slide1
Download
Skip this Video
Download Presentation
Presenters: Susan Shepard, Ast Supt/Business Services, CCSD 62

Loading in 2 Seconds...

play fullscreen
1 / 21

Presenters: Susan Shepard, Ast Supt/Business Services, CCSD 62 - PowerPoint PPT Presentation


  • 64 Views
  • Uploaded on

Performance Monitoring/Monthly Dashboard Reporting IASBO Annual Conference 2008 Budgeting and Financial Planning Professional Development Committee. Presenters: Susan Shepard, Ast Supt/Business Services, CCSD 62 Jon Hitcho, Ast Supt/Business, Addison SD 4 Moderator:

loader
I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.
capcha
Download Presentation

PowerPoint Slideshow about ' Presenters: Susan Shepard, Ast Supt/Business Services, CCSD 62' - ross-woodard


An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript
slide1

Performance Monitoring/Monthly Dashboard ReportingIASBO Annual Conference 2008Budgeting and Financial Planning Professional Development Committee

Presenters:

Susan Shepard, Ast Supt/Business Services, CCSD 62

Jon Hitcho, Ast Supt/Business, Addison SD 4

Moderator:

Michele Slav, Director/Business Services, HSD 203

performance monitoring dashboard reporting
Performance Monitoring/Dashboard Reporting
  • Purpose:
    • To introduce and lead the way for the discussion/implementation of the concepts of Performance Monitoring and Benchmarking in public school finance to highlight the transparency and accountability of Business Managers and their respective Districts.
    • To use that data to help make sound financial decisions.
purpose for a business manager and a school district
Purpose for a Business Manager and a School District
  • Accountability.
  • Transparency.
  • Communication.
    • Board of Education.
    • Community/Constituents.
    • Staff Members.
  • Create an Environment of Trust.
  • Tool for Decision Making.
performance monitoring with benchmarking
Performance Monitoring with Benchmarking
  • Internal
    • Driven by values held inside by the organization.
  • External
    • Driven by values held by the organization comparing themselves to other entities (IE. How they “Stack Up”).
internal performance monitoring
Internal Performance Monitoring
  • District Goals
    • Board of Education goals.
    • Driven by Board Policy and Procedures.
    • Strategic Planning.
    • District Mission.
    • District Vision.
    • Business Office Goals, Objectives and Principles.
internal performance monitoring1
Internal Performance Monitoring
  • Treasurer’s Reports.
    • Balance Sheets.
    • Revenue/Expense Statements.
    • Statement of Changes in Financial Position.
    • Cash Flow Projections.
    • Expense Trending.
internal performance monitoring2
Internal Performance Monitoring
  • Illinois Financial Profile Ranking
    • Five Major Areas of Financial Performance.
      • Fund Balance to Revenue Ratio.
      • Expenditure to Revenue Ratio.
      • Days of Cash On-Hand.
      • Percent of Short-Term Borrowing Maximum Remaining
      • Percent of Long-Term Debt Margin Remaining.
    • Rates the District.
    • Can Give up to a Six (6) Year Comparison to Measure Financial Health Internally.
    • http://www.isbe.net/sfms/P/profile.htm
internal performance monitoring3
Internal Performance Monitoring
  • Dashboard Reporting:
    • Incorporates Budgets and Annual Financial Reports (AFRs).
    • High Level Summary Information:
      • Helps Organizations Communicate Strategy.
      • Monitor and Adjust the Execution of their Strategy.
      • Deliver Insights to All.
internal performance monitoring4
Internal Performance Monitoring
  • Financial Projections:
    • Should be at least five (5) Years of Data.
    • Should be based on key economic and policy decisions.
    • Should be updated with current data.
    • Can be tracked in a variety of ways.
    • Integral in understanding the long-range effects of Budget decisions.
external performance monitoring
External Performance Monitoring
  • Illinois Financial Profile
    • Five Major Areas of Financial Performance.
      • Fund Balance to Revenue Ratio.
      • Expenditure to Revenue Ratio.
      • Days of Cash On-Hand.
      • Percent of Short-Term Borrowing Maximum Remaining
      • Percent of Long-Term Debt Margin Remaining.
    • Rates the District.
    • Can Give up to a Six (6) Year Comparison to Measure Financial Health Externally v. Other Districts.
    • http://www.isbe.net/sfms/P/profile.htm
external performance monitoring1
External Performance Monitoring
  • Equalized Assessed Valuation (EAV) per Average Daily Attendance (ADA).
    • Can Show the Strength of the Community Financially.
  • Operating Expense Per Pupil
    • Determined by Perception
  • Tax Rates.
    • Compare by District Type (i.e. Unit, K-8, and HS)
external performance monitoring2
External Performance Monitoring
  • Available Debt Capacity
    • Shows the Potential for Borrowing.
  • Bond Rating.
    • Shows the District’s “Credit Rating.”
  • Step/Lanes of Salary Schedule
    • Negotiated Agreement
incorporation of data
Incorporation of Data
  • Instructional
    • Illinois Report Card Data.
    • ISAT
    • PSAE
    • MAPS
    • AIMSWEB
    • Iowa Basics
    • Average Yearly Progress (AYP)
    • Extremely Important
incorporation of data1
Incorporation of Data
  • Staffing.
    • Number of Full-Time Employees to Student Ratios
      • Teacher to Pupil
      • Administrator to Pupil
      • Administrator to Teacher
    • Number of Full-Time Employee History.
      • Academic
      • Demographic
      • Experience
incorporation of data2
Incorporation of Data
  • Facility/Operations
    • Cost Per Square Foot
    • Facility Condition Index
      • Facility Renewal and Repair Costs/Replacement Cost of the Asset
        • Good (0 to 5%)
        • Fair (5 to 10%)
        • Poor (10 to 30%)
        • Critical (30% and Over)
    • Utility Costs
practical examples to implement and start the process
Practical Examples to Implement and Start the Process
  • January
    • Mid-Year Monitoring of Revenues/Expenditures
  • February
    • Staff Development.
  • March
    • Staff Attendance
practical examples to implement and start the process1
Practical Examples to Implement and Start the Process
  • April
    • Staffing
  • May
    • Health Insurance
  • June
    • Workers’ Compensation Insurance
practical examples to implement and start the process2
Practical Examples to Implement and Start the Process
  • July
    • Utilities
  • August
    • Enrollment
  • September
    • Year-End Monitoring Revenues/Expenditures
practical examples to implement and start the process3
Practical Examples to Implement and Start the Process
  • October
    • Financial Profile Rating
    • Web Brochure
  • November
    • ILEARN/Financial Comparison23
    • http://webprod1.isbe.net/ilearn/ASP/index.asp
  • December
    • Tax Levy
internet
Internet
  • Websites
    • Powerful Communication Medium that is Interactive, Unstratified, and Multi-Channeled plus its easy!
      • http://www.d62.org/schoolboard/dashboardreports.html
      • http://www.lz95.org/business/dashboard_indicators.htm
conclusion
Conclusion
  • Need to get this topic in the forefront of our colleagues to stay ahead of the curve.
  • Need to be accountable and transparent in our practices to our community.
  • Need to communicate realistic data (good or bad) to help make sound decision making.
ad