East Midlands HAUC Street Works Training for Administrators

1. East Midlands HAUCStreet Works Training forAdministrators

2. Street Works Training for Administrators Course Content • Street Works Legislation • Co-ordination • National Street Gazetteer • Streets Subject to Special Controls • Section 58 • Notice Classification • Works Categories • Notice Requirements

3. Purpose of the Traffic Management Act 2004 Government Vision A central part of the Government’s strategy to tackle congestion • Appointment of Traffic Managers (within Local Authorities) • Network Management Duty places requirement on Highway Authorities to manage their networks effectively • Providing for better co-ordination and control of street works • Making Authorities’ powers over moving traffic and parking enforcement more effective

4. Street Works Legislation Traffic Management Act 2004 • New Roads and Street Works Act (NRSWA) still continues • Traffic Management Act (TMA) amends, replaces and adds to existing requirements under NRSWA • The focus is on administration and co-ordination of works – no change to how works are physically carried out on site • This legislation covers the whole life cycle of works – from planning to completion

5. Areas of Impact • Increased importance of co-ordination • Increased powers for Highway Authority (directions & restrictions) • Changes to noticing regime • Changes to Section 74 • Introduction of Fixed Penalty Notice scheme • Introduction of Permit scheme

6. Co-ordinating Works NRSWA Section 59 Requires Street Authorities to use their best endeavours to co-ordinate the execution of works • In the interests of safety • To minimise inconvenience to persons using the street • To protect the structure of the street and the integrity of apparatus in it

7. Co-ordinating Works NRSWA Section 60 Requires utilities to use their best endeavours to co-operate with the street authority, and one another, in the co-ordination of the execution of works. Co-ordination enables differences between works promoters competing for space or time in the street, to be resolved in a positive and constructive way. Street works reduce the width of the street available to traffic, pedestrians and other users. The level of disruption caused by restricting movements will depend on the type of works and how busy the street is.

8. Co-ordination Process

9. Co-ordination Process Effective co-ordination is essential to minimise traffic disruption whilst allowing promoters the necessary time and space to complete the works. Works Promoters should recognise that the statutory notice periods are the minimum and wherever possible, longer advance notice should be given. If changes are needed, the earlier the Street Authority informs the Works Promoter, the easier it will be for the Works Promoter to comply.

10. National Street Gazetteer (NSG) • Every Street Authority produces a gazetteer listing the streets in their area • It is held centrally by the NSG custodian – Intelligent Addressing – on their website • All Works Promoters have access to this website and can obtain their copy • Each individual street has it’s own reference number – a USRN (Unique Street Reference Number) • Additional information known as ASD (Additional Street Data) is attached to the street. ASD can include; • Reinstatement Category • Traffic Sensitivity • Special Engineering Difficulty

11. National Street Gazetteer (NSG) • The Street Authority is responsible for streets which are publicly maintainable and prospectively maintainable. • Works on private streets have to be notified to the street works register (via the Street Authority), although they are not responsible for that street • Publicly maintainable streets will generally be on the NSG • Prospectively maintainable streets will usually be for development sites and may not be on the NSG. • Contact the relevant Street Authority for guidance on NSG information, identification of correct USRN and for permission and guidance to raise a Provisional Street. • See www.emhauc.org.uk for contact details of Street Authority representative

12. Streets Subject to Special Controls Categories of Street • Protected Streets • Streets with Special Engineering Difficulties • Traffic Sensitive Streets Reasons why special controls are imposed When planning works you need to consider not onlythe nature and duration of the works but alsothe effect on residents and local communities and the importance of minimising delay and inconvenience to road users andthe need to protect structures and apparatus in the street.

13. Streets Subject to Special Controls Traffic Sensitive Streets Works Promoters should not work in the carriageway of traffic sensitive streets at sensitive times unless there is no alternative. Depending on circumstances Traffic Sensitivity can apply to: • Carriageway, footway or pedestrian area only • A part or all of the street • Certain times of the day • Certain days of the week • Certain days of the year

14. Streets Subject to Special Controls Streets with Special Engineering Difficulties (SED) Example of a bridge If SED applies, you must ensure the SA, or relevant authority is contacted at planning stage, before notices are submitted.

15. Streets Subject to Special Controls Streets with Special Engineering Difficulties (SED) Example of a retaining wall If SED applies, you must ensure the SA, or relevant authority is contacted at planning stage, before notices are submitted.

16. Streets Subject to Special Controls Streets with Special Engineering Difficulties (SED) Example of an embankment If SED applies, you must ensure the SA, or relevant authority is contacted at planning stage, before notices are submitted.

17. Streets Subject to Special Controls Streets with Special Engineering Difficulties (SED) Example of a culvert If SED applies, you must ensure the SA, or relevant authority is contacted at planning stage, before notices are submitted.

18. Section 58 Restrictions Why Impose Restrictions? Residents and road users see roads being dug up within months of resurfacing or see roads being dug up repeatedly by different Works Promoters and conclude that there is no apparent co-ordination of works. To prevent this happening, a Street Authority can limit further works in a Street (or in a length of street) after substantial road or street works by imposing a Section 58

19. Section 58 Restrictions What are Substantial Road Works? Substantial Road Works extend at least 30 metres continuously and: • Reduce the width of a footpath, footway, bridleway or cycle track by more than two-thirds, or • Prohibit the use of the carriageway by vehicles, or • Reduce the width of the carriageway by more than one-third

20. Section 58 Restrictions • Creating a Restriction Publish on Website Copy to other Parties SA gives notice 3 months before work planned Utilities have 20 days to respond with works planned in restriction Put on Street Works Register When the substantial roadworks are completed, the Street Authority gives a notice to the parties concerned stating that the works have been finished and the restriction is in force.

21. Section 58 Restrictions

22. Directions Directions – Section 56, Section 56A & Section 66 • SA can direct on date and timing of works (56) – before or during works – (If directed to work at night it is the Street Authority’s responsibility to reach agreement with Environmental Health Officers) • Section 56A is the Power to give directions as to placing of apparatus • SA can direct us not to place new apparatus in a street • Section 66 “Avoidance of unnecessary delay or obstruction” 24 hour response • Right of appeal

23. Notice Classifications Why Notice? The notice system performs at least seven functions; 1. It is a vital component of the co-ordination process 2. It enables emergency notices, which can prompt the emergency procedures of other organisations 3. It triggers the inspection regime 4. It forms the basis of records for reinstatement guarantee purposes 5. It records who has worked at a particular location 6. It facilitates charging regimes 7. It is an essential element of the Street Authority’s responsibility for keeping a register. The term “notification” includes notices, notifications, registrations or reinstatement, directions, responses, and cancellations

24. Which works require a notice? If the works involve one or more of the following… • Involve the breaking up or resurfacing of any street • Involve opening the carriageway or cycleway of TS streets at TS times • Require any form of temporary traffic control as defined in the Red Book • Reduce the lanes available on a carriageway of 3 or more lanes • Require a temporary traffic regulation order or notice, or the suspension of pedestrian facilities • Require a reduction in the width of the existing carriageway of a TS street at a TS time

25. Works Categories & Durations

26. Works Categories & Durations How do we decide what Notice to send? The type of notice you send depends on the Category of Works.

27. Works Category Selection Is work required to prevent or end a dangerous situation (including dangerous defects/reinstatement)? Immediate Emergency Works YES NO Is work to prevent/end an unplanned interruption to supply or to avoid substantial loss or reconnect a supply? YES Immediate Urgent Works NO Are the works in the annual programme or need a TTRO* or have a planned duration of 11 days or more? YES Major Works NO YES Do the works have a planned duration of 3 days of less? Minor Works NO Standard Works *Temporary Traffic Regulation Order

28. General Notice Rules • Must be electronic noticing system which conforms to the Technical Specification for EToN (Electronic Transfer of Notices) • Description must be clear and in plain English with no industry jargon • Durations are calculated in working days or calendar months • All notices should identify start and end dates so that the duration can be calculated • The notice period starts when the recipient receives the notice, not when it is sent • A notice shall contain only one street • A notice shall contain proposed Traffic Management details NOTE: Notices appear on Street Authority’s websites for public information

29. Notice Requirements

30. Notice Requirements

31. Notice Requirements Section 74

32. Notice Requirements Section 74

33. Other Possible Notices

34. Other Possible Notices

35. Notice Requirements Early starts The early start reference process may be implemented by some Street Authorities. You will have to phone the Street Authority to obtain an agreement reference to gain permission for the early start before issuing the notice. This number should then be included in the appropriate field for Agreements within the EToN system.

36. Notice Requirements

37. Notice Requirements

38. What if it goes wrong? • Legal requirement to notice our works accurately • Fixed Penalty Notices £80/£120 per failure • Section 74 charges

39. Summary • Street Works Legislation • Co-ordination • National Street Gazetteer • Streets Subject to Special Controls • Section 58 • Notice Classification • Works Categories • Notice Requirements