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January 2011

rhonda
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January 2011

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    1. January 2011 1

    2. January 2011 2

    3. Login to WebAdvisor January 2011 3

    4. Click on the LOG IN tab and enter your User ID and Password January 2011 4

    5. Select WebAdvisor for Faculty January 2011 5

    6. Select Grading from the Faculty Information Menu January 2011 6

    7. Click on Continue to Grading January 2011 7

    8. Select the term to grade from the drop-down menu January 2011 8

    9. Select the term you wish to grade January 2011 9

    10. From your list of classes, select one class at a time to grade January 2011 10

    11. Selected grade roster brings up list of students to be graded. Review grading instructions. SUBMIT when all grades were entered. January 2011 11

    12. GRADING INSTRUCTIONS SAMPLES Note Grade-Type for each student: Enter a grade of “P” or “NP” when grade-type is Pass/No Pass Enter a grade of “AU” when grade-type is Audit Enter an expire date when assigning an Incomplete “I*” grade in the format: MM/DD/YY Do not leave blank grades, assign “FW” when student cease attendance without dropping the class When entering grades on grade rosters with large enrollments, submit entry every 5 minutes. After submitting, return to Grading the same roster until completed. Submitted Grades are posted on WebAdvisor every evening . January 2011 12

    13. January 2011 13

    14. After submitting, you may print the confirmation page. January 2011 14

    15. This confirmation e-mail will be sent to you when the grades you submitted are posted on Web Advisor January 2011 15

    16. Error Message Samples from Invalid Grades WebAdvisor will not accept submissions containing invalid grades or blank expire dates on I* grades. It will note errors on top of the grading page in red letters, identifying whose records on the roster need correcting. Invalid grades must be removed and errors corrected to successfully SUBMIT the grading entries on your grade roster. January 2011 16

    17. How to change a grade after it was submitted Grades submitted on Web Advisor GRADING may be changed and re-submitted before 11pm on the day it was submitted. Submissions are posted at 11pm nightly. Once posted, grades may be changed only by submitting your request on SUBMIT GRADE CHANGE REQUEST option under your Faculty Information menu on WebAdvisor. On SUBMIT GRADE CHANGE REQUEST tool in WebAdvisor: select the term for the grade change from drop-down menu from the list of classes you taught, select to VIEW the class to grade select the student whose grade you wish to change on the roster enter a grade in the “New Grade” field then select “Clerical Error” for: REASON FOR GRADE CHANGE option. A text box will be provided where you must enter a short explanation for the grade change other than an Incomplete. When done, SUBMIT THIS REQUEST. January 2011 17

    18. Grading FAQ’s When will my students see their grades on Web Advisor? Your students may view their grades on Web Advisor after it is posted on the web the following day after your submission. Why do I receive an email after I submit my grades? Web Advisor will send you an e-mail to notify you that your submissions were received, or changes to your grades were posted. If you did not submit grades or changes and you receive an email, please notify the Registrar’s Office immediately. What if a student’s name is missing from my grade roster? That student was not officially enrolled in your class and was also missing on your previous class rosters. Confirm your students’ enrollment in your class early and often on WebAdvisor. January 2011 18

    19. Grading FAQ’s What should I know about grades of F, FW, A+ and W? When should an “F” be assigned vs. an “FW” “F” grades are based solely upon academic performance and “FW” are assigned to students who cease attendance without officially dropping the class anytime prior to the end of the term Can a grade of A+ be submitted? This is not a valid grade. It will prevent the grading page from successfully submitting and will prompt an error message Can a grade of “W” be assigned to students who stop attending? A “W” grade is assigned only by the registration process when a student officially drops a class through Web Advisor or at the Registrar’s Office. Entering a “W” will prevent the grading page from successfully submitting and will prompt an error message Assign “FW” when students unofficially withdraw by ceasing attendance without dropping the class Can a grade be left blank if I don’t have a grade for a student? Do not leave a grade field blank – assign an “FW” January 2011 19

    20. Grading FAQ’s Who should I contact if I have more questions? January 2011 20 May I submit printed grade rosters? Printed grade rosters are no longer accepted. Chapman University’s policy require instructors of record submit grades on Web Advisor. How do I get technical help with Web Advisor? Contact the helpdesk at (714) 997-6600. Visit the Helpdesk website for their service hours. Who do I contact if I have questions on grading? E-mail webadvisor@chapman.edu or E-mail registrar@chapman.edu If I forget my Web Advisor user name and password? Contact the Service desk at (714) 997-6600. If you choose to E-mail webadvisor@chapman.edu, passwords will not be e-mailed to users, but sent through regular mail.

    21. Log Out of WebAdvisor when you have completed submitting grades on all your classes January 2011 21

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