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IT Management at NSF. George O. Strawn NSF CIO. Outline. GAO Study of Agency IT Management GAO Recommendations to NSF BAH Draft Recommendations to NSF. Statutory Framework for IT Mgmt.

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IT Management at NSF

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It management at nsf

IT Management at NSF

George O. Strawn




  • GAO Study of Agency IT Management

  • GAO Recommendations to NSF

  • BAH Draft Recommendations to NSF

Statutory framework for it mgmt

Statutory Framework for IT Mgmt

  • Paperwork Reduction Act of 1995Clinger-Cohen Act of 1996E-Government Act of 2002FISMA Act of 2002Exec Order 13011, Fed ITExec Order 13103, Software Piracy

  • GAO identified 30 IT management practices and reviewed 26 agencies for compliance

Gao study of agency it management

GAO Study of Agency IT Management

  • The title says it all: “Government-wide Strategic Planning, Performance Measurement (SP&PM), and Investment Management (IM) Can Be Further Improved”

    • 46% of SP&PM practices are in place, 41% are partially in place, and 7% are not in place

    • 44% of IM practices are in place, 37% are partially in place, and 17% are not in place

Sp pm recommendations to nsf

SP&PM Recommendations to NSF

  • Document IT strategic mgmt processes

  • Include IT security requirements in annual performance plan

  • Implement a process for assigning roles and responsibilities for achieving IT goals

  • Develop performance measures for controls to prevent software piracy

  • Develop mechanism for benchmarking IT management processes

Im recommendations to nsf

IM Recommendations to NSF

  • Develop an IT management investment guide (IT IM vs other plans and processes; IT capital planning and invest control)

  • Implement a structured IT selection process

  • Involve the “IT investment management board” in controlling and evaluating IT investments

  • Define and document the elements of post-implementation reviews

It management strategy

IT Management Strategy

IT Vision

Technology Forecast

IT Governance Frmwrk

Long Term Imple. Plan

Sustained Operations Plan

IT Vision & Strategy

IT Mgmt Structures

Annotated LT plan


Business Cases


Data Quality Assurance

EA Version 2.0

Enterprise Arch.


Detailed Imple. Plan


Disaster Recovery*


Corp. Dir.



* Already established

Source: Business Analysis Technical Proposal & Statement of Work

It governance framework

IT Governance Framework

Mgmt. Structures


Enterprise Arch.



IT Capital Planning

Baseline (As is)

Performance Meas.

Working groups

Investment Management

Target (To Be)


NSF Personnel

Business Cases

Implementation Plan


Investment Calendar

Standards Mgmt.

Change Control

IT Risk Management






Shaded components are addressed in the DRAFT NSF TT Governance Framework v0.51 1/16/04.doc. Non-shaded areas will be addressed in the final document v1.0 3/31/04

Source: Business Analysis Technical Proposal & Statement of Work

The cio advisory committee cioac could become an it management board as envisioned by gao

The CIO Advisory Committee (CIOAC) could become an IT Management Board as envisioned by GAO








Possible cioac sub teams and functions

Possible CIOAC sub-teams and functions

  • Capital Planning Investment Control

    • coordinate IT capital investments made by NSF

  • Enterprise Architecture

    • updating and maintaining EA

    • managing the adoption, modification and retirement of standards in : Technology, Data, Network and Security

    • address new projects, updates to existing systems and retirement of legacy systems

  • Performance & Risk management

    • helps to control risks for major IT investments through and Identify Assess, Prioritize & Maintain procedure

NB: The CIOAC, if expanded as described here, would probably take the place of the SASB

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