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FY-01 E8 and E9 SELECTION BOARDS . TOPICS OF DISCUSSION. Board Mechanics Tools of the Board Board Process Lessons Learned. BOARD MECHANICS. Convening Authority Board President Board Recorder Assistant Recorder Panels. CONVENING AUTHORITY. Chief of Naval Personnel

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Fy 01 e8 and e9 selection boards

FY-01E8 and E9 SELECTION BOARDS


Topics of discussion
TOPICS OF DISCUSSION

  • Board Mechanics

  • Tools of the Board

  • Board Process

  • Lessons Learned


Board mechanics
BOARD MECHANICS

  • Convening Authority

  • Board President

  • Board Recorder

  • Assistant Recorder

  • Panels


Convening authority
CONVENING AUTHORITY

  • Chief of Naval Personnel

  • Establishes the Precept for the Board.

  • Approves the Report Of The Board


President
PRESIDENT

  • Navy Captain

  • Reports to CNPC.

  • Ensures the Board conforms to CNPC directives.


Recorder
RECORDER

  • LT - (LT Zardeskas/LT Cox)

  • Reports to the Board President.

  • Responsible for all administrative functions, and process integrity.


Assistant recorder
ASSISTANT RECORDER

  • Chief Petty Officer. (SCPO/CPO)

  • Assigned to each Panel.

  • Reports to the Recorder.

  • Responsible for all administrative functions of the Panel.

  • EMPRS expert/operator.


Assistant recorders
ASSISTANT RECORDERS

  • We need to maintain a presence at all the boards we can.

  • Encourage our people to volunteer.

  • FY 01 E-9/8 boards: 14 A-Recorders

  • 5 EOD TECHS / 2 SEALS

  • 1 DIVER / 1 SWCC / 1 SEAL TEAM CORPSMAN


Panels
PANELS

  • Ratings are broken down into 13 panels.

  • Panels consists of 4 to 9 personnel.

    • Panel Head (CDR)

    • Panel Members (MCPO’s)

    • Assistant Recorder (CPO)


Tools of the board
TOOLS OF THE BOARD

  • PRECEPT

  • SCORE SHEET

  • CANDIDATE’S RECORD / EMPRS

  • LADDER

  • SLATE SHEET


Precept
PRECEPT

  • Provides general guidance to the board regarding selection criteria.

  • Lists quotas, and early quota limitations for each rating.

  • Provides additional special guidance as required by the CNPC.

  • Must be approved and signed by the CNPC.


Candidate record emprs
CANDIDATE RECORD / EMPRS

  • Primary source for documents used by the Panel Members to score the candidate.

  • ESR is the first page reviewed.

  • FITREP’s (Last 5 years)

  • Letters to the Board (PACKAGES)


Score sheet
SCORE SHEET

  • Established by the Panel Members.

  • Used to score the candidate’s record.

  • Must be approved by the Board President.


Ladder
LADDER

  • Descending final average score report.

  • Each candidate’s scores are listed.

  • Used to establish the Crunch Zone.


Slate sheet
SLATE SHEET

  • Depicts selection/non-selection status for a rate.

  • Compares the Last select / First non-select, First female non-select, and First minority non-select records.

  • Used in the slating session (voting) to obtain a majority vote.


Board process
BOARD PROCESS

  • Scoring Criteria is determined.

  • All records are reviewed and scored.

  • Crunch Zone (CZ) is established.

  • Records in the Crunch Zone are reviewed. (3rd review)

  • Deliberation of records in CZ conducted.

  • Slating of rate. (Voting)

  • Report Of The Board.


Scoring criteria
Scoring Criteria

  • Panel Members discuss and establish the scoring criteria for the specific rate being graded.

  • Modifications to score sheet must be applied uniformly to all records.

  • The Scoring Criteria is tailored to that specific rating.

  • Approved by the Board President.


Record review scoring
Record Review / Scoring

  • Assistant Record randomly assigns records to Panel Members for review and scoring.

  • Each record is independently reviewed and scored by two different Panel Members.

  • Scores are continuously compared for consistency by the assistant recorder.


Crunch zone
CRUNCH ZONE

  • Determined by the Panel Members after all records have been scored twice.

  • Board President approves the Crunch Zone.

  • Records in the Crunch Zone are assigned for a 3rd review.

  • All records are considered equal. (Scores no longer matter)


Crunch zone1
CRUNCH ZONE

  • A minimum of 2 candidates records for every 1 quota available will be crunched. I.e.. 25 quotas available 50 records will be crunched.


Crunch zone deliberation
CRUNCH ZONE DELIBERATION

  • Conducted after records in the Crunch Zone are reviewed a 3rd time.

  • Panel Members complete a record to record comparison.

  • Deliberations continue until all records in the Crunch Zone have been briefed and voted/ranked.

  • Selects are determined.


Slating
SLATING

  • After selects are determined the rating expert generates the Slate Sheet.

  • Slate Sheet compares the record of the Last Select, First non-select, First Female non-select, and First Minority non-select.

  • Slate Sheet is approved by the Board President.

  • All board members participate in the slating sessions.



Lessons learned
LESSONS LEARNED HAS

  • Career Path

  • FITREP’S

  • Candidate’s Record

  • Letter to the Board (Package)

  • Warfare Qualification / Awards

  • Education / Community Involvement


Career path
Career Path HAS

  • Foundation for your advancement

  • Take challenging and demanding type duty assignments. (Rate specific)

  • If you are in a SEA going rate, go to SEA.

  • Recruiter and Instructor duty carries more weight than regular shore duty.

  • Take the hard jobs!!


Career path1
Career Path HAS

  • Consistently take on responsibilities and qualifications outside of your primary duties.

    • Command collateral duties

    • Warfare qualifications.

    • Master Training Specialist

    • If you have the opportunity to obtain a qualification you need to get it.

    • Obtain qualifications early during a tour.


Fitrep
FITREP HAS

  • Strong command recommendation for promotion.

  • Breaking out in peer group

    • (Large #’s a plus, small #’s strong write-up)

  • Comments on leadership and management ability at SEA/Arduous duty. (MCPO/SCPO)

  • Developing/Leading Sailors.


Fitrep1
FITREP HAS

  • First sentence of the FITREP is key if you want your guy to be promoted.

  • My number 1 CPO!!

  • Best I’ve seen in years!!

  • Promote before sundown!!

  • Grab their attention early!!!!!.

  • Don’t hide these in the last sentence of the FITREP.


Fitrep2
FITREP HAS

  • Adverse information was not the kiss of death.

  • A move from a higher promotion recommendation to a lower one (EP to MP, etc) was viewed as a negative if not explained in write-up.

  • You don’t always have to be an EP or MP to get advanced.


Fitrep3
FITREP HAS

  • The rank of the reporting senior is not a significant factor in determining the weight of a FITREP.

  • Grade inflation was so rampant, panel members ignored marks and concentrated on performance documented in the write-up.

  • Strong write-ups = Promotions.


Fitrep4
FITREP HAS

  • Don’t waste space on college, community service, and PRT results.

  • Too many collateral duties can/were viewed as a negative.

  • Command collateral duties carry the most weight.

  • Promotion recommendation on transfer FITREP consistent with performance.

  • 1 of 1 “P” or “MP’ transfer FITREPS.


Fitrep5
FITREP HAS

  • Cause for rejection

    • CO’s handwritten comments

    • CO’s cheating (EP/MP)

    • Submitted late


Fitrep don ts
FITREP (don’ts) HAS

  • Bullets that are counter productive do not impress the board.

  • Don’t say ”he’s the best ever and give a “P” or “MP”.

  • “One of my top Chiefs” says nothing to the board. Put a number on it.

  • Don’t use to many acronyms.


Emprs electronic military personnel record system
EMPRS HAS (Electronic Military Personnel Record System)

  • Information in your service record is scanned into the computer.

  • Microfiche are no longer used by the selection boards.


Record
Record HAS

  • IT IS YOUR RECORD!!!!!!!!!

  • IT’S YOUR CAREER!!!!!!!!

  • IT IS YOUR PROMOTION!!!!!!!!

  • Get a copy of your record, and review it well in advance of the selection board convening date.

  • Submit corrections if necessary. See BUPERS web page for details.


Record1
RECORD HAS

  • A tremendous number of current FITREPS were missing from candidates records. No current FITREP = NO PROMOTION 90% of the time.

  • Review your record often.

  • Missing documents.

  • Some one else's information.

  • Unreadable documents.


Letters to the board
LETTERS TO THE BOARD HAS

  • Cover page. Use proper format.

    • Packages endorsed by the candidate’s children.

    • Letterhead signed by the candidate.

    • Business cards attached to the cover page.

    • Candidate’s picture attached to the package.

    • Newspaper articles.


Letters to the board1
LETTERS TO THE BOARD HAS

  • INCLUDE:last 5 years of FITREPS!!!

  • COPIES of missing or unreadable documents.

  • Summary of Qualifications/Awards

    • Warfare Qualification/s (Date qualified)

    • Personal Awards (Date Awarded) Handwritten cover pages.

  • Highlight areas of concern.


Letters to the board2
LETTERS TO THE BOARD HAS

  • Make sure you secure the package that you put together.

  • Don’t send original copies of awards or anything else you will not get them back.

  • Packages- What do you think happens to them when they are received at BUPERS?


Warfare pins awards
Warfare Pins / Awards HAS

  • Warfare Pin a must for most rates. Opportunity to qualify is considered to be available for personnel in most rates.

  • Personal Awards carry the most weight.

    • Weight depends on issuing command.

    • Some rates cap point value for awards.


Education community
Education / Community HAS

  • Education and community involvement can be a tie breaker, or it can be a viewed as a negative.

    • Spending to much time at school and not enough time making sailors.

    • Too much time in the community makes panel members wonder when, and how well you perform your military duties.


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