Ila1 chapter president training 2011 2012
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Presented by: Elizabeth Ramirez Area Supervisor 2011-2012. ILA1 Chapter President Training 2011-2012. ~Chain of Command. ~Overview. Responsibilities Paperwork Chapter Requirements Questions. Chapter President

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Ila1 chapter president training 2011 2012

Presented by:

Elizabeth Ramirez

Area Supervisor

2011-2012

ILA1 Chapter President Training

2011-2012



~Overview

  • Responsibilities

  • Paperwork

  • Chapter Requirements

  • Questions


Chapter President

  • The Chapter President (CP) shall attend Area meetings and vote as the official Chapter delegate.

  • The CP shall preside over all chapter meetings.

  • The CP shall have the authority to appoint Chapter Special Committees. The CP may also appoint members of a Special Committee with the approval of the Chapter Executive Board

  • The CP shall direct all business of the chapter and shall represent the chapter in activities and campus events.

  • The CP shall request a letter from the Greek Advisor stating the chapter’s current status, on a semester basis.


  • The CP shall keep a file cabinet with copies of all chapter records (i.e. community service letters, reports, agendas, minutes, flyers, orientation information, sisterhood manual, etc.)

  • The CP shall ensure that the chapter is fulfilling its responsibilities.

  • The CP shall follow Internal Controls included in the Sister Manual.

  • The CP shall report to the Area Supervisor.

  • The CP shall have the power to impose fines accordingly, due to non-attendance, lateness, failure to submit reports, and late paperwork. Monies shall be collected by the financial officer of the board to follow internal controls and chain of command.

  • The CP must maintain a cumulative grade point average of

    2.50


Responsibilities
~Responsibilities records (i.e. community service letters, reports, agendas, minutes, flyers, orientation information, sisterhood manual, etc.)

Preside over all Chapter meetings:

  • Shall lead all Chapter Executive Board meetings

  • Shall run meetings per Robert’s Rules of Order

  • Shall ensure all requests made by the Area Executive Board are fulfilled

  • Shall ensure all chapter officers have submitted required paperwork

  • Shall ensure all chapter officers/members are fulfilling their responsibilities


Responsibilities cont
~Responsibilities Cont… records (i.e. community service letters, reports, agendas, minutes, flyers, orientation information, sisterhood manual, etc.)

Authorized signor of Chapter bank account

  • Shall have signing authority over Chapter Bank account.

  • Shall perform a monthly finance reconciliation with the Chapter treasurer per Internal Controls.

  • Shall request an additional bank statement to be used for chapter reconciliation.


Responsibilities cont1
~Responsibilities Cont… records (i.e. community service letters, reports, agendas, minutes, flyers, orientation information, sisterhood manual, etc.)

Academics

  • Assist the Chapter Academic Chair in creating a chapter academic study plan (i.e. study hours)

  • Assist the Chapter Academic Chair in ensuring that Academic Progress Reports are being filled out and turned into the Chapter Academic Chair, as needed.

  • Create guidelines for Sisters below or on the border line of a 2.50 GPA to ensure that their academics are being prioritized*


Paperwork
~Paperwork records (i.e. community service letters, reports, agendas, minutes, flyers, orientation information, sisterhood manual, etc.)

  • Due September and February only

    • Chapter Executive Board Report (and as needed)

    • Chapter Status Letter (Letter of Good Standing)

    • Chapter GPA Log

  • Due monthly

    • Monthly Activities Report

  • October**

    • Updated Chapter By-Laws

  • November and April only

    • Demographics Report


Chapter requirements
~Chapter Requirements records (i.e. community service letters, reports, agendas, minutes, flyers, orientation information, sisterhood manual, etc.)

  • Must be in good standing with the school administration and its policies

  • Official mailing address on campus for all correspondence

  • Must have representation at all Area meetings and mandatory national events

  • Develop bylaws by which to follow

  • Weekly Chapter Meetings

  • 4 community service projects per semester

  • Chapter philanthropy

  • 2 different fundraisers per month


Requirements cont
~Requirements Cont… records (i.e. community service letters, reports, agendas, minutes, flyers, orientation information, sisterhood manual, etc.)

  • 2 educational program per semester on campus (1 academically based)

  • 2 educational programs for orientees

  • 1 Program co-sponsored with another active organization on campus

  • Annual Chapter packet

  • Must establish/maintain a bank account

  • All reports listed on the Chapter Paperwork List

  • Fulfill requests by Area/National Directors


Any Other Questions ??? records (i.e. community service letters, reports, agendas, minutes, flyers, orientation information, sisterhood manual, etc.)


630-373-5313 records (i.e. community service letters, reports, agendas, minutes, flyers, orientation information, sisterhood manual, etc.)

[email protected]


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