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Coordinators Meeting – October 2006 New York, NY. National Space Grant Foundation 101 Constitution Avenue NW, Suite 650 East Washington, DC 20001 202-536-3030 202-536-3089 (Fax) Questions From Coordinators. Longitudinal tracking service

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Coordinators Meeting – October 2006 New York, NY

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Coordinators meeting october 2006 new york ny

Coordinators Meeting – October 2006New York, NY

National Space Grant Foundation

101 Constitution Avenue NW, Suite 650 East

Washington, DC 20001


202-536-3089 (Fax)

Questions from coordinators

Questions From Coordinators

  • Longitudinal tracking service

    • How many states are participating? 11

    • If lots of states participate, do you expect the cost to come down? Yes

  • Foundation funds

    • Can you give us some details on the procedure(s) for using Foundation funds?

Use of nsgf state funds

Use of NSGF State Funds

  • Each State Has Two Accounts

    • Expendable

    • Endowment

  • Interest Bearing

  • Interest Split Between Accounts

Sub account balances as of 30 september 2006

Sub-Account Balancesas of 30 September 2006

Use of nsgf state funds1

Use of NSGF State Funds

  • Expenses Authorized By Director

    (email, letter, other written request)

  • Allowable Vendors

    • Universities

    • Non-Profits

    • Commercial Vendors

  • Unallowable Vendors

    • NSGA (Dues)

    • For Any Items Unallowable for Non-Profit Organizations

Expense examples

Expense Examples

  • Computers

  • Scholarship Payments

  • Award Recipients

  • Travel Reimbursements

  • Project Expenses



  • NSGF General Info

  • SG Uses for NSGF

  • Services Program

    • National Web

    • Listserves

    • Longitudinal Tracking

    • Credit Card Payments

    • CMIS Forms

    • Websites/emails

  • Other

Nsgf facts

NSGF Facts

  • Established in 2001 by National Council

  • 501(c)(3)

  • Governed by Board of Directors

  • Current Board

    • Keith Hudson (AR) – President

    • Mike Wiskerchen (CA) – Secretary

    • Dick Henry (MD) – Treasurer

    • Jaydeep Mukherjee (FL)

    • Vacancy

  • Executive Director – Mark Fischer



  • To support and enhance the Space Grant Consortia in every state

  • To carry out education, research, and public outreach activities related to space, aeronautics, aviation, and Earth system science

Ways nsgf supports space grant

Ways NSGF SupportsSpace Grant

  • Represent Space Grant Nationally

    (USRP, EAP, NSIP, NSTA, ASP, Space Week)

  • Serve as Contracting Entity

    (EAP, NSIP)

  • Proposal Submission – National/Regional/Local


  • Accepts Donations On Behalf of State Consortia

    (HI, NC, OR, TX)

  • Bank Accounts – Interest Bearing and Endowment

    (Each State, Council)

  • Meeting Registrations

    (SmallSat 2006, Regional Meetings)

Ways nsgf supports space grant1

Ways NSGF SupportsSpace Grant

  • Equipment Purchases

    (RI, TN)

  • Web Site Hosting

    (National SG, Coordinators)

  • Mailing Lists

    (sgDirectors, sgCoordinators, sgExec, sgSatellites)

  • Distinguished Service Award

  • Services Program

    (AR, FL, KS, IA, MD, MN, MS, NC, NM, OR, PA, TN, TX, WA)

  • Other

    (Penny Machines, Shopping, TiViTz, PathevoTM, Others)

Services program

Services Program


  • Serve Space Grant Network

  • Determine What Services are Desired

  • Increase NSGF’s Value to SG Network

  • Share Programs/Systems Within Network

  • Provide Economies of Scale

Service program key features

Service ProgramKey Features

  • PI: Jaydeep Mukherjee (FL)

  • Implementer: Mark Fischer

  • Voluntary Participation

  • Customer Focused

  • Possible Spin-offs to External Contracts

Service program new services

Service ProgramNew Services


  • National Affiliate Listserves

    (Academic, Industry, Non-Profit, and Government)

  • National Website

  • Credit Card Processing

  • Longitudinal Tracking

  • CMIS Forms

  • Others on Request

Coordinators meeting october 2006 new york ny

User Name: nsgf

Password: nsgf

Service program credit card processing

Service ProgramCredit Card Processing

  • Process

    • SG Contacts NSGF

    • SG Determines Items and Costs

    • NSGF Creates Shopping Cart

    • Participant Registers With SG

    • Participant Pays NSGF

    • NSGF Deposits Funds in SG Expendable Account

  • Costs

    • 2.75% per Transaction Plus

    • Plus $0.30 per Transaction

    • Minimum Monthly Transaction Charges and Monthly Service Charges Covered by NSGF

Service program credit card processing1

Service ProgramCredit Card Processing

  • SmallSat 2006 Registration

    • 62% of Attendees Paid By Credit Card

    • $4,410 Collected

    • $4,269 to NSGF IA Expendable Account

    • $ 141 to NSGF

      • $210.71 paid to service providers

  • SE Regional Registration

  • Spring National Meeting Registration

Service program longitudinal tracking

Service Program Longitudinal Tracking

  • Based Upon System Developed for TX and NC

  • Web Base System

  • Relies of End User Input

  • Mimics SG Website

Service program longitudinal tracking1

Service Program Longitudinal Tracking

  • Data Ported From Existing Sources

    CMIS, SG Databases or Files, Other

  • Customer Determines What Data to Include

    Years, Programs, Award level

  • Standardized Forms With Some Customization

  • Data Resides on NSGF Server

  • Data Ownership Resides in SG Not NSGF

Longitudinal tracking data fields

Longitudinal TrackingData Fields

  • Contact Information

  • Educational History

  • Employment History

  • NASA Program Involvement History

  • Anecdotal Data

Longitudinal tracking responsibilities

Longitudinal TrackingResponsibilities

  • Space Grant

    • Initial Data

    • Address Verification (Optional)

    • Yearly Evaluation Feedback

  • NSGF

    • System As Described

    • Assistance in Acquiring Initial Data

    • All NASA Requested Longitudinal Tracking Reports

      (Budget Call, 20th Year Review, Others)

    • Data Security and Confidentiality

    • Summaries of Data

    • Complete Data Files Upon Request

    • Hard Copy Mail outs to Verified Addresses

    • Comparison Data to All Participating States

    • Keep the Customer Happy

Longitudinal tracking data

Longitudinal TrackingData

  • 11 States Involved As of 30 September

    (AR, FL, MD, MN, MS, NC, OR, PA, TN, TX, WA)

  • ~5,000 Former Participants

  • Employer Sampling

Longitudinal tracking anecdotal data

Longitudinal TrackingAnecdotal Data

  • “provided me with leadership opportunities that have helped me greatly during my education and now in my professional life.”

    (1998 Scholar: currently working for the Naval Air Systems Command & pursuing a PhD)

  • “The space grant helped capture my interest in research and kindled my passion for science.”

    (2003 Scholar: currently in graduate school)

  • “It gave me a good experience using new analytical software and opened my eyes to how different people specializing in different areas can all contribute to a scientific project.”

    (1998 Scholar: currently working in industry)

  • “The program was especially important because it was my first experience with an independent research project overseen by a faculty member. It helped prepare me for the work involved with my graduate studies in plant pathology.”

    (2002 Scholar: currently in graduate school)

Longitudinal tracking response rate

Longitudinal TrackingResponse Rate

Participant Response Rate as a Function of Their Last Year of Involvement in Space Grant Programs

Longitudinal tracking financial information

Longitudinal TrackingFinancial Information

  • Allowable Expense on Federal Grant

  • Contacting Mechanisms

    • Standard Purchase

    • Purchase Order

    • Sole Source Purchase Order

    • Cost Reimbursable Subcontract

    • NSGF State Expendable Funds

  • Costs Based Upon

    • Number of Participating States

    • Actual Costs

    • $5,500 First Year Maximum

    • $4,000 Out Year Maximum

Service program cmis forms

Service Program CMIS Forms

  • Features

    • On-line CMIS Based Forms

    • Available Year Round

    • Available w/o Username/Password

    • Reports Formatted for Quick CMIS Entry

    • State CMIS Contact is Notified of Submission

  • What it Does Not Do

    • Enter Data Into CMIS

    • Once Submitted Data Can Not be Edited

Cmis forms example

CMIS FormsExample

Jean Page,Fred DeJarnette has submitted a CMIS Higher Education form for "Advanced Design Challenge."  You may view this form at http://localhost/cgi-bin/cmis/a.cgi

Your username is the email address to which this message was sent.  If you do not know your password or wish to be reminded of your password please use the "Password Reminder" link on the login page.Please note, this submission did NOT enter the data into CMIS but rather stored a copy of the form for your review and entry into CMIS.If you have any questions about the information in this form please contact Fred DeJarnette at  If you have any questions about this NSGF provide service please contact Mark Fischer <>.--------Mark Fischer <>National Space Grant Foundation202-536-3030202-536-3089 (fax)

Coordinators meeting october 2006 new york ny




Phone: 202-536-3030

Internal Site

User Name: nsgf

Password: nsgf

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