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RDA Test “Train the Trainer”. Module 6: Identifying Families [Content as of Mar. 31, 2010]. Scope of “family”. Definition (RDA 8.1.2) = “two or more persons related by birth, marriage, adoption, civil union, or similar legal status, or who otherwise present themselves as a family”

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rda test train the trainer

RDA Test “Train the Trainer”

Module 6: Identifying Families

[Content as of Mar. 31, 2010]

scope of family
Scope of “family”
  • Definition (RDA 8.1.2) = “two or more persons related by birth, marriage, adoption, civil union, or similar legal status, or who otherwise present themselves as a family”
    • Doesn’t include those corporate bodies using “family” or similar word in their names
scope of family1
Scope of “family”
  • Now considered creators, contributors, etc.
    • Important for archives, museums, and special collections
    • May supplement RDA with specialist manuals (e.g., Describing archives : a content standard (DACS))
general guidelines rda 8 5
General guidelines (RDA 8.5)
  • Capitalization of name – see RDA appendix A.2
  • Numbers in name in found form
  • Accents in name as found; add if needed
  • Abbreviations in name – see RDA appendix B.2
language and script
Language and script
  • RDA 8.4
  • Name in the language and script in which it appears in the resource used for name
    • Alternative: a transliterated form as a substitute for or in addition to the found form
  • Other attributes in language and script prescribed in instructions
  • If no language or script prescribed, then in language/script preferred by the agency (0.11.2)
sources of information
Sources of information
  • Preferred name: priority order (RDA 10.2.2.2)
    • Preferred sources of information (RDA 2.2.2) in resources associated with the family
    • Other formal statements appearing in resources associated with the family
    • Other sources including reference sources
  • Other elements: generally, any source
terminology
Terminology
  • Name of the family = “word, character, or group of words and/or characters by which a family is known”
  • Preferred name
    • For current implementations = the form of name used when constructing the authorized access point
  • Variant name
    • For current implementations = the form of name used when constructing a variant access point
elements covered in this module
Elements covered in this module
  • Core
  • Core if …
  • MARC 21 changes included in the above
preferred name for the family
Preferred name for the family
  • RDA 10.2.2.2
  • Choose the form most commonly known:
    • Surname or equivalent
    • Royal house, dynasty, clan, etc.
  • MARC for access point: X00 3# $a
type of family
Type of family
  • RDA 10.3
  • Scope: categorization or generic descriptor for the type of family
    • Not a controlled vocabulary
    • Examples: “Family,” “Clan,” “Royal house,” “Dynasty”
marc for type of family
MARC for Type of family
  • Access point: added to the preferred name for the family
  • 376 field (authority format only): $a

100 3# $a Ingebretson (Family)

376 ## $a Family

date associated with the family
Date associated with the family
  • RDA 10.4
  • Scope = “a significant date associated with a family”
  • Examples:
    • 1802-1945
    • 202 B.C.–220 A.D.
    • 4th–9th centuries
marc for date family
MARC for Date … family
  • Access point: added in subfield $d
  • 046 field (authority format only): $s, $t

046 ## $s 1925 $t 1979

100 3# $a Pahlavi (Dynasty : $d 1925-1979)

376 ## $a Dynasty

identifier for the family
Identifier for the family
  • RDA 10.9
  • Scope = “a character string uniquely associated with a family, or with a surrogate for a family (e.g., an authority record), that serves to differentiate that family from other families”
  • Precede the identifier with indication of person or agency, etc., responsible for assigning the identifier
marc for identifier for a family
MARC for Identifier for a family
  • In access point in bibliographic records, record control number in MARC subfield $0 (Authority record control number)
  • In authority records:
    • a record control number in field 001, 010, etc.
    • other identifiers in field 024 with first indicator “7” (ensure that source of code has been added to MARC list cited in subfield $2)
core elements to distinguish
Core elements to distinguish
  • RDA 0.6.4: If elements are being recorded to distinguish the preferred name of one family from that of another, record the elements:
    • either as additions to the authorized access point representing the family [RDA Test],
    • asseparate elements, or
    • as both
place associated with the family
Place associated with the family
  • RDA 10.5
  • Scope = “place where a family resides or has resided or has some connection”
  • Core if needed to distinguish one family from another with the same name
  • In form as authorized access point (ch. 16)
marc for place family
MARC for Place … family
  • Access point: added in subfield $c
  • 370 field (authority format only): $c, $e, $f

046 ## $s 1529 $t 1739

100 3# $a Nayak (Dynasty : $d 1529–1739 :

$c Madurai, India)

370 ## $e Madurai, India

376 ## $a Dynasty

prominent member of the family
Prominent member of the family
  • RDA 10.6
  • Scope = “a well-known individual who is a member of a family”
  • Core if needed to distinguish one person from another with the same name
  • In form of authorized access point (ch. 9)
marc for prominent family
MARC for Prominent … family
  • Access point: added in subfield $g
  • 376 field (authority format only): $b

100 3# $a Medici (Royal house : $g Medici,

Lorenzo de’, 1449-1492)

376 ## $a Royal house $b Medici, Lorenzo de’,

1449-1942

current authority record practice now in rda
Current authority record practice now in RDA
  • Status of identification (RDA 8.10)
    • MARC 008/33
  • Undifferentiated name indicator (RDA 8.11)
    • MARC 008/32
  • Source consulted (RDA 8.12)
    • MARC 670
  • Cataloguer’s note (RDA 8.13)
    • MARC 667
marc coding changes for rda authority records
MARC coding changes for RDA authority records
  • 008/10: value “z” (Other)
  • 040 $a ___ $b ___ $c ___ $e rda
marc authority 670 field
MARC Authority 670 field
  • Agency decision for repeating in 670 field any element already recorded in a separate MARC field
    • Many of new MARC fields include “source” subfields
more information on authority format new fields
More information on authority format new fields
  • LC Network Development and MARC Standards Office site:
  • Training document #5 for LC’s proposed practice for the RDA Test

http://www.loc.gov/marc/authority/ecadhome.html

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