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November 8, 2007 7:00 PM

November 8, 2007 7:00 PM. Welcome to the. 2007 Annual Homeowner’s. Association Meeting. Greetings. Community of Neighbors & Friends Purpose: Communication (Two Way) Adopt 2008 Budget Nominate & Elect New Board Members Q&A Session. AGENDA.

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November 8, 2007 7:00 PM

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  1. November 8, 2007 7:00 PM Welcome to the . . . 2007 Annual Homeowner’s Association Meeting

  2. Greetings Community of Neighbors & Friends Purpose: Communication (Two Way) Adopt 2008 Budget Nominate & Elect New Board Members Q&A Session.

  3. AGENDA 7:00 to 7:10Greeting & Call Meeting to Order Accept 2006 Annual Meeting Minutes 7:10 to 8:10Presentations Highlights/Achievement in 2007 Budget 2007 - Plan vs. Actual Proposed Budget 2008 Funding for the Future Pond Area Maintenance 8:10 to 8:40Homeowner Input & Questions Received via Mail & E-Mail Offered by Homeowners in Attendance 8:40 to 8:50Nomination & Election of New Board Members 8:50 to 9:00 Adjourn & Refreshments

  4. Achievements

  5. Achievements Financial Management • Balanced Budget • Funded Reserve Accounts • Reduced Delinquent Homeowner Fees • Became more Professional and Efficient

  6. Achievements (Cont’d) Vendor Contracts • Dynamic Landscaping (Law Mowing & Snow Plowing) • Central CT Lawn Service (Lawn Fertilizations) • Green Machine (Irrigation Systems) • Bartlett Tree Service (Tree Maintenance) • Policy established to periodically bid all contracts • Why?Assures quality service at competitive prices.

  7. Achievements (Cont’d) Landscape Tree Care • In 2005, 130 beautiful trees and flowering shrubs planted in Common areas. • Hugh variety and diversity of specimens. • Today, 120 survive and many are stressed (no care, drought) • This Fall we have: • Mulched around all trees • Fertilized • Controlled Insect damage

  8. Achievements (Cont’d) Other Highlights • Welcoming Committee – Renewed • Tag Sales – Spring and Fall • MDC and Green Machine – Coordination on Irrigation Sys. • Road Repair Maintenance – Spring Hill and Arrowwood • Covenant Committee • Retention Pond Area Maintenance • Beautification – Planting of Flowers by volunteers

  9. Budget Review

  10. Budget Review 2007 Plan vs. Actual

  11. Budget Review (Cont’d) 2008 Budget Proposal

  12. Budget Review (Cont’d) Current Account Balances • Checking Account $15,854 • Reserve Fund $6,044 • Capital Expenditure Fund $6,028 • Total Liquid Assets $27,926

  13. Budget Review (Cont’d) Fund Definitions • Reserve Fund - dollars reserved for unplanned projects (i.e., emergency situations) • Capital Expenditure Fund-dollars accumulated for planned future projects (i.e., road repaving)

  14. Budget Review (Cont’d) Funding for the Future • We have a healthy cash balance in checking account. • Need to supplement the Reserve Fund and Capital Expenditure Fund contributions to meet the 5 year goal established in 2006. • 2008 Proposed Action • To transfer from Checking Account: • $625 to Reserve Fund • $925 to Capital Fund. • Total contributions in 2008: • $4,500 to Reserve Fund • $4,480 to Capital Fund

  15. Budget Review (Cont’d) Outstanding Maintenance Fees (For more than one quarter including acceleration and penalties) 31% Reduction

  16. Pond Maintenance

  17. Pond Area Maintenance (Cont’d) Reasons for Pond Area Clearing By laws require that the pond area be maintained – Best Interest of the community. The Declaration(Page 48)Section (i) the right and duty of the Association to maintain, preserveand administer the Common Property for the mutual benefit, health andsafety of the Property and each of its Owners, including properlymaintaining all private drives on common property, esplanades,landscaped traffic islands in cul-de-sacs within public street lines,drainage facilities, the created pond, swales and ways, drainagedetention basins, dams or impoundments, open space, sprinkler systemsand landscaped areas, in such standards as set by the Association forthe mutual benefit and safety of the Owners and the neighboringcommunity.

  18. Pond Area Maintenance (Cont’d) Reasons for Pond Area Clearing Prime purpose is a storm water detention pond – maintenance of the pond is important for the original purpose. 3.Preserve the diversity of habitat 4.Wildlife that thrives in brush, weed cover & live in reforested areas. 5.Homeowners want a clear view of the pond 6.Homeowners want to prevent the brush from encroaching on their property

  19. Pond Area Maintenance (Cont’d) Reasons for Pond Area Clearing 8.View, Appearance and Beautification 9.Following Traditional Policy

  20. Pond Area Maintenance (Cont’d) Reasons for Pond Area Clearing What will be done? 1. Brush hogging the area around the pond by Quail Run. 2. Brush hogging the rest of the area around the pond 3. Removal of the Rose Hedge running along Deerfield Rd. which is taking over the entire area

  21. Pond Area Maintenance (Cont’d) Reasons for Pond Area Clearing What will be done?

  22. Pond Area Maintenance (Cont’d) Reasons for Pond Area Clearing What will not be done? 4. Most of the field along Deerfield running from the intersection of Ryefield Hollow North. 5. The field between Deerfield and backing up to Spring Hill.

  23. Homeowner Input & Questions

  24. There are 3 Board Positions Open for Election Nomination & Election

  25. Adjourn & Refreshments Thank You for Attending & Have a Good Night!

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