Project Management Principles

1. Ramy Youssef Al-Tawagny , PMP MCDR Project Management Principles

2. What Is a Project ? “Temporary Endeavour undertaken to create a unique product, service or result “ • Temporary : has a definite beginning and ending • Unique : in nature. They do not involve repetitive processes. Every project undertaken is different from the last. • Progressively elaborated : Developing in steps A project is a temporary effort to create a unique product or service Scope of project should remain constant even as characteristics are “progressively elaborated” Ramy Youssef Al-Tawagny , PMP

3. What is NOT a Project ? • Daily / Ongoing /Repetitive • Its outcome is the Same product (identical) • No progressive elaboration needed Doesn’t this sound like a Process to you ? Or is it Operation ? One thing for sure . It is NOT a Project if it does not answer yes for the following 3 questions • Does the event have a definitive beginning? • Does the event have a duration in which various activities occur? • Does the event have a definitive ending? If the event has a beginning but has stopped before the ending, it may still constitute a project Ramy Youssef Al-Tawagny , PMP

4. Projects and Operations • Projects and operational work have many characteristics in common. For example, they are both: • Performed by people • Constrained by limited resources • Planned, executed, monitored, and controlled • Performed to meet organizational needs BUT Operations are repetitive processes that produce products, services, or results. Payroll is an example of operational work. the distribution of a yearly bonus is an example for aProject Ramy Youssef Al-Tawagny , PMP

5. What is project management? • PMBOK Definition: "The application of knowledge, skills, toolsand techniques to project activities to meet the project requirements.” • This will require planning, organizing, managing resources , monitoring and controlling which will lead to project product delivery. • This includes –But not limited to- the areas of project evaluation and scheduling plus project coordination . Useful techniques in project management include the concepts of cash flow and present worth, decision tree analysis, critical resource analysis and critical path scheduling. • The primary challenge of project management is to achieve all of the project goals and objectives while honoring the project constraints Ramy Youssef Al-Tawagny , PMP

6. What is project management? • No one can provide a recipe for success when it comes to project management but the PMBOK guide gives the best practices and a system of organization to manage projects, it can benefit the leading and the project participants as they are applied to most projects most of the time • You apply knowledge, skills, tools and techniques to project activities in order to meet NOT exceed stakeholder needs and expectations for a defined project by balancing the following: • Scope, time, cost, and quality • Stakeholders’ expectations • Requirements (needs) vs. unidentified requirements (expectations) Ramy Youssef Al-Tawagny , PMP

7. Project Stakeholders Project Manager Influencers Customer / User / Client PMO Sponsor Performing organization Project team Member Project management team • Stakeholder management is a proactive task • Project Mangers must determine all stakeholders and incorporate their needs into the project as early as possible. Ramy Youssef Al-Tawagny , PMP

8. Question: What is the ROLE of Project Manager? • the person who has the overall responsibility for the successful initiation, planning, design, execution, monitoring, controlling and closure of a project. • identifying requirements, establishing clear and achievable objectives, balancing the competing demands from the different stakeholders and ensuring that a commonality of purpose is achieved. • Last but not least, to be a good project manager one must be a strong leader to effectively control the project. Being a leader means taking complete charge of the project. Ramy Youssef Al-Tawagny , PMP

9. Organizational Types • Functional, Matrix, and Projectized Organizations The PMBOK identifies the differences in relation to the project manager's authority, role, titles, and administrative staff, and the percentage of an organization's personnel assigned to project work when determining whether an organization has a functional, matrix, or projectized organizational structure. Ramy Youssef Al-Tawagny , PMP

11. Project management Knowledge areas Ramy Youssef Al-Tawagny , PMP

12. Project Management Process Groups • Closure • Control • Execution • Planning • Initiation Ramy Youssef Al-Tawagny , PMP

13. The Project Management Knowledge Areas and Processes Ramy Youssef Al-Tawagny , PMP

14. Project life cycle • Project Life Cycle defines: • Technical work performed in each phase • Who is involved in each phase • Project Phases can overlap – “Fast Tracking” • Common Characteristics of Project Life Cycles: • Cost and Staffing levels are low at start and move higher towards the end • Probability of successfully completing project is low at beginning, higher towards the end as project continues • Stakeholder influence is high at the beginning and progressively lowers as project continues

15. Project life cycle Initial Phase Final Phase Intermediate Phase Cost of change Develop Execute Finish Concept Effort Stakeholders influence Risk and uncertainty Time Ramy Youssef Al-Tawagny , PMP

16. Project Management life-cycle Initiating Process Group Closing Process Group Planning Process Group Executing Process Group Monitoring and Control Process Group Ramy Youssef Al-Tawagny , PMP

17. Project Management life-cycle (PLAN-DO-CHECK-ACT) Monitoring and controlling Ramy Youssef Al-Tawagny , PMP

18. Project Life Cycle Example Project Life Cycle Stage Gates (Kill Points) Phase 1 Phase 2 Phase 3 Ramy Youssef Al-Tawagny , PMP Ramy Youssef Al-Tawagny , PMP Ramy Youssef Al-Tawagny , PMP

19. How to become Certified PMP? Prerequisites to take the Exam : • Secondary degree (high school diploma, associate’s degree or the global equivalent) • 7,500 hours leading and directing projects • 35 hours of project management education OR • Four-year degree • 4,500 hours leading and directing projects • 35 hours of project management education Source: www.pmi.org Ramy Youssef Al-Tawagny , PMP

20. Why PM should be used ? • Completing projects more quickly and cheaply. • Stopping “bad” projects more quickly. • Being more predictable helps Decision making • Saving effort and cost with proactive scope management. • Better solution “fit” the first time through better planning. • Resolving problems more quickly. • Resolving future risk before the problems occur. • More focus on metrics and fact-based decision making. Ramy Youssef Al-Tawagny , PMP

21. Thank You.