Mentoring Workshop

1. Mentoring Workshop 17th May 2011 IGEM House

2. Workshop Purpose To prepare attendees for their role as an approved Institution mentor in which they will provide support to candidates who are seeking professional registration with the Engineering Council

3. Desired Outcomes • Attendees will • Understand the Institution mentoring process • Understand the roles of Mentor and Mentee • Understand the key stages of a mentoring relationship • Be able to advise Mentees on relevant UKSPEC matters • Be confident to take on the role of Mentor

4. Workshop Programme

5. Introductions • Including: • Past experience of the mentoring process • What you would like from the workshop

7. In Greek mythology, Mentor was a friend of Odysseus and tutor of his son Telemachus

8. A Mentor A Wise Counsellor (Oxford English dictionary) A trusted friend, counsellor or teacher, usually a more experienced person (Wikipedia) Mentoring ‘Offline help by one person to another in making significant transitions in knowledge, work or thinking’ (Megginson & Clutterbuck) Independent support and encouragement to potential Engineering Council Registrants

9. Mentors will be approved by the Institution Approved Mentors will have been assessed as competent to advise on UKSPEC requirements and procedures Mentors offered to candidates following the Technical Report Option will be familiar with the technical discipline of the report subject matter Take up by the candidate is voluntary Mentoring Policy IGEM will make available mentors to all candidates who are seeking professional registration with EC(UK) through the Institution, in accordance with the following principles:

10. Taking further qualifications, in whole or in part, as specified by the institution to which they are applying Completing appropriate work-based or experiential learning Writing a technical report, based on their experience, and demonstrating their knowledge and understanding of engineering principles C Eng/I Eng Alternatives to Exemplifying Qualifications

11. UKSPEC exemplifying qualifications? No Yes Technical report or other option? Sufficient relevant experience? Yes Professional Review Process ECUK registered member Mentoring Receive initial membership enquiry Mentoring Mentoring Mentoring Mentoring

12. UKSPEC exemplifying qualifications? No Yes Technical report or other option? Sufficient relevant experience? Yes Professional Review Process ECUK registered member Mentoring Receive initial membership enquiry Mentoring Mentoring Mentoring Mentoring

14. UKSPEC and Competence

15. Education and Training Demonstrable Competence Evidence Knowledge and understanding Assessment =

16. Education and Training Demonstrable Competence Evidence Knowledge and understanding Assessment Qualifications or Awards TR PRI = Professional Registration Professional Development PRR

17. Chartered Engineer – exemplifying qualifications • An accredited Bachelors degree with honours in engineering or technology plus either an Institution approved Masters degree or appropriate further learning to Masters level • or an accredited MEng • Qualification accredited by the Engineering Council at the time it was taken.

18. Incorporated Engineer – exemplifying qualifications • An accredited Bachelors or honours degree in engineering or technology • An HNC or HND or Foundation degree, plus appropriate further learning to degree level • An NVQ4 or SVQ4 which has been approved for the purpose by a licensed engineering institution • Qualification accredited by the Engineering Council at the time it was taken.

19. Engineering Technician – Route A exemplifying qualifications • An Advanced/Modern Apprenticeship or other work based learning programme approved by a licensed professional engineering institution; • An EdExcel Level 3 BTEC Certificate or Diploma in Engineering or in Construction and the Built Environment; • A qualification, approved by a licensed professional engineering institution, in engineering or construction set at level 3 (or above) in the Qualifications and Credit Framework or at level 6 (or above) in the Scottish Credit and Qualifications Framework; • An equivalent qualification approved by a licensed professional engineering institution.

20. Engineering Technician – Route B Involves an in-depth appraisal of the knowledge and experience acquired by experienced practising technicians. Administered by the Institution

21. C Eng/I Eng Alternatives to Exemplifying Qualifications Applicants who do not have the exemplifying qualifications to demonstrate the required knowledge and understanding may do so in other ways, but must clearly demonstrate they have achieved the same level of knowledge and understanding as those with the qualification These ways include:

22. Taking further qualifications, in whole or in part, as specified by the institution to which they are applying Completing appropriate work-based or experiential learning Writing a technical report, based on their experience, and demonstrating their knowledge and understanding of engineering principles C Eng/I Eng Alternatives to Exemplifying Qualifications (cont)

23. Taking further qualifications, in whole or in part, as specified by the institution to which they are applying Completing appropriate work-based or experiential learning Writing a technical report, based on their experience, and demonstrating their knowledge and understanding of engineering principles C Eng/I Eng Alternatives to Exemplifying Qualifications (cont)

24. Technical Reports • Subject matter must be agreed by the Institution • Synopsis of 500 words • A report of between 2000 and 10,000 words specified by the Institution based on perceived academic shortfall • Report assessed and if appropriate followed by interview • When successful, candidate then proceeds with professional review report and interview

25. Professional Registration Requirements • Meet Competence & Commitment Criteria • Submit Professional Review Report • Undertake Professional Review Interview The Institution does not normally require the latter 2 for Eng Tech Route A registration

28. Education and Training Demonstrable Competence Evidence Knowledge and understanding Assessment Qualifications or Awards TR PRI = Professional Registration Professional Development PRR

29. Break

30. Mentoring and the role of the Mentor and Mentee

31. Follow a life cycle: rapport building setting direction making progress winding down Mentoring Relationships

32. Communication Organisation Location Flexibility Manage Expectations Feedback The Role of the Mentor

33. Test Fearless Change management Know your limits What makes a successful mentor? Benefits/What’s in it for me? The Role of the Mentor

34. Communication Organisation Flexibility ‘Be here now’ Realism Deliver The Role of the Mentee

35. Feedback Fearless Network Share success The Role of the Mentee

36. Lunch Break

39. Prepare an “Action Plan” and stick to it. Encourage attendance of Institution Meetings/Papers, particularly graduates. Encourage applications to apply for realistic vocational promotions. Ensure that the application satisfies the level of membership being applied for, if in doubt ask. READ THE PAPERWORK sent with the application forms, it is very prescriptive. The Mentoring Journey

41. Ensure that you proof read all applications before submission – authors often get “snow blind”. Ensure that Artistic Licence is kept to a minimum – we work in a relatively tight business. Undertake “Mock” interview with Mentee and ensure that all the mandatory areas are covered. Ideally a competence based style. Give accurate feedback. Ensure a prompt or timely response to a referred application. A Few Helpful Hints

43. Common Areas that are often overlooked by mentors; Commercial Acumen – generally Depth of Engineering knowledge required for Chartered Membership, particularly via the Technical Report route. Applying creativity. Team/Section Management. Environmental Practice/Knowledge required. The role of the Institution. Useful checks ...

45. Experience of a Mentee • Good things • Suggestions

46. Experience of a Mentee • Good things • Encouragement • Knowledge of the process • Honesty • Understanding • On the end of the phone • Flexible • Review in a timely manner • Accurate feedback whether +ve or –ve

47. Experience of a Mentee • Suggestions • More encouragement and communication from HQ • Advertise benefits • Don’t just aim at the younger audience • Not everyone is on a training programme

48. Experience of a Mentee • A Mentee needs a Mentor who has: • experience • knowledge • enthusiasm • time

49. Workshop Review

50. Workshop Purpose To prepare attendees for their role as an approved Institution mentor in which they will provide support to candidates who are seeking professional registration with EC(UK)