statewide id r meeting thursday august 29 2013
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Nebraska Migrant Education Program . Statewide ID&R Meeting Thursday, August 29, 2013. Welcome and introductions. Today’s agenda. National ID&R Curriculum Identification & Recruitment Strategies Data Reporting Quality Control Community Resources. Today’s objectives.

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Presentation Transcript
today s agenda
Today’s agenda
  • National ID&R Curriculum
  • Identification & Recruitment Strategies
  • Data Reporting
  • Quality Control
  • Community Resources
today s objectives
Today’s objectives

Become familiar with the four National ID&R Standards of Conduct: Ethics

Gain ID&R strategies

Identify data reporting expectations and regulations

Review Quality Control procedures

Share community resources

materials
Materials
  • Materials folder with recruiter resources
  • PowerPoint (DL)
  • PowerPoint copy
  • Note making guide
  • Training survey
test your knowledge

It’s time to…

TEST YOUR KNOWLEDGE

Recruiter trivia

For the next 3-4 minutes, test your knowledge with the handout “Recruiter Trivia.” We will review the answers together. Good luck!

slide7
At your tables, please identify the “lie” within each set of statements below

National ID&R curriculum

  • Two Truths and a Lie
slide8
At your tables, please identify the “lie” within each set of statements below

National ID&R curriculum

  • Two Truths and a Lie
national id r curriculum
National ID&R curriculum

What is ethics?

  • A discipline dealing with what is good and bad, and with moral duty and obligation.
  • The principles of conduct governing an individual or a group.
  • A guiding philosophy.
  • A consciousness of moral importance.
  • Ethics
ethical issues and solutions
ETHICAL ISSUES AND SOLUTIONS

Jake Lamada is a well-respected recruiter at Middleton Unified School District. Angela Sanchez is also a recruiter with Middleton Unified School District and is assigned to Drywood Elementary. Jake was instructed by his supervisor to look into concerns by other migrant education staff regarding the eligibility status of some migrant families in the district. Angela’s campus, Drywood Elementary, has a long history of migrant children withdrawing from school in December to travel to Mexico and then re-enrolling back in the school two or three weeks later. Angela has been with the district for fifteen years and due to her popularity and experience with the MEP, is very well-known within the migrant community.

  • Case Study
slide12

Jake met with MEP staff and began reviewing all Certificates of Eligibility (COEs) from Drywood Elementary. He reviewed the number of students that were withdrawn from school in December and re-enrolled two or three weeks later. He noticed that a small number of COEs with a new Qualifying Arrival Date (QAD) were completed for a few migrant families. Jake is informed by MEP staff that the migrant families who were given a new QAD were personal friends of Angela’s. After further investigation, some of the new COEs were found to be ineligible in establishing a new QAD.

RESULTS-online resource

TURN AND TALK

  • What are the ethical issues in this scenario?
  • What are the possible solutions?
identification recruitment1
Identification & recruitment
  • Know eligibility requirements
  • Efficiently Identify & Recruit
  • Make valid and reliable preliminary eligibility determinations
  • Adhere to ethical standards
  • Coordinate between schools and communities
  • Recruiters \'responsibilities
identification recruitment2
Identification & recruitment
  • Recruitment Strategies
identification recruitment3
Identification & recruitment
  • ID&R Strategies
    • Be prepared
identification recruitment4

Create Recruiter Kit with necessary tools

  • Have a form of identification & contact information
  • Arm yourself with knowledge
  • Identify geographic areas
  • Prepare a back-up plan
  • Have something useful to give to the parents or children
  • Review all relevant family information before the interview
Identification & recruitment
  • ID&R Strategies
    • Be prepared
slide18

Identification & recruitment

  • ID&R Strategies
    • Time Management
slide19

Plan visits based on location

  • Prioritize best days/hours to work
  • Prepare for high recruitment seasons
  • Balance office work and active recruiting
  • Submit logs and paperwork

Identification & recruitment

  • ID&R Strategies
    • Time Management
identification recruitment5
Identification & recruitment
  • Quick Write:
  • What are the 5 most common
  • information sources when building a recruitment network?

Other Government Agencies

Local school staff

Employers

Community contacts, organizations, and commercial establishments

Migrant families and youth

  • ID&R Strategies
    • Build a network
identification recruitment6
Identification & recruitment
  • Establish partnerships
  • Introduce yourself to local schools
  • Contact health departments
  • Involve non-profit organizations
  • Work with agri-business employers and crew chiefs
  • ID&R Strategies
    • Build a network
identification recruitment7
Identification & recruitment
  • ID&R Strategies
    • Effective interviews
identification recruitment8
Identification & recruitment
  • Visit the home at respectful times
  • Recruit safely
  • Take time to build rapport and trust with the families
  • Demonstrate cultural competence at all times
  • Help the families understand the MEP
  • Make referrals to meet families’ needs
  • Explain that someone from MEP may come back for additional questions
  • Make follow-up visits
  • Keep a file on families who did not qualify
  • Do not make any promises you can’t keep
  • ID&R Strategies
    • Effective interviews
slide24

Have another strategy?

Identification & recruitment

  • ID&R Strategies
identification recruitment9
Identification & recruitment

Turn and Talk

What is the difference between

an Out of School Youth and

a Resident Only?

  • OSY vs. RE
identification recruitment11

ID&R Tips-online

Identification & recruitment
  • Tips on Recruiting Out of School Youth
identification recruitment12

ID&R Tips-online

Identification & recruitment
  • Tips on Recruiting Out of School Youth
identification recruitment13

ID&R Tips-online

Identification & recruitment
  • Tips on Recruiting Out of School Youth
data reporting

ENROLLMENT DATE {ENR}

Data reporting

TERM TYPE

If the RES date is different from the QAD, record the date that the child(ren) entered the present school district.

If the child(ren) qualified for the MEP on a move prior to the move to the present school district, the residency date will be later than the QAD

If the child(ren) moved prior to the worker’s move, the residency date would precede the QAD.

RESIDENCY DATE {RES}

Enter the date the child attended school. (RE would use RES date)

SUMMER SCHOOL

R-Regular [September 1-May 31]

S-Summer [June 1-August 31]

I-Intercession [periods of year when school is not in session]

If the child is enrolled in any summer school, enter the grade. If the child is not enrolled in summer school, enter RE (resident only)

  • Residency Date, Term Type, Enrollment Date, Summer School Enrollment
data reporting1
Data reporting

Analyze the following COEs.

Can you find the possible errors or areas that would need verification?

family section
FAMILY SECTION

Is the OSY listed as the male parent?

  • What needs verified?
slide34

Dashes in the phone number

Nebraska Town

68555

FAMILY SECTION

  • What is the error?
slide35

Qualifying work is very specific, keep it simple

Worker’s Statement is missing for temporary work

ELIGIBILITY SECTION

  • What is missing?
slide36

Worker’s Statement

6c Not Needed

ELIGIBILITY SECTION

  • What is the error?
slide37

Should the RES date match the ENR date?

8/13/13

8/13/13 is the Summer term

US Birth Country should be USA

CHILDREN SECTION

  • What would need verification?
slide38

Is the student enrolled in a summer session?

CHILD(REN) SECTION

  • What would need verification?
slide39

What was the referral?

OSY PROFILE

  • What is missing?
quality control plan
Quality Control PLAN
  • Regulations & Requirements
quality control
Quality Control
  • COE Approval Process
quality control1
Quality Control
  • Re-Interviewing Processes
quality control2
Quality Control
  • BENEFITS OF QC
  • Ensures the quality of the recruitment system and of every recruiter’s work
  • Helps the recruiter improve skills by finding, correcting, and learning from mistakes
  • Ensure that the statewide recruitment system is consistently making valid eligibility determinations
  • Benefits of Quality Control
community resources
Community resources
  • What resources do you have in your communities?
  • How do you share resource information with migrant families?
  • Sharing Strategies
upcoming events

AUGUST 31

RECRUITER SURVEYS DUE TO NDE

Upcoming events

Survey

SEPTEMBER 10-

CLOSING DATE FOR 12-13 CHILDCOUNT DATA

OCTOBER-TBA

ELECTRONIC COE TRAINING FOR PROJECT RECRUITERS

OCTOBER 28

HISPANIC/LATINO YOUTH SUMMIT

slide48

Sue Henry

402-471-3440

[email protected]

Lindsay Ickes

402-471-2740

[email protected]

Heather Richey

402-471-2932

[email protected]

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