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Sakai Deployment University of Michigan

Sakai Deployment University of Michigan. John Leasia jleasia@umich.edu SEPP Baltimore Conference June 8-10, 2005. UM Sakai deployment. History – ‘classic’ to Chef to CTools Usage Fall rollout of 2.0 Config files. CHEF 1. CHEF 2. Worktools (Notes Based). WTNG. CTNG.

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Sakai Deployment University of Michigan

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  1. Sakai Deployment University of Michigan John Leasia jleasia@umich.edu SEPP Baltimore Conference June 8-10, 2005

  2. UM Sakai deployment • History – ‘classic’ to Chef to CTools • Usage • Fall rollout of 2.0 • Config files

  3. CHEF 1 CHEF 2 Worktools (Notes Based) WTNG CTNG Coursetools (Notes Based) 1991 - 1997 2000 1998 2004 2002 2005 2001 1999 2003 Collaboration @ UM Sakai NMI Grid Portal NEESGrid Science of Collaboratories SPARC

  4. Historical Background • Fall 1999 University of Michigan releases first homegrown CMS, UM Coursetools, built in Lotus Notes • Fall 2000 UM releases first project management system, UM WorkTools, built in Lotus Notes

  5. CHEF-Based NEESGrid Software

  6. Bringing the lab to the classroom

  7. Historical Background • Growth in usage • Issues with development • 2001 - Chef project initiated Fall • 2002 (Chef beta) • 275 users, 8 class sites • Winter 2003 (Chef 1.0) • 500 users, 20 class sites

  8. Historical Background Fall 2003 • Coursetools Next Generation • Pilot comprised of 212 course sites • Approximately 8,000 users • Run concurrently with legacy system hosting 1,423 course sites

  9. Historical Background • Winter 2004 • Pilot expanded to 260 sites • Approximately 10,800 users • Heaviest usage in Engineering, Medicine, LSA • More complex usage as evidenced in faculty trying to do new and different things with the functionality • Increasing number of project sites set up

  10. Historical Background • Fall 2004 • Sakai 1.0 released in full production (UM version - CTools) • 1,645 course sites with approximately 23,818 users • 2,055 project sites (number users unknown) • Heaviest usage in LSA, Business, Engineering

  11. Sakai Users @ Michigan • Fall 2005 (Sakai 1.0 / CTools 2.0) • 15,000 users • Winter 2005 (Sakai 1.5 / CTools 2.1) • 25,000 users • 1591 course sites • 2810 project sites • Average student logs in 1.77 times a day for an average of 43 minutes per session • 5,000 users per day Friday and Saturday • 15,000 users per day Monday and Tuesday

  12. Unique Visitors by Day

  13. Fall 2004 Max Users & Site Setup

  14. Usage Stat during Fall 2004 um.Coursetools (legacy) • 891 course sites serving 1,412 sections • 67% candidate users have um.Coursetools course component • Users per day: 17,100 during peak usage CTools (Sakai) • 1,645 course sites serving 2,356 sections • 59% candidate users have CTools course component • Users per day: 12,000

  15. Winter 2005 Max Users & Site Setup

  16. Winter 2005 Session Counts

  17. Summer 2005 Max Users & Site Setup

  18. CTools Winter 05 • CTools 2.2 based on Sakai 2.0 • Roll to production June 29 • Med School requirement • Point (bug fix) releases as needed up to start of Fall term Sept 6 • QA’d critical fixes only • Legacy system turned off

  19. CTools Support • Structure • User support structured in 2 Tiers • Tier 1- Part-time graduate students cover front line requests • Tier 2- Full time employees oversee Tier 1 and coordinate support issues/resources • Resources • Full time support staff - 2.75 • Part time support staff- (90 hours temp per week) • Documentation-.75 • Training/Consultation .75

  20. CTools Support Coverage • USE Lab staffed M-F, 9 a.m. - 5 p.m with spot coverage in evening • Sat. & Sun. 9-5 coverage provided by Tier 1 staff Primary Support Methods • Email • Phone • Online feedback forms • Walk-in consultation • Training/Consulting • Documentation, tutorials, and best practice guides • Academic Technology Commons Group

  21. CTools Support • Footprints

  22. CTools Support • More info on CTools Support • Breakout session 3 – User Support Thursday 13:30 – 14:30 Stephanie Teasley Sean Demonner Hannah Reeves

  23. UM – current environment

  24. UM – current environment • 9693 total worksites • GradTools related 93 • Project worksites 3876 • Class worksites 5111

  25. UM – current environment

  26. UM – current environment Hardware config

  27. UM CTools – Sakai configurations • UMIAC • Library reserves, GradTools • User, worksite types • Tools we’ve exposed • Property overrides – sakai.properties

  28. UM CTools • External provider – Registrar roster data • Behind Cosign single sign-on authentication 1 per day As needed Ctools UMIAC Registrar

  29. UM CTools • Library Reserves tool • Specially configured News tool • GradTools • Dissertation process tracking – workflow • UM specific configurations

  30. Library Reserves Demo Thursday 17:00 – 18:30

  31. GradTools Demo Thursday 17:00 – 18:30 http://gradtools.umich.edu for info

  32. UM CTools configurations • Site types • project, course • gradToolsRackham, gradToolDept, gradToolStudent • User types • guest (friend), uniqname, colleague • Roles • Course – Owner, Instructor, Assistant, Affiliate, Student, Observer • Project – Owner, Organizer, Member, Observer • GradToolsRackham – Dean, Staff • GradToolsDepartment – Dean, Staff • GradToolsStudent – Committee_member, Student

  33. UM CTools configurations • Tools exposed in worksites (1.5) Add for 2.0 (CTools 2.2) Syllabus Gradebook Melete Pilot Test/Quizzes Configured in each tool’s registry file

  34. UM CTools configurations • My Workspace tools in 1.5 (edit the !user.<type> sites) • Adding for CTools 2.2 • Webmail • My AFS (WebContent tools pointing to UMich webmail and AFS space)

  35. UM CTools configurations • Unit skins • Affiliates • Support email address • …. • toolOrder.xml • sakai.properties 1.5 • sakai.properties 2.0

  36. UM CTools configurations • Skins

  37. UM CTools configurations • Skins

  38. UM CTools configurations • A look at CTools • Provider id • User, site types

  39. Sakai Deployment University of Michigan John Leasia jleasia@umich.edu SEPP Baltimore Conference June 8-10, 2005

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