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Franz Birsel

Material Management. Franz Birsel. Overview . Master data for the purchasing dept. Source of supply finding Contract Purchase Requisition Order Delivery schedule Incoming goods Accounting control Inventory management Inventory. Master data for the purchasing dept.

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Franz Birsel

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  1. Material Management Franz Birsel

  2. Overview • Master data for the purchasing dept. • Source of supply finding • Contract • Purchase Requisition • Order • Delivery schedule • Incoming goods • Accounting control • Inventory management • Inventory

  3. Master data for the purchasing dept. • Material masterDescription of the material or the service • Vendor master recordMaster records of the distributor from whom it is provided

  4. Source of supply finding • Purchase info recordConnection between material which is provided and the distributor who delivers the material • Order bookHere it is defined which source of supply is relevant within a certain period of time. • QuotationDefines the key of division, when a material is provided from several sources of supply at the same point in time

  5. Contract • Agreement with the distributor to deliver defined materials or to perform a service during a defined period of time. • In the contract the conditions are defined for the whole period of time • A contract does not initiate a goods movement or a supply of services yet. • The contract contains no information about dates of delivery or amounts of delivery. • The contract is the basis for the purchase requisition or an order

  6. Purchase Requisition • Request to the purchasing dept. to provide a material or a service in a certain amount at a certain date. • The item contains the amount and the date of the material to be delivered retr. the amount of the service to be supplied. • A BANF is an internal slip which does not have any use outside the company. A BANF does not initiate an order transaction! A BANF cannot be ordered!

  7. Order • Request of a purchase organisation to the distributor or a factory to provide a certain amount of materials retr. Services at a certain point in time. • The order can be entered directly or through implementation out of a BANF. • An order contains of items for which in each case a procurement type is defined. • The item contains the amount and the date of the materials to be delivered retr. the amount of the service to be supplied.

  8. Delivery Schedule • The delivery schedule is a master agreement with the distributor about a certain period of time and a certain validity period. • The delivery schedule is forwarded to the distributor one-time. • At the demand planning the system produces a delivery schedule disposition. • In the delivery schedule disposition the distributor gets to know which amount at what point in time he has to deliver. • At each change of date or amount a new delivery schedule disposition is generated and transferred to the distributor. • Unlike contracts the delivery schedule is available for order.

  9. Incoming Goods • Incoming goods with reference Incoming goods with reference are a planned goods movement. The reference for incoming goods can be connected to the following objects : • Order • Production order • Reservation • Etc. • Other incoming goodsAt other incoming goods there is no reference to a reference slip with the entry (order, production order or reservation).

  10. Accounting Control • The accounting control checks the purchase invoices for objective, price, calculative accuracy. With the accounting entry of the invoice the datas of the invoice are saved in the system. The system refreshes the saved datas of the invoice slips in the material management and in the accounting dept. • Within the material management the logistics-accounting control has the following duties : • to finalize the process of the material provision • to handle invoices which do not result of the field of the material management (e.g. services, expense reports, costs for trainings etc.) • to handle credit notes

  11. Inventory Management • Through the inventory management all goods movements are carried out and documented (Incoming goods, outgoing goods, transfers etc.). Furthermore the administration of all stocks and inventory is arranged in the inventory management . • The inventory will not only managed quantitatively but also by value. With every goods movement the system adjusts automatically: • Amount- and Value-adjustment for the inventory management • Allocation for the cost accounting • Impersonal accounts for the financial accounting through an automatic account assignment

  12. Inventory • The compulsary regulation has to be satisfied that each stock material has to be counted and inventoried at least once a year. • Basically the operation of an inventory is parted in three phasis : • Preparation of the inventoryCreate an inventory slip Disable materials for entryPrint and dispose the inventory slip • Inventory countingCount inventory Fill in the result of the counting in the print-out of the inventory slip • Inventory evaluationEnter the result of the counting in the system • Delete inventory differences

  13. Questions ???

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