Race to the top procurement
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Race to the Top - Procurement. Douglas Richins, C.P.M. January 14, 2010 Washington D.C. . Effect of Different State Procurement Rules on Consortium Design and Management. Legal Authority to Participate Executive support Sponsorship Early Involvement by Procurement Professionals

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Race to the Top - Procurement

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Race to the Top - Procurement

Douglas Richins, C.P.M.

January 14, 2010

Washington D.C.


Effect of Different State Procurement Rules on Consortium Design and Management

  • Legal Authority to Participate

    • Executive support

      • Sponsorship

      • Early Involvement by Procurement Professionals

    • Understanding of the advantages of cooperative contracting

      • Combining and Leveraged Buying Power

      • Standardization of Requirements

      • Reduction of Administrative Expenses

      • Rapid Deployment (as opposed to separate state procurements)


Effect of Different State Procurement Rules on Consortium Design and Management

  • Composition of the Consortium

    • Memorandum of Agreement

  • Who will be the “Lead Entity”

    • Experience with consortium procurement?

    • Procurement Rules

      • Adequate

        • Federal compliance

      • Flexible

        • Appropriate Procurement Method


Effect of Different State Procurement Rules on Consortium Design and Management

  • Composition of Sourcing Team

    • Lead State Administrator

    • Cross Section of Participating States

    • Procurement Experts

    • Subject Matter Experts

  • Role and Life Span of Sourcing Team

    • Development

    • RFP Issuance and Evaluation

    • Implementation

    • Contract Administration


Involving Potential Assessment Vendors

  • Request for Information Process

  • Industry Meetings Prior to Proposal Drafting

  • Pre-Proposal Conferences


Competitive vs. Sole Source Selection

  • Competitive Advantages

    • Fair and Equitable Vendor Treatment

    • Competition Invites Innovation

    • Efficiencies and Economies of Scale

  • Flexible Procurement Process

    • Best Value Selection

    • Potential for Best and Final Offers

    • Contract Change Management


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