1 / 22

DPC certification

DPC certification. Property Management Office of Business and Financial Services Presents: Department Property Contact O nline Responsibility T raining and Certification. Press the forward button at the bottom of each slide to advance. DPC certification Prerequisites:.

roana
Download Presentation

DPC certification

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. DPC certification Property Management Office of Business and Financial Services Presents: Department Property Contact Online Responsibility Training and Certification Press the forward button at the bottom of each slide to advance DPC CERTIFICATION

  2. DPC certification Prerequisites: • Asset Representative Role Responsibility (optional) • Capital Asset Equipment Inventory • Accountable Property Officer Certification (recommended) • DPC Certification • Disposition of CSU supplies and equipment • CAM (Processor) Document Training • CAM/CAB Financial Document Training (recommended) Press the forward button at the bottom of each slide to advance DPC CERTIFICATION

  3. Property Responsibility hierarchy Press the forward button at the bottom of each slide to advance DPC CERTIFICATION

  4. Who is the Accountable Property Officer (APO) This is the individual who is accountable to the Provost Office for compliance with Federal, State, and CSU policy and procedures This person would be: • President or Chief Officer • Dean of the College • Chair or Department Head • Controller or Director • Chief of Police Press the forward button at the bottom of each slide to advance DPC CERTIFICATION

  5. What resources are available to the apo? • The APO has the authority to designate one or more DPC’s to act on their behalf in matters relating to property management, both capital and non-capital • See Financial Procedure Instructions http://busfin.colostate.edu/ • The APO has the authority to appoint authorized signers for the proper handling and disposition of non-capital property • Find forms and tools at http://busfin.colostate.edu/prp.aspx Press the forward button at the bottom of each slide to advance DPC CERTIFICATION

  6. How is the dpc role assigned? • The DPC is assigned by the APO (Accountable Property Officer) to assist in the day to day management of Capital, Non-Capital, and Control Assets throughout the department/unit. • While the DPC becomes the primary contact for the Property Management Office and the Surplus Property Department, this role does not reduce the financial and legal accountability and taxpayer/sponsor obligations of the APO Press the forward button at the bottom of each slide to advance DPC CERTIFICATION

  7. who is the Department property contact (DPC)? The DPC is someone: • Familiar with the equipment being used in the department/unit • In regular contact with the Asset Representatives • With the ability to ensure departmental training and property training modules are reviewed upon hire and periodically thereafter • With authority to enforce applicable policy and procedures within the department • Fluent in regulations and procedures needed to stay in compliance with CSU, State, and Federal policies for the management of property • Who should have the time and ability to make regular adjustments to the capital asset property record in order for the record to correctly reflect current location, status, and user Press the forward button at the bottom of each slide to advance DPC CERTIFICATION

  8. What is the dpc responsible for? • Capital Asset Property and Equipment • Maintenance • Accuracy of Kuali asset record • Utilization • Disposition Press the forward button at the bottom of each slide to advance DPC CERTIFICATION

  9. Capital Assets • Instruments, Artwork • Lab equipment • Diagnostic equipment • Research equipment • Medical equipment • Office equipment • Broadcast equipment • Communication equipment • IT equipment • Machinery All items with an acquisition or fair market value of $5,000 or more DPC CERTIFICATION

  10. What is the dpc responsible for? • Control Assets • high theft items • regulated assets including data containing and electronic devices • export control including OFAC regulations Items that may have regulated purchase or disposal procedures need to be carefully monitored throughout the lifecycle. Press the forward button at the bottom of each slide to advance DPC CERTIFICATION

  11. Control assets These items may include: • Firearms and weapons • Cell phones and handheld computers • Electronic media and data containing devices • Data tapes or ribbons • Computers and servers • Copiers, scanners, and plotters • Metals, elements or compounds Special procedures are followed by the Surplus Property Department to stay in State and Federal compliance. DPC CERTIFICATION

  12. What is the dpc responsible for? • Non-Capital Property • Utilization • Disposition Press the forward button at the bottom of each slide to advance DPC CERTIFICATION

  13. Non-Capital Property Keyboards Paper organizers Calculators Toner cartridges Staplers Telephones Cables/cords Monitors Computers Lab equipment Office equipment Cubicle panels All supplies, consumables, tools, electronics, and equipment. Exempt: personal property clearly marked and brought from home. DPC CERTIFICATION

  14. What is the dpc responsible for? • Sponsor or Federal owned equipment • Along with the standard lifecycle requirements for Capital Assets, equipment that has been provided to CSU by an outside agency is not owned by or titled to CSU and has additional lifecycle tracking and disposition requirements per the contract agreement • Leased or loaned equipment • Similar to Sponsor or Federal owned equipment Press the forward button at the bottom of each slide to advance DPC CERTIFICATION

  15. What is the dpc responsible for? • Checked out equipment • Sufficient information on equipment leaving a CSU controlled environment • Verification of status, condition, and utilization during the loan term Press the forward button at the bottom of each slide to advance DPC CERTIFICATION

  16. What is a dpc responsible for? • Coordinating the biennial inventory and reconciliation with the assistance of the Property Management Office • Spot audits by the Property Management Office, CSU or as requested by any outside or Federal agency • Property record maintenance of capital equipment • CAM transfers of capital asset property for disposition • The accurate disposition of non-capital property on Surplus Property Department EACR forms http://cr.colostate.edu/surplus_forms.aspx • Departmental training of property management and disposition procedures • Management of capital asset equipment within the department from arrival on campus, throughout the lifecycle, and through end-of-life disposition Press the forward button at the bottom of each slide to advance DPC CERTIFICATION

  17. When are duties required of the dpc? • When a relocation of equipment requires a change in location to the asset record in Kuali Financial System (KFS) • To coordinate the proper handling, disposition or storage of equipment during a remodel or construction project • When an Asset Representative changes job functions, leaves the department or leaves the University • When new Asset Representatives are assigned or equipment is purchased for their use • During the biennial equipment inventory • During any request for audit either internal or by an outside agency Press the forward button at the bottom of each slide to advance DPC CERTIFICATION

  18. Lifecycle of an asset Press the forward button at the bottom of each slide to advance DPC CERTIFICATION

  19. Consequences of non-compliance Failure to comply with Federal, State or CSU policies, procedures or regulations could result in: • Annual or biannual inventory audits • Mandatory training for faculty and staff • Loss of funding • Financial recompense • Legal prosecution Press the forward button at the bottom of each slide to advance DPC CERTIFICATION

  20. What resources are available to the dpc? Biannual training presentations on: • KFS financial documents • CAM documents Online training modules for: • CAM (Capital Asset Management) processors • DPC (Department Property Contact) • APO (Accountable Property Officer) • Capital Asset Equipment Inventory • Asset Representatives • Surplus Disposition and EACR’s http://cr.colostate.edu/surplus_forms.aspx http://busfin.colostate.edu/ http://busfin.colostate.edu/prp.aspx • More modules coming soon Press the forward button at the bottom of each slide to advance DPC CERTIFICATION

  21. Certification I have read and understand the responsibility appointed to me for the management of property in my care within my department unit I decline I accept DPC CERTIFICATION

  22. DPC certification Department Property Contact Online Responsibility Training and Certification Presented by the Property Management Office of the Business and Financial Services Department For additional online training modules see “Training” http://busfin.colostate.edu/prp.aspx DPC CERTIFICATION

More Related