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Nebraska Migrant Education Program . Statewide ID&R Meeting Thursday, August 29, 2013. Welcome and introductions. Today’s agenda. National ID&R Curriculum Identification & Recruitment Strategies Data Reporting Quality Control Community Resources. Today’s objectives.

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Statewide id r meeting thursday august 29 2013

Nebraska Migrant Education Program

Statewide ID&R MeetingThursday, August 29, 2013



Today s agenda
Today’s agenda

  • National ID&R Curriculum

  • Identification & Recruitment Strategies

  • Data Reporting

  • Quality Control

  • Community Resources


Today s objectives
Today’s objectives

Become familiar with the four National ID&R Standards of Conduct: Ethics

Gain ID&R strategies

Identify data reporting expectations and regulations

Review Quality Control procedures

Share community resources


Materials
Materials

  • Materials folder with recruiter resources

  • PowerPoint (DL)

  • PowerPoint copy

  • Note making guide

  • Training survey


Test your knowledge

It’s time to…

TEST YOUR KNOWLEDGE

Recruiter trivia

For the next 3-4 minutes, test your knowledge with the handout “Recruiter Trivia.” We will review the answers together. Good luck!


At your tables, please identify the “lie” within each set of statements below

National ID&R curriculum

  • Two Truths and a Lie


At your tables, please identify the “lie” within each set of statements below

National ID&R curriculum

  • Two Truths and a Lie


National id r curriculum
National ID&R curriculum

What is ethics?

  • A discipline dealing with what is good and bad, and with moral duty and obligation.

  • The principles of conduct governing an individual or a group.

  • A guiding philosophy.

  • A consciousness of moral importance.

  • Ethics



Ethical issues and solutions
ETHICAL ISSUES AND SOLUTIONS

Jake Lamada is a well-respected recruiter at Middleton Unified School District. Angela Sanchez is also a recruiter with Middleton Unified School District and is assigned to Drywood Elementary. Jake was instructed by his supervisor to look into concerns by other migrant education staff regarding the eligibility status of some migrant families in the district. Angela’s campus, Drywood Elementary, has a long history of migrant children withdrawing from school in December to travel to Mexico and then re-enrolling back in the school two or three weeks later. Angela has been with the district for fifteen years and due to her popularity and experience with the MEP, is very well-known within the migrant community.

  • Case Study


Jake met with MEP staff and began reviewing all Certificates of Eligibility (COEs) from Drywood Elementary. He reviewed the number of students that were withdrawn from school in December and re-enrolled two or three weeks later. He noticed that a small number of COEs with a new Qualifying Arrival Date (QAD) were completed for a few migrant families. Jake is informed by MEP staff that the migrant families who were given a new QAD were personal friends of Angela’s. After further investigation, some of the new COEs were found to be ineligible in establishing a new QAD.

RESULTS-online resource

TURN AND TALK

  • What are the ethical issues in this scenario?

  • What are the possible solutions?


Identification recruitment

NEBRASKA STATE IDENTIFICATION AND RECRUITMENT PLAN of Eligibility (COEs) from Drywood Elementary. He reviewed the number of students that were withdrawn from school in December and re-enrolled two or three weeks later. He noticed that a small number of COEs with a new Qualifying Arrival Date (QAD) were completed for a few migrant families. Jake is informed by MEP staff that the migrant families who were given a new QAD were personal friends of Angela’s. After further investigation, some of the new COEs were found to be ineligible in establishing a new QAD.

Identification & recruitment

STATE COORDINATION

  • Statewide ID&R Plan


Identification recruitment1
Identification & recruitment of Eligibility (COEs) from Drywood Elementary. He reviewed the number of students that were withdrawn from school in December and re-enrolled two or three weeks later. He noticed that a small number of COEs with a new Qualifying Arrival Date (QAD) were completed for a few migrant families. Jake is informed by MEP staff that the migrant families who were given a new QAD were personal friends of Angela’s. After further investigation, some of the new COEs were found to be ineligible in establishing a new QAD.

  • Know eligibility requirements

  • Efficiently Identify & Recruit

  • Make valid and reliable preliminary eligibility determinations

  • Adhere to ethical standards

  • Coordinate between schools and communities

  • Recruiters 'responsibilities


Identification recruitment2
Identification & recruitment of Eligibility (COEs) from Drywood Elementary. He reviewed the number of students that were withdrawn from school in December and re-enrolled two or three weeks later. He noticed that a small number of COEs with a new Qualifying Arrival Date (QAD) were completed for a few migrant families. Jake is informed by MEP staff that the migrant families who were given a new QAD were personal friends of Angela’s. After further investigation, some of the new COEs were found to be ineligible in establishing a new QAD.

  • Recruitment Strategies


Identification recruitment3
Identification & recruitment of Eligibility (COEs) from Drywood Elementary. He reviewed the number of students that were withdrawn from school in December and re-enrolled two or three weeks later. He noticed that a small number of COEs with a new Qualifying Arrival Date (QAD) were completed for a few migrant families. Jake is informed by MEP staff that the migrant families who were given a new QAD were personal friends of Angela’s. After further investigation, some of the new COEs were found to be ineligible in establishing a new QAD.

  • ID&R Strategies

    • Be prepared


Identification recruitment4

  • Create Recruiter Kit with necessary tools of Eligibility (COEs) from Drywood Elementary. He reviewed the number of students that were withdrawn from school in December and re-enrolled two or three weeks later. He noticed that a small number of COEs with a new Qualifying Arrival Date (QAD) were completed for a few migrant families. Jake is informed by MEP staff that the migrant families who were given a new QAD were personal friends of Angela’s. After further investigation, some of the new COEs were found to be ineligible in establishing a new QAD.

  • Have a form of identification & contact information

  • Arm yourself with knowledge

  • Identify geographic areas

  • Prepare a back-up plan

  • Have something useful to give to the parents or children

  • Review all relevant family information before the interview

Identification & recruitment

  • ID&R Strategies

    • Be prepared


Identification & recruitment of Eligibility (COEs) from Drywood Elementary. He reviewed the number of students that were withdrawn from school in December and re-enrolled two or three weeks later. He noticed that a small number of COEs with a new Qualifying Arrival Date (QAD) were completed for a few migrant families. Jake is informed by MEP staff that the migrant families who were given a new QAD were personal friends of Angela’s. After further investigation, some of the new COEs were found to be ineligible in establishing a new QAD.

  • ID&R Strategies

    • Time Management


  • Plan visits based on location of Eligibility (COEs) from Drywood Elementary. He reviewed the number of students that were withdrawn from school in December and re-enrolled two or three weeks later. He noticed that a small number of COEs with a new Qualifying Arrival Date (QAD) were completed for a few migrant families. Jake is informed by MEP staff that the migrant families who were given a new QAD were personal friends of Angela’s. After further investigation, some of the new COEs were found to be ineligible in establishing a new QAD.

  • Prioritize best days/hours to work

  • Prepare for high recruitment seasons

  • Balance office work and active recruiting

  • Submit logs and paperwork

Identification & recruitment

  • ID&R Strategies

    • Time Management


Identification recruitment5
Identification & recruitment of Eligibility (COEs) from Drywood Elementary. He reviewed the number of students that were withdrawn from school in December and re-enrolled two or three weeks later. He noticed that a small number of COEs with a new Qualifying Arrival Date (QAD) were completed for a few migrant families. Jake is informed by MEP staff that the migrant families who were given a new QAD were personal friends of Angela’s. After further investigation, some of the new COEs were found to be ineligible in establishing a new QAD.

  • Quick Write:

  • What are the 5 most common

  • information sources when building a recruitment network?

Other Government Agencies

Local school staff

Employers

Community contacts, organizations, and commercial establishments

Migrant families and youth

  • ID&R Strategies

    • Build a network


Identification recruitment6
Identification & recruitment of Eligibility (COEs) from Drywood Elementary. He reviewed the number of students that were withdrawn from school in December and re-enrolled two or three weeks later. He noticed that a small number of COEs with a new Qualifying Arrival Date (QAD) were completed for a few migrant families. Jake is informed by MEP staff that the migrant families who were given a new QAD were personal friends of Angela’s. After further investigation, some of the new COEs were found to be ineligible in establishing a new QAD.

  • Establish partnerships

  • Introduce yourself to local schools

  • Contact health departments

  • Involve non-profit organizations

  • Work with agri-business employers and crew chiefs

  • ID&R Strategies

    • Build a network


Identification recruitment7
Identification & recruitment of Eligibility (COEs) from Drywood Elementary. He reviewed the number of students that were withdrawn from school in December and re-enrolled two or three weeks later. He noticed that a small number of COEs with a new Qualifying Arrival Date (QAD) were completed for a few migrant families. Jake is informed by MEP staff that the migrant families who were given a new QAD were personal friends of Angela’s. After further investigation, some of the new COEs were found to be ineligible in establishing a new QAD.

  • ID&R Strategies

    • Effective interviews


Identification recruitment8
Identification & recruitment of Eligibility (COEs) from Drywood Elementary. He reviewed the number of students that were withdrawn from school in December and re-enrolled two or three weeks later. He noticed that a small number of COEs with a new Qualifying Arrival Date (QAD) were completed for a few migrant families. Jake is informed by MEP staff that the migrant families who were given a new QAD were personal friends of Angela’s. After further investigation, some of the new COEs were found to be ineligible in establishing a new QAD.

  • Visit the home at respectful times

  • Recruit safely

  • Take time to build rapport and trust with the families

  • Demonstrate cultural competence at all times

  • Help the families understand the MEP

  • Make referrals to meet families’ needs

  • Explain that someone from MEP may come back for additional questions

  • Make follow-up visits

  • Keep a file on families who did not qualify

  • Do not make any promises you can’t keep

  • ID&R Strategies

    • Effective interviews


Have another strategy? of Eligibility (COEs) from Drywood Elementary. He reviewed the number of students that were withdrawn from school in December and re-enrolled two or three weeks later. He noticed that a small number of COEs with a new Qualifying Arrival Date (QAD) were completed for a few migrant families. Jake is informed by MEP staff that the migrant families who were given a new QAD were personal friends of Angela’s. After further investigation, some of the new COEs were found to be ineligible in establishing a new QAD.

Identification & recruitment

  • ID&R Strategies


Identification recruitment9
Identification & recruitment of Eligibility (COEs) from Drywood Elementary. He reviewed the number of students that were withdrawn from school in December and re-enrolled two or three weeks later. He noticed that a small number of COEs with a new Qualifying Arrival Date (QAD) were completed for a few migrant families. Jake is informed by MEP staff that the migrant families who were given a new QAD were personal friends of Angela’s. After further investigation, some of the new COEs were found to be ineligible in establishing a new QAD.

Turn and Talk

What is the difference between

an Out of School Youth and

a Resident Only?

  • OSY vs. RE


Identification recruitment10
Identification & recruitment of Eligibility (COEs) from Drywood Elementary. He reviewed the number of students that were withdrawn from school in December and re-enrolled two or three weeks later. He noticed that a small number of COEs with a new Qualifying Arrival Date (QAD) were completed for a few migrant families. Jake is informed by MEP staff that the migrant families who were given a new QAD were personal friends of Angela’s. After further investigation, some of the new COEs were found to be ineligible in establishing a new QAD.

  • OSY vs. RE


Identification recruitment11

ID&R Tips-online of Eligibility (COEs) from Drywood Elementary. He reviewed the number of students that were withdrawn from school in December and re-enrolled two or three weeks later. He noticed that a small number of COEs with a new Qualifying Arrival Date (QAD) were completed for a few migrant families. Jake is informed by MEP staff that the migrant families who were given a new QAD were personal friends of Angela’s. After further investigation, some of the new COEs were found to be ineligible in establishing a new QAD.

Identification & recruitment

  • Tips on Recruiting Out of School Youth


Identification recruitment12

ID&R Tips-online of Eligibility (COEs) from Drywood Elementary. He reviewed the number of students that were withdrawn from school in December and re-enrolled two or three weeks later. He noticed that a small number of COEs with a new Qualifying Arrival Date (QAD) were completed for a few migrant families. Jake is informed by MEP staff that the migrant families who were given a new QAD were personal friends of Angela’s. After further investigation, some of the new COEs were found to be ineligible in establishing a new QAD.

Identification & recruitment

  • Tips on Recruiting Out of School Youth


Identification recruitment13

ID&R Tips-online of Eligibility (COEs) from Drywood Elementary. He reviewed the number of students that were withdrawn from school in December and re-enrolled two or three weeks later. He noticed that a small number of COEs with a new Qualifying Arrival Date (QAD) were completed for a few migrant families. Jake is informed by MEP staff that the migrant families who were given a new QAD were personal friends of Angela’s. After further investigation, some of the new COEs were found to be ineligible in establishing a new QAD.

Identification & recruitment

  • Tips on Recruiting Out of School Youth


Data reporting

ENROLLMENT DATE {ENR} of Eligibility (COEs) from Drywood Elementary. He reviewed the number of students that were withdrawn from school in December and re-enrolled two or three weeks later. He noticed that a small number of COEs with a new Qualifying Arrival Date (QAD) were completed for a few migrant families. Jake is informed by MEP staff that the migrant families who were given a new QAD were personal friends of Angela’s. After further investigation, some of the new COEs were found to be ineligible in establishing a new QAD.

Data reporting

TERM TYPE

If the RES date is different from the QAD, record the date that the child(ren) entered the present school district.

If the child(ren) qualified for the MEP on a move prior to the move to the present school district, the residency date will be later than the QAD

If the child(ren) moved prior to the worker’s move, the residency date would precede the QAD.

RESIDENCY DATE {RES}

Enter the date the child attended school. (RE would use RES date)

SUMMER SCHOOL

R-Regular [September 1-May 31]

S-Summer [June 1-August 31]

I-Intercession [periods of year when school is not in session]

If the child is enrolled in any summer school, enter the grade. If the child is not enrolled in summer school, enter RE (resident only)

  • Residency Date, Term Type, Enrollment Date, Summer School Enrollment


Data reporting1
Data reporting of Eligibility (COEs) from Drywood Elementary. He reviewed the number of students that were withdrawn from school in December and re-enrolled two or three weeks later. He noticed that a small number of COEs with a new Qualifying Arrival Date (QAD) were completed for a few migrant families. Jake is informed by MEP staff that the migrant families who were given a new QAD were personal friends of Angela’s. After further investigation, some of the new COEs were found to be ineligible in establishing a new QAD.

Analyze the following COEs.

Can you find the possible errors or areas that would need verification?


Family section
FAMILY SECTION of Eligibility (COEs) from Drywood Elementary. He reviewed the number of students that were withdrawn from school in December and re-enrolled two or three weeks later. He noticed that a small number of COEs with a new Qualifying Arrival Date (QAD) were completed for a few migrant families. Jake is informed by MEP staff that the migrant families who were given a new QAD were personal friends of Angela’s. After further investigation, some of the new COEs were found to be ineligible in establishing a new QAD.

Is the OSY listed as the male parent?

  • What needs verified?


Dashes in the phone number of Eligibility (COEs) from Drywood Elementary. He reviewed the number of students that were withdrawn from school in December and re-enrolled two or three weeks later. He noticed that a small number of COEs with a new Qualifying Arrival Date (QAD) were completed for a few migrant families. Jake is informed by MEP staff that the migrant families who were given a new QAD were personal friends of Angela’s. After further investigation, some of the new COEs were found to be ineligible in establishing a new QAD.

Nebraska Town

68555

FAMILY SECTION

  • What is the error?


Qualifying work is very specific, keep it simple of Eligibility (COEs) from Drywood Elementary. He reviewed the number of students that were withdrawn from school in December and re-enrolled two or three weeks later. He noticed that a small number of COEs with a new Qualifying Arrival Date (QAD) were completed for a few migrant families. Jake is informed by MEP staff that the migrant families who were given a new QAD were personal friends of Angela’s. After further investigation, some of the new COEs were found to be ineligible in establishing a new QAD.

Worker’s Statement is missing for temporary work

ELIGIBILITY SECTION

  • What is missing?


Worker’s Statement of Eligibility (COEs) from Drywood Elementary. He reviewed the number of students that were withdrawn from school in December and re-enrolled two or three weeks later. He noticed that a small number of COEs with a new Qualifying Arrival Date (QAD) were completed for a few migrant families. Jake is informed by MEP staff that the migrant families who were given a new QAD were personal friends of Angela’s. After further investigation, some of the new COEs were found to be ineligible in establishing a new QAD.

6c Not Needed

ELIGIBILITY SECTION

  • What is the error?


Should the RES date match the ENR date? of Eligibility (COEs) from Drywood Elementary. He reviewed the number of students that were withdrawn from school in December and re-enrolled two or three weeks later. He noticed that a small number of COEs with a new Qualifying Arrival Date (QAD) were completed for a few migrant families. Jake is informed by MEP staff that the migrant families who were given a new QAD were personal friends of Angela’s. After further investigation, some of the new COEs were found to be ineligible in establishing a new QAD.

8/13/13

8/13/13 is the Summer term

US Birth Country should be USA

CHILDREN SECTION

  • What would need verification?


Is the student enrolled in a summer session? of Eligibility (COEs) from Drywood Elementary. He reviewed the number of students that were withdrawn from school in December and re-enrolled two or three weeks later. He noticed that a small number of COEs with a new Qualifying Arrival Date (QAD) were completed for a few migrant families. Jake is informed by MEP staff that the migrant families who were given a new QAD were personal friends of Angela’s. After further investigation, some of the new COEs were found to be ineligible in establishing a new QAD.

CHILD(REN) SECTION

  • What would need verification?


What was the referral? of Eligibility (COEs) from Drywood Elementary. He reviewed the number of students that were withdrawn from school in December and re-enrolled two or three weeks later. He noticed that a small number of COEs with a new Qualifying Arrival Date (QAD) were completed for a few migrant families. Jake is informed by MEP staff that the migrant families who were given a new QAD were personal friends of Angela’s. After further investigation, some of the new COEs were found to be ineligible in establishing a new QAD.

OSY PROFILE

  • What is missing?


The “Categories” section was not completed of Eligibility (COEs) from Drywood Elementary. He reviewed the number of students that were withdrawn from school in December and re-enrolled two or three weeks later. He noticed that a small number of COEs with a new Qualifying Arrival Date (QAD) were completed for a few migrant families. Jake is informed by MEP staff that the migrant families who were given a new QAD were personal friends of Angela’s. After further investigation, some of the new COEs were found to be ineligible in establishing a new QAD.

OSY PROFILE

  • What is missing?


  • DATA REPORTING of Eligibility (COEs) from Drywood Elementary. He reviewed the number of students that were withdrawn from school in December and re-enrolled two or three weeks later. He noticed that a small number of COEs with a new Qualifying Arrival Date (QAD) were completed for a few migrant families. Jake is informed by MEP staff that the migrant families who were given a new QAD were personal friends of Angela’s. After further investigation, some of the new COEs were found to be ineligible in establishing a new QAD.


Quality control plan
Quality Control PLAN of Eligibility (COEs) from Drywood Elementary. He reviewed the number of students that were withdrawn from school in December and re-enrolled two or three weeks later. He noticed that a small number of COEs with a new Qualifying Arrival Date (QAD) were completed for a few migrant families. Jake is informed by MEP staff that the migrant families who were given a new QAD were personal friends of Angela’s. After further investigation, some of the new COEs were found to be ineligible in establishing a new QAD.

  • Regulations & Requirements


Quality control
Quality Control of Eligibility (COEs) from Drywood Elementary. He reviewed the number of students that were withdrawn from school in December and re-enrolled two or three weeks later. He noticed that a small number of COEs with a new Qualifying Arrival Date (QAD) were completed for a few migrant families. Jake is informed by MEP staff that the migrant families who were given a new QAD were personal friends of Angela’s. After further investigation, some of the new COEs were found to be ineligible in establishing a new QAD.

  • COE Approval Process


Quality control1
Quality Control of Eligibility (COEs) from Drywood Elementary. He reviewed the number of students that were withdrawn from school in December and re-enrolled two or three weeks later. He noticed that a small number of COEs with a new Qualifying Arrival Date (QAD) were completed for a few migrant families. Jake is informed by MEP staff that the migrant families who were given a new QAD were personal friends of Angela’s. After further investigation, some of the new COEs were found to be ineligible in establishing a new QAD.

  • Re-Interviewing Processes


Quality control2
Quality Control of Eligibility (COEs) from Drywood Elementary. He reviewed the number of students that were withdrawn from school in December and re-enrolled two or three weeks later. He noticed that a small number of COEs with a new Qualifying Arrival Date (QAD) were completed for a few migrant families. Jake is informed by MEP staff that the migrant families who were given a new QAD were personal friends of Angela’s. After further investigation, some of the new COEs were found to be ineligible in establishing a new QAD.

  • BENEFITS OF QC

  • Ensures the quality of the recruitment system and of every recruiter’s work

  • Helps the recruiter improve skills by finding, correcting, and learning from mistakes

  • Ensure that the statewide recruitment system is consistently making valid eligibility determinations

  • Benefits of Quality Control


Community resources
Community resources of Eligibility (COEs) from Drywood Elementary. He reviewed the number of students that were withdrawn from school in December and re-enrolled two or three weeks later. He noticed that a small number of COEs with a new Qualifying Arrival Date (QAD) were completed for a few migrant families. Jake is informed by MEP staff that the migrant families who were given a new QAD were personal friends of Angela’s. After further investigation, some of the new COEs were found to be ineligible in establishing a new QAD.

  • What resources do you have in your communities?

  • How do you share resource information with migrant families?

  • Sharing Strategies


Upcoming events

AUGUST 31 of Eligibility (COEs) from Drywood Elementary. He reviewed the number of students that were withdrawn from school in December and re-enrolled two or three weeks later. He noticed that a small number of COEs with a new Qualifying Arrival Date (QAD) were completed for a few migrant families. Jake is informed by MEP staff that the migrant families who were given a new QAD were personal friends of Angela’s. After further investigation, some of the new COEs were found to be ineligible in establishing a new QAD.

RECRUITER SURVEYS DUE TO NDE

Upcoming events

Survey

SEPTEMBER 10-

CLOSING DATE FOR 12-13 CHILDCOUNT DATA

OCTOBER-TBA

ELECTRONIC COE TRAINING FOR PROJECT RECRUITERS

OCTOBER 28

HISPANIC/LATINO YOUTH SUMMIT


Sue Henry of Eligibility (COEs) from Drywood Elementary. He reviewed the number of students that were withdrawn from school in December and re-enrolled two or three weeks later. He noticed that a small number of COEs with a new Qualifying Arrival Date (QAD) were completed for a few migrant families. Jake is informed by MEP staff that the migrant families who were given a new QAD were personal friends of Angela’s. After further investigation, some of the new COEs were found to be ineligible in establishing a new QAD.

402-471-3440

sue.henry@nebraska.gov

Lindsay Ickes

402-471-2740

lindsay.ickes@nebraska.gov

Heather Richey

402-471-2932

heather.richey@nebraska.gov


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