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The Grant Modification Process

eta. EMPLOYMENT AND TRAINING ADMINISTRATION UNITED STATES DEPARTMENT OF LABOR. The Grant Modification Process. Region 3 Discretionary Grants Forum April 15 - 17, 2009. Sherrill MitchellRobison Elizabeth Nicholson Federal Project Officers. eta.

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The Grant Modification Process

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  1. eta EMPLOYMENT AND TRAINING ADMINISTRATION UNITED STATES DEPARTMENT OF LABOR The Grant Modification Process Region 3 Discretionary Grants Forum April 15 - 17, 2009 Sherrill MitchellRobison Elizabeth Nicholson Federal Project Officers

  2. eta EMPLOYMENT AND TRAINING ADMINISTRATION UNITED STATES DEPARTMENT OF LABOR What is a Modification ??? • A modification is the formal process used to make changes to your grant agreement • Changes to the grant agreement may not be implemented until official written notification of approval is received from the Grant Officer

  3. eta EMPLOYMENT AND TRAINING ADMINISTRATION UNITED STATES DEPARTMENT OF LABOR The Grant Modification Process • Purpose – Provide guidance on modifying grants and outline the modification process • Objective – Enable grantees to develop and submit approvable modification requests

  4. eta EMPLOYMENT AND TRAINING ADMINISTRATION UNITED STATES DEPARTMENT OF LABOR The Role of the Federal Project Officer • Provide technical assistance on regulatory impact • Act as sounding board on ideas for changes

  5. eta EMPLOYMENT AND TRAINING ADMINISTRATION UNITED STATES DEPARTMENT OF LABOR The Role of the Federal Project Officer • Make RECOMMENDATIONS • Initiate the process through the Regional or National Office • Liaison to clarify issues raised by Program Office or the Grant Officer

  6. eta EMPLOYMENT AND TRAINING ADMINISTRATION UNITED STATES DEPARTMENT OF LABOR Types of Modifications • Change in Scope of Work

  7. eta EMPLOYMENT AND TRAINING ADMINISTRATION UNITED STATES DEPARTMENT OF LABOR Types of Modifications • Change in Scope of Work • Budget Realignment

  8. eta EMPLOYMENT AND TRAINING ADMINISTRATION UNITED STATES DEPARTMENT OF LABOR Types of Modifications • Change in Scope of Work • Budget Realignment • Equipment Approval

  9. eta EMPLOYMENT AND TRAINING ADMINISTRATION UNITED STATES DEPARTMENT OF LABOR Types of Modifications • Change in Scope of Work • Budget Realignment • Equipment Approval • No-Cost Extension

  10. eta EMPLOYMENT AND TRAINING ADMINISTRATION UNITED STATES DEPARTMENT OF LABOR Change to the Scope of Work • Any change to the products/deliverables, number of participants to be trained, industries for training, or other performance criteria • Discuss all significant changes with FPO; may result in the need for a modification

  11. eta EMPLOYMENT AND TRAINING ADMINISTRATION UNITED STATES DEPARTMENT OF LABOR Budget Modification • Realign funds • Budget Line Item Flexibility - 20% • Mix or Match

  12. eta EMPLOYMENT AND TRAINING ADMINISTRATION UNITED STATES DEPARTMENT OF LABOR Equipment Approval • DOL threshold – Item of equipment with a per unit acquisition cost of $5,000 or more, and a useful life of more than one year • Grantee must receive PRIOR approval from DOL/ETA Grant Officer beforepurchasing equipment

  13. eta EMPLOYMENT AND TRAINING ADMINISTRATION UNITED STATES DEPARTMENT OF LABOR No-Cost Extension • When the period-of-performance is extended to allow time to complete the project/program and/or utilize funding to achieve increased benefits in terms of greater number of participants trained. • More than one request for a no-cost extension is discouraged.

  14. eta EMPLOYMENT AND TRAINING ADMINISTRATION UNITED STATES DEPARTMENT OF LABOR No-Cost Extension • Narrative, detailed justification • Revised timeline for extension of more than three months • Requests for no-cost extensions should be submitted to your FPO as soon as possible, but no earlier than nine months before the end of the grant.

  15. eta EMPLOYMENT AND TRAINING ADMINISTRATION UNITED STATES DEPARTMENT OF LABOR The Grant Modification Process Allow one month for the request to be processed and approved

  16. eta EMPLOYMENT AND TRAINING ADMINISTRATION UNITED STATES DEPARTMENT OF LABOR The Grant Modification Process ****Discuss changes with FPO****

  17. eta EMPLOYMENT AND TRAINING ADMINISTRATION UNITED STATES DEPARTMENT OF LABOR The Grant Modification Process ****Discuss changes with FPO****  Grantee submits necessary paperwork

  18. eta EMPLOYMENT AND TRAINING ADMINISTRATION UNITED STATES DEPARTMENT OF LABOR The Grant Modification Process ****Discuss changes with FPO****  Grantee submits necessary paperwork  FPO reviews and initiates process

  19. eta EMPLOYMENT AND TRAINING ADMINISTRATION UNITED STATES DEPARTMENT OF LABOR The Grant Modification Process ****Discuss changes with FPO****  Grantee submits necessary paperwork  FPO reviews and initiates process  Grant Officer approval

  20. eta EMPLOYMENT AND TRAINING ADMINISTRATION UNITED STATES DEPARTMENT OF LABOR The Grant Modification Process SUMMARY

  21. Modification is … eta EMPLOYMENT AND TRAINING ADMINISTRATION UNITED STATES DEPARTMENT OF LABOR The Grant Modification Process SUMMARY

  22. Modification is … Types of mods. eta EMPLOYMENT AND TRAINING ADMINISTRATION UNITED STATES DEPARTMENT OF LABOR The Grant Modification Process SUMMARY

  23. Modification is … Types of mods. Typically 30 days to complete eta EMPLOYMENT AND TRAINING ADMINISTRATION UNITED STATES DEPARTMENT OF LABOR The Grant Modification Process SUMMARY

  24. Modification is … Types of mods. Typically 30 days to complete Narrative justification is KEY eta EMPLOYMENT AND TRAINING ADMINISTRATION UNITED STATES DEPARTMENT OF LABOR The Grant Modification Process SUMMARY

  25. Modification is … Types of mods. Typically 30 days to complete Narrative justification is KEY Required documentation eta EMPLOYMENT AND TRAINING ADMINISTRATION UNITED STATES DEPARTMENT OF LABOR The Grant Modification Process SUMMARY

  26. Modification is … Types of mods. Typically 30 days to complete Narrative justification is KEY Required documentation Prior approval to purchase equipment eta EMPLOYMENT AND TRAINING ADMINISTRATION UNITED STATES DEPARTMENT OF LABOR The Grant Modification Process SUMMARY

  27. eta EMPLOYMENT AND TRAINING ADMINISTRATION UNITED STATES DEPARTMENT OF LABOR The Final Exam

  28. eta EMPLOYMENT AND TRAINING ADMINISTRATION UNITED STATES DEPARTMENT OF LABOR The Grant Modification Process Changes to the grant agreement may NOT be implemented until official written notification of approval is received from the Grant Officer.

  29. eta EMPLOYMENT AND TRAINING ADMINISTRATION UNITED STATES DEPARTMENT OF LABOR The Grant Modification Process

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