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Internal Controls within PA State Government Human Resources Management

Internal Controls within PA State Government Human Resources Management. Rebecca Doane HR Manager, Executive Offices February 9, 2011. What is Risk within HR?. Workforce planning – Getting the right person with the right skills into the right job at the right time.

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Internal Controls within PA State Government Human Resources Management

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  1. Internal Controls within PA State Government Human Resources Management Rebecca DoaneHR Manager, Executive Offices February 9, 2011

  2. What is Risk within HR? • Workforce planning – Getting the right person with the right skills into the right job at the right time. • How do we ensure that the person selected for the job has the “right” skills?

  3. Risk Management within HR • HR cannot be the subject matter experts in all areas. • To ensure that we know what skills are required for a specific job, we conduct a job study.

  4. What is a Job Study? • Talk to supervisors, managers, employees, subject matter experts. • Understand and define the work. • Determine the qualifications that a candidate must have on day one in order to learn/perform job.

  5. What is the Outcome of a Job Study? • Is this work already defined in an existing job classification? • If so, we need to determine whether the current job classification needs to be updated. • If not, we need to develop a new one.

  6. Job Specification - Example ACCOUNTANT 1 DEFINITION: This is professional accounting work in the classification, analysis, and reporting of financial data. An employee in this class analyzes financial transactions and prepares documented financial statements and reports to control and account for state funds and to analyze and project financial data. Work involves applying prescribed professional accounting principles and techniques to the treatment of transactions and other accounting operations.

  7. Job Specification – Example (cont.) ACCOUNTANT 1 MINIMUM EXPERIENCE AND TRAINING: - A Bachelor's Degree including or supplemented by fifteen credits in accounting; OR - One year as a Fiscal Technician, and fifteen college credits in accounting; OR - One year as a Financial Programs Trainee; OR - Five years of Bookkeeping experience and fifteen college credits in accounting; OR - Successful completion of the Commonwealth's Accounting Intern Program.

  8. Job Spec Maintenance • Job specs are periodically reviewed and revised when requested by management or initiated by the HR office for various reasons: • Concerns that candidates being referred do not have necessary skills to perform the job • Changes in the work • Recruitment issues • Classification grievances • Other

  9. Civil Service Testing • Testing and rules are designed to refer top candidates to the hiring supervisor for consideration. • Rules designed in order to ensure that selections are for merit-based reasons.

  10. Other Ways HR Manages Risk • Train managers and supervisors on conducting interviews and drafting questions. • Provide feedback on interview questions and serve on interview panels upon request.

  11. Questions?

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