50 Tech Tips for Tough Economic Times

1. 50 Tech Tips forTough Economic Times Equal Justice Conference May 15, 2009

2. Panelists • Glenn Rawdon - Program Counsel for Technology, Legal Services Corporation • Rachel Medina - Training Coordinator, LSNTAP • Matthew Burnett - Project Coordinator, Immigration Advocates Network/PBN • David Bonebrake - Project Coordinator, LSNTAP

3. Multiple Servers in One BoxVMware, the Virtual Server!

4. Individual Configurations

5. Virtual Window to Control Server

6. Test Desktop Systems for Compatibility

7. Four Processors, No Waiting

8. Portable AppsOperating System on a Stick

9. A Wealth of Free Applications • Open Office Portable – Word processing, spreadsheet, database, presentation and more • Mozilla Firefox Portable – All your favorites, all the time • Cool Player and VLC media players • Sumatra PDF Portable • Sodoku Portable!

10. Office Live Online Workspaces

11. Access to Documents from anywhere

12. Easy to Share for Collaborations and Comments

13. Acrobat.com

14. Buzzword – Write and collaborate on documents anywhere, anytime • ConnectNow – Meet live over the Web and share your screen with anyone (2 others) • CreatePDF – Convert up to five files to Adobe PDF online • Share – Send files to others for easy access while you maintain control • MyFiles – Store your files online for easy access from anywhere (5 GB)

15. Create and Share PDF

19. PDF Portfolios • Available in Adobe Acrobat 9 • Integrate multiple file formats into a single PDF file • Supports PDF, Emails, word processing, spreadsheets, CAD drawing, presentations, video and more • Can open and edit any file independently of other files • Easier to use than Zip files

20. Unlock the Power of Acrobat Reader(from Adobe Acrobat Pro)

21. Google Voice (formerly Grand Central)

22. One Number for Life

23. Many Other Free Features • Voice Mail • Hear online • Have transcribed to text, then view online • Call Screening • Record outgoing calls • SMS • Free outbound calls in US

24. Fasting Growing Segment of the Computer Market - Netbooks • Based on the Intel Atom processor 1.6 GHz • Screen size 8.9” to 10” • SSD or HD • Windows XP or Linux • Weigh 2 – 3 lbs. • Battery life 2 hours (3 cell) to 7 hours (6 cell) • Every accessory but DVD/CD drive • The best part – below $400!

25. Save MoneyFree/Low Cost Project Management Tools & Collaborative Workspaces

26. Low Cost Project Management Tool

27. Project Management – Zoho Projects • Price Comparison available • http://projects.zoho.com/html/price-comparison-calculator.html

28. Free Project Management Tool

29. Project Management - Collanos • Tour: http://www.collanos.com/en/products/workplace/tour • Download here: http://www.collanos.com/en/downloads

30. Save TimeWork More Efficiently With Existing Tools

31. PowerPoint Shortcuts • Last year……remember “b” for blackout? • Well how ‘bout these great shortcuts…..

32. PowerPoint 2003 ONLY (sorry 2007) • Create a summary or agenda slide with a few clicks! 1 2 3

33. Word – Shortcuts “You Should Know By Now” & Diacritic Marks

34. Keyboard Short-cuts: The Standard Short-cuts “You should know by now”

35. Keyboard Short-cuts: Diacritic Marks

36. Word - Set up Custom Categories for Tables of Authorities • Do cases, courts, and page numbers haunt you in your dreams? No fear categorizing cases in a Table of Authorities is easier than you think!

37. Setting Up Categories • Insert>Reference> Index and Tables> Mark Citation> Category, OR Alt+Shift+I>Category • The first seven categories are pre-defined. Scroll down until you find an unused option (8, 9, 10, etc.) Replace the # with your own custom category.

38. Outlook – Quickly View Your Agenda for Multiple Random Dates • Ctrl + “click”

39. Outlook – Calculate “Tickler” Dates • Use special instructions in “Start Time” to calculate important dates!

40. Outlook – Syntax for Calculating “Tickler” Dates

41. Excel – Calculate Days Between Dates (NETWORKDAYS fx)

42. Excel – How NETWORKDAYS works… • # of Business Days (or “court” days) =NETWORKDAYS(B17,B18,A3:A14) B17  First Day B18  Last Day A3:A14  refers to the range of dates included in the list of holidays

43. Excel – paste special/transpose • Flip your data! Make your rows columns and your columns rows! • Highlight and Copy the spreadsheet • Select Paste Special • Check “Transpose” • Click OK

44. Excel - Shortcuts

45. Excel - Shortcuts • Ctrl+A gives you the formula wizard!

46. Data/Subtotal Creates Quick Subtotals and a Grand Total!

47. Data/Subtotal Creates Quick Subtotals and a Grand Total! • Collapse to view just the totals

48. Cool Google Stuff…(from PC Mag) • Sky • Search nearby • Use business name/ category in directions search • Public transit directions • My Maps • Check gas prices • Check traffic: • Street view • Editing Google Maps • Weather in Google Earth • Weather • Movies • Area codes • Package tracking • Flight status • Measurement conversions • Currency conversions • Calculator • Definitions • Q&A

49. One for fun!......Track This • http://www.usetrackthis.com/ • Get the whereabouts of shipments sent to you anywhere!

50. drop.io