Getting a little behind
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Getting A Little Behind?. ILP Database Late Data Entry Discussion. Analyzing data informs policy and practice decisions, with the ultimate goal of improving outcomes for the families you serve . But data itself is a tool, not a solution. . To get any benefit from it,

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Getting A Little Behind?

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Getting A Little Behind?

ILP Database Late Data Entry Discussion


Analyzing data

informs policy and practice decisions,

with the ultimate goal

of

improving outcomes

for

the families you serve.


But data itself is a tool, not a solution.


To get any benefit from it,

you need to know what information

is in your database,

how to use it and

be assured is it timely and accurate. 


ILP Data is a live real-time data set.

For federal and state reporting purposes we take a snapshot of the data –

freezing a copy of the live data.

This frozen snapshot tells

your story from year to year.


Frozen state level data promotes:

  • changes in policy

  • regulations

  • funding 

    Timely and accurate data is critical to show true trends from year to year. 

    A frozen data set misses data points

    and missed data

    will not be represented on any annual reports. 


Examples


While we can be proud of the small discrepancies, these differences translate to

extra data cleaning for you

and

non-compliant status with a corrective action plan when in reality you are doing better than the data indicates. 


Also,

your database reports are not

as accurate as

they could be.


Data Entry Exercise

Data entered in January 2013

examined to see how long after the event occurred

it was entered.

Definition of late data used for this exercise:

any data entered >30 days after the occurrence.

(ie: PT evaluation completed 11/15/12 was entered into the database on 1/5/13)


FY14 grant agreements will require attention to data on a monthly basis.

Send suggestions for additional items on the cleaning and/or `other reports

and

feedback as to how

monthly data cleaning will affect your data entry system.

We are available for TA support.


Questions


Public Reporting

Alaska EI/ILP must report annually

to the public the performance

of each early intervention service (EIS) program

located in the State on the targets in its

Part C – SPP


Public Reporting Example: How quickly will children get into services? Indicator 7: 45-Day TimelineTarget 100%


Public Reporting Example by Grantee: How quickly will children get into services? Indicator 7: 45-Day TimelineTarget 100%


Public Reporting Link

http://dhss.alaska.gov/ocs/Pages/infantlearning/reports/publicreporting/default.aspx


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