Cataloguing formats

1. Cataloguing formats Objectives • Review ISBD • Introduce levels of cataloguing • Introduce cataloguing agencies and roles • Introduce MARC format for sharing information

2. CATALOGUE • List of materials in a collection with the items representing the entries arranged systematically • Surrogates which represent reference information for the complete items being described • Controlled by metainformation such as authority files, subject heading lists, classification codes and MARC tags

3. FRAMEWORK FOR DESCRIPTION • A general framework has been developed jointly by IFLA & JSCR of AACR &International MARC program resulting in: ISBD(M) 1974 Monographs; rev 1987; 2002 ISBD(CR) 2002 Continuing resources (formerly S: serials 1974 rev 1988) ISBD(G) 1977 Annotated text; rev 1992 ISBD(CM) 1977 Cartographic materials; rev 1987 ISBD(NBM) 1977 Non-book materials; rev 1987 ISBD(PM) 1980 Printed Music; rev 1991 ISBD(A) 1980 Antiquarian; rev 1991 ISBD(ER) 1997 Electronic Resources (formerly CF: computer files 1990)

4. More than description There is more to description than identifying data elements and separating them by punctuation delimiters. • Collocation • Authorship • Individuals • Corporates • Place and jurisdiction • Form headings • Filing • Main entry • References All have been issues since before IT; how many remain important with IT, now that there is software support?

5. CATALOGUING LEVELS • Component or Analytical • Information entity that is part of a larger work • Monographic • A self-contained information entity • Collection • At least 2 individually titled entities. The number of constituent parts is predetermined and finite. • Serial (continuing resource) • An entity issued in successive parts, intended to be continued indefinitely, usually having numerical or chronological designation.

6. Component definitions • Component part • A part of a publication (a chapter of a book, an article in a serial, a band on a sound recording etc.) that for purposes of bibliographic identification or access is dependent upon the identification of the publication in which it is contained. • Host item • The publication (book, serial, sound recording, etc.) in which a component part is contained. • Linking element • A formal element of description relating the description of the component part to the identification of the host item. • Multi-part component • A component part consisting of two or more sub-components (e.g. a multipart article in a serial). • Sub-component • Part of a multi-part component.

7. Elements of component description • Description of the component itself • Linking element • Host identification • Location in host

8. Description areas of component As per ISBD(G) except for publication/distribution • Title and statement of responsibility area • Edition area • Material (or type of publication) specific area • Publication, distribution, etc. area – (excluded because they are in the host item) • Physical description area • Series area • Note area • Standard number (or alternative) and terms of availability area

9. Component item Visiting [Sound recording] / [composed by Will Ackerman ; Will Ackerman, guitar ; Chuck Greenberg, lyricon ; Michael Manning, bass]. In: An evening with Windham Hill live. – [Stanford, Calif.] : Windham Hill Records, c1983. – Windham Hill Records: WH-01026. – Side 2, band 2.

10. CATALOGUING AGENCIES • National agencies such as LC, BL, NLA • Utilities OCLC RLG Libraries Australia (was Kinetica, was ABN) UNILINC (was CLANN now gone)

11. Libraries Australia • Australian MARC Record Service, 1974 • Australian Card Service; BIBDATA proposal 1976 • Development of consortia, Technilib, CLANN, CAVAL • Draft Proposal, National Library of Australia, 1981 • WLN implementation (Washington Library Network) • Australian Bibliographic Network, November 1981 • Kinetica (not World One) 1999 • Libraries Australia 2006

12. Cataloguing management • Departmental workflows • Precataloguing • Cataloguing • Postcataloguing • Cat.Maintenance • Interlibrary cooperation • Costs of copy cataloguing, hit rates • Standards vs control over own records • Governance vs management • Linked systems, OSI • Staffing

13. Cataloguing workflow • How order records are obtained or created • The impact of the Kinetica minimum level record • Obtaining copy records through Kinetica gateways services versus local arrangements • The best time to add holdings to Kinetica • Batch loading impacts on local system requirements • Batch loading impacts on the timeliness of the Kinetica database.

14. NATIONAL BIBLIOGRAPHIC DATABASE • 1100+ Australian libraries contributing • Proportions of collections (Choate survey, 1999) • Bibliographic file ~13,000,000+ Books ~10,000,000 Serials ~1,000,000 Sound recordings ~300,000 • Holdings ~40,000,000+ • Authority file ~1,500,000+ • CJK ~1,500,000 • Original Cataloguing ~ 2,000,000+

15. Libraries Australia includes • NBD (effectively the national bibliography and holdings) Included local cataloguing plus other sources: • LC 1968- • BNB, 1971- • NZNB 1982- • Singapore NB 1967- • Vietnam NB 1986-1995 • However now you can switch to other sources via Libraries Australia

16. Other union catalogues • SCIS: Schools Catalogue Information Service • ~850,000 bibliographic records for educational resources in school libraries. • extensive coverage of school learning resources. • ~8,500 schools have access. • Unilinc Webcat • CAVAL COOLCat • CSIRO

17. MARC • LCMARC, 1967 • MARC II, 1968 • AUSMARC, 1973 One of several national formats • UNIMARC • ISO2709 • Exchanging bibliographic information on magnetic tape • LC MARC rules!!! (MARC21) • http://lcweb.loc.gov/marc/marcdocz.html

18. Bibliographic Interchange format • Record label • Directory • Data

19. MARC record example

20. Bibliographic record division Area Tags Control information 0XX Main entry 1XX Titles, imprints, editions 2XX Physical description 3XX Series statements 4XX Notes 5XX Subject access 6XX Added entries 70X-5X Linking 76X-8X Series added entries 80X-40 Holdings, locations, alternates 841-88X Local use 9XX

21. MARC leader • 24 characters set aside for identification and control information such as total length of record

22. MARC Directory • Tag Length Relative position • 100 0035 00234

23. MARC control fields • Example for projected media 001 Record control number 002 Sub-record directory 008 Information codes (filed is defined to be 41 characters) Element Character position Date entered 0-5 Type of release date code 6 Date 1 7-10 Date 2 11-14 Place of production code 15-17 Intellectual level code 22 Type of producer code 28 Cataloguing source code 39

24. MARC data fields • 24514 #aThe vivisector / #cPatrick White^ • 300bb#a502 p. : #b ill. ; #c 20 cm.^

25. Post-MARC • MODS • LC’s Metadata Object Description Schema • XML-basis • to represent metadata for harvesting (OAI)

26. Transition • Music record (MARC) • Music record (MARCXML) • Music record (MODS)

27. Summary MARC • Heavily used by libraries since the 1960s • Shared cataloguing • Leads to national bibliographic databases • Many metadata elements • Not designed with Web in mind