Paying the Contractor as per the contract agreement 44

  45. Contractors Must Accept Government Purchase Cards GSA Recommended Ordering Procedures (FAR 8.4) $3,000 Transmit Request for Quote (RFQ) with Statement of Work (SOW) for Services Oral or Written Quotes and Delivery Instructions Acceptable Select a Contractor and Purchase At or below Micro-Purchase Threshold ($3K)

  46. Government Purchase Card Acceptance is not Mandatory, but Strongly Recommended GSA Recommended Ordering Procedures (FAR 8.4) $3,000+ Develop a Performance-basedStatement of Work (SOW) for Services Include Evaluation Criteria toDetermine “Best Value” Offer Must Receive and Evaluate at Least Three Proposals in Accordance with Evaluation Criteria Select the Contractor that Offers the “Best Value” Above the Micro-Purchase Threshold

  47. GSAAdvantage!® https://www.gsaadvantage.gov/ Provides full purchasing abilities with your state or local government purchase card

  48. eLibrary http://www.gsaelibrary.gsa.gov • Schedule Contracts • State and Local Filter types of businesses by Schedule/SIN Icons denote State and Local Programs

  49. eBuy http://www.ebuy.gsa.gov • Online tool allows customers to issue Requests for Quotes (RFQs) and receive proposals electronically • Customers can post Requests for Information (RFIs)/Sources Sought to identify potential solutions or identify local or specific business types

  50. Summary of GSA eTools • eTools

More Related