RECONSTITUTION OPERATIONS

1. RECONSTITUTION OPERATIONS

2. AGENDA • DEFINE RECONSTITUTION • IDENTIFY THE IMPORTANCE OF RECONSTITUTION • REFERENCES • REQUIREMENTS

3. WHAT IS RECONSTITUTION?

4. BOOK DEFINITION • Reconstitution is the process by which surviving and/or replacement agency personnel resume normal agency operations from the original or replacement primary operating facility. Reconstitution embodies the ability of an agency to recover from an event that disrupts normal operations and consolidates the necessary resources so that the agency can resume its operations as a fully functional entity of the Federal Government. In some cases, extensive coordination may be necessary to procure a new operating facility, if an agency suffers the complete loss of a facility or in the event that collateral damage from a disaster renders a facility structure unsafe for reoccupation. • FEMA FCD 1, 2012

5. KEY PLAYERS IN RECONSTITUTION • OPM • GSA • NARA • LOCAL POLICE/FPS • THE AGENCY MANAGEMENT

6. INTERNAL PILLARS OF THE PROCESS • LEADERSHIP • STAFF • COMMUNICATIONS • FACILITIES

7. The ORGANIZATIONAL JUGGLE • Entropy – Things in nature move from order to disorder in various ways • It gets worse in periods of increased activity like disasters • Plans help mitigate that trend • Planners must draw up plans that optimally sync all of those pillars so they complement each other and not create obstructions.

8. AGENCY RECONSTITUTION RESPONSIBILITIES • Develop space allocation/facility requirements. • Coordinate action with GSA. • Form a reconstitution team. • Develop a time-phased plan. • Develop procedures for restructuring and bring the whole staff back on line. • Ensure the new building is safe structurally and every other way.

9. WHAT IS RECONSTITUTION PLANNING • The process of transition from COOP status to normal operations. • Coordination of options for reconstitution, regardless of the level of disruption. • Outlining of procedures necessary for a smooth transition from the relocation site. Back to normal operations

10. IMPLEMENTING THE RECONSTITUTION PLAN • How do you transition from COOP status back to normal operations. • What are you going back to? * The way it was? * A new normal? • How are you going to move the whole operation, all personnel, all equipment back to a normal operational site? • Should the plan have: * Timeline? * benchmarks? * other control measures?

12. REQUIREMENTS of the PLAN • Assess the status of all parts of the organization • Make a plan to close the continuity facility processes and return operations back to normal • Back to the original location • Or back to a different location • Devise processes and procedures for conducting that transition back to normal • Verify all parts of operational capability to include systems, communications, equipment, records, infrastructure, and other necessary things

13. REQUIREMENTS CONTINUED • Devise a communications plan to inform all necessary parties • Verify status of all vital records. Make plans to restore records if necessary • Organizations must name a reconstitution manager, and a devolution manager. • Fill out a SF-2050 and send it to GSA

14. GSA REQUIREMENTS • SF 2050 as per FEMA FCD 1, 2012 • Be able to articulate your requirements • Get not because you ask not • How many can recite off the top of your head how much sq. foot you use, number of desks, copiers? • BE FLEXIBLE!

15. What is a SF 2050? • Checklist asking you what your agency needs. It lists things like: • Points of contact • Department information • Official agency name and bureau code • Personnel count • Special needs for those personnel, billeting, loading dock, • Cafeteria, etc… • Space Needs • Special Space needs like conference rooms • Storage • Briefing rooms • Furniture needs • Communication needs • Misc. • Parking • Power needs, • Security needs

16. CONCLUSION • SUMMARY • PLANING MAKES IT EASIER • THE EMERGENCY ISN’T THE BEST TIME TO LEARN THE DEFINION OF RECONSTITUTION.