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RDA Test “Train the Trainer”. Module 6: Identifying Families [Content as of Mar. 31, 2010]. Scope of “family”. Definition (RDA 8.1.2) = “two or more persons related by birth, marriage, adoption, civil union, or similar legal status, or who otherwise present themselves as a family”

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RDA Test “Train the Trainer”

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Rda test train the trainer

RDA Test “Train the Trainer”

Module 6: Identifying Families

[Content as of Mar. 31, 2010]


Scope of family

Scope of “family”

  • Definition (RDA 8.1.2) = “two or more persons related by birth, marriage, adoption, civil union, or similar legal status, or who otherwise present themselves as a family”

    • Doesn’t include those corporate bodies using “family” or similar word in their names


Scope of family1

Scope of “family”

  • Now considered creators, contributors, etc.

    • Important for archives, museums, and special collections

    • May supplement RDA with specialist manuals (e.g., Describing archives : a content standard (DACS))


General guidelines rda 8 5

General guidelines (RDA 8.5)

  • Capitalization of name – see RDA appendix A.2

  • Numbers in name in found form

  • Accents in name as found; add if needed

  • Abbreviations in name – see RDA appendix B.2


Language and script

Language and script

  • RDA 8.4

  • Name in the language and script in which it appears in the resource used for name

    • Alternative: a transliterated form as a substitute for or in addition to the found form

  • Other attributes in language and script prescribed in instructions

  • If no language or script prescribed, then in language/script preferred by the agency (0.11.2)


Sources of information

Sources of information

  • Preferred name: priority order (RDA 10.2.2.2)

    • Preferred sources of information (RDA 2.2.2) in resources associated with the family

    • Other formal statements appearing in resources associated with the family

    • Other sources including reference sources

  • Other elements: generally, any source


Terminology

Terminology

  • Name of the family = “word, character, or group of words and/or characters by which a family is known”

  • Preferred name

    • For current implementations = the form of name used when constructing the authorized access point

  • Variant name

    • For current implementations = the form of name used when constructing a variant access point


Elements covered in this module

Elements covered in this module

  • Core

  • Core if …

  • MARC 21 changes included in the above


Preferred name for the family

Preferred name for the family

  • RDA 10.2.2.2

  • Choose the form most commonly known:

    • Surname or equivalent

    • Royal house, dynasty, clan, etc.

  • MARC for access point: X00 3# $a


Type of family

Type of family

  • RDA 10.3

  • Scope: categorization or generic descriptor for the type of family

    • Not a controlled vocabulary

    • Examples: “Family,” “Clan,” “Royal house,” “Dynasty”


Marc for type of family

MARC for Type of family

  • Access point: added to the preferred name for the family

  • 376 field (authority format only): $a

100 3# $a Ingebretson (Family)

376 ## $a Family


Date associated with the family

Date associated with the family

  • RDA 10.4

  • Scope = “a significant date associated with a family”

  • Examples:

    • 1802-1945

    • 202 B.C.–220 A.D.

    • 4th–9th centuries


Marc for date family

MARC for Date … family

  • Access point: added in subfield $d

  • 046 field (authority format only): $s, $t

046 ## $s 1925 $t 1979

100 3# $a Pahlavi (Dynasty : $d 1925-1979)

376 ## $a Dynasty


Identifier for the family

Identifier for the family

  • RDA 10.9

  • Scope = “a character string uniquely associated with a family, or with a surrogate for a family (e.g., an authority record), that serves to differentiate that family from other families”

  • Precede the identifier with indication of person or agency, etc., responsible for assigning the identifier


Marc for identifier for a family

MARC for Identifier for a family

  • In access point in bibliographic records, record control number in MARC subfield $0 (Authority record control number)

  • In authority records:

    • a record control number in field 001, 010, etc.

    • other identifiers in field 024 with first indicator “7” (ensure that source of code has been added to MARC list cited in subfield $2)


Core elements to distinguish

Core elements to distinguish

  • RDA 0.6.4: If elements are being recorded to distinguish the preferred name of one family from that of another, record the elements:

    • either as additions to the authorized access point representing the family [RDA Test],

    • asseparate elements, or

    • as both


Place associated with the family

Place associated with the family

  • RDA 10.5

  • Scope = “place where a family resides or has resided or has some connection”

  • Core if needed to distinguish one family from another with the same name

  • In form as authorized access point (ch. 16)


Marc for place family

MARC for Place … family

  • Access point: added in subfield $c

  • 370 field (authority format only): $c, $e, $f

046 ## $s 1529 $t 1739

100 3# $a Nayak (Dynasty : $d 1529–1739 :

$c Madurai, India)

370 ## $e Madurai, India

376 ## $a Dynasty


Prominent member of the family

Prominent member of the family

  • RDA 10.6

  • Scope = “a well-known individual who is a member of a family”

  • Core if needed to distinguish one person from another with the same name

  • In form of authorized access point (ch. 9)


Marc for prominent family

MARC for Prominent … family

  • Access point: added in subfield $g

  • 376 field (authority format only): $b

100 3# $a Medici (Royal house : $g Medici,

Lorenzo de’, 1449-1492)

376 ## $a Royal house $b Medici, Lorenzo de’,

1449-1942


Current authority record practice now in rda

Current authority record practice now in RDA

  • Status of identification (RDA 8.10)

    • MARC 008/33

  • Undifferentiated name indicator (RDA 8.11)

    • MARC 008/32

  • Source consulted (RDA 8.12)

    • MARC 670

  • Cataloguer’s note (RDA 8.13)

    • MARC 667


Marc coding changes for rda authority records

MARC coding changes for RDA authority records

  • 008/10: value “z” (Other)

  • 040 $a ___ $b ___ $c ___ $e rda


Marc authority 670 field

MARC Authority 670 field

  • Agency decision for repeating in 670 field any element already recorded in a separate MARC field

    • Many of new MARC fields include “source” subfields


More information on authority format new fields

More information on authority format new fields

  • LC Network Development and MARC Standards Office site:

  • Training document #5 for LC’s proposed practice for the RDA Test

http://www.loc.gov/marc/authority/ecadhome.html


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