Site Waste Management Plans

1. Site Waste Management Plans Mick Lynn Envirowise Adviser

2. The Objectives • Present the background to Site Waste Management Plans (SWMPs) • Context with regulations • What comprises an SWMP • Work through the development and implementation of a SWMP • Group workshop exercise • Developing an action plan • General discussion on good practice • Envirowise support for construction

3. Envirowise Aims: • To help businesses in the UK increase resource efficiency, • To help reduce waste to landfill and the impact of the Landfill Tax Escalator on business, • To help businesses to reduce the production of waste.

4. Eliminate Reduce Re-use Recover Recycle Energy Compost Dispose Treat & dispose Waste Hierarchy Highest Priority Lowest Priority

5. Envirowise Delivery • Helpline & website – 0800 585794 www.envirowise.gov.uk • Site visits • Events • Publications and tools • Sector focussed campaigns • Generic and sectoral marketing and media • Regional focus – RDAs in England & DAs • All free to business end users

6. Why Site Waste Management Plans? • Biggest consumer of material resources: 420 million tonnes/year • Produces about 150 Mta waste: • ca90 Mta construction and demolition waste • ca2m Mta production and packaging waste • ca59 Mta quarry waste • 10% wastage rates - unused building materials • 26% of waste is packaging • Void space is 40% of skips

7. Why is there so much waste? • Table Discussions • Use answer sheet • Elect a spokesperson to feedback • You have 10 minutes and 5 minutes each for feedback.

8. Legislation Impact on sustainability Impact on programme and budget Competitiveness Effect on Health and Safety Shortage of landfill and hazardous waste capacity It’s basic good management Why is waste important?

9. Why Site Waste Management Plans? • DTI introduced SWMPs as a voluntary code of practice in 2004. • Companies are already seeing significant savings from better waste management. • Helps compliance with other legal requirements, e.g. duty of care. • Will help to win customers. Green credentials sell. • BUT … from April 6th 2008 to become mandatory.

10. True cost of waste • 8 cu yd skip • Skip hire £85 • Labour to fill skip £163 • Cost of materials put in skip £1095 • TOTAL TRUE COST £1343 • (Source: AMEC)

11. TYPICAL SCENE

12. Waste Disposal Costs & Taxes Design Driven Waste Wasted Raw & Consumable Materials True Cost of Waste Poor Quality/Damaged Raw Materials Poor Work & Rework Energy, Water & Labour Costs & Taxes Time Managing Materials, Rework & Waste True cost of Waste

13. The Proposed Regulations

14. Main requirement The law will require construction companies engaged on projects involving construction, alteration, conversion, fitting out, commissioning, renovation, repair, upkeep, redecoration maintenance, cleaning, de-commissioning, demolition or dismantling, site clearance, exploration and investigation, on-site assembly, disassembly, including electrical, gas, water, sewage, compressed air, hydraulic, telecommunication, computer or similar services. with a value greater than £250,000 to write a detailed plan regarding the nature of their wastes and the way that they will be disposed of before work begins. 

15. Main requirement • Any person who intends to carry out a construction project on one site with an estimated project value (materials and labour) greater than £250,000 must produce a site waste management plan before work begins. • Covers the process from construction design and planning through to completion of the construction work. • He must plan, design, manage and monitor the construction phase in a way which ensures that, so far as is reasonably practicable, it is carried out without consigning as waste any materials that could otherwise be re-used, recycled or recovered on-site or off-site.

16. SWMPs and Construction Process Planning Design out waste Demolition Protocol Recycled content Refurbishment Contracts Contractors Materials Newbuild Refurbishment

17. Before work begins • For all projects over £250,000 • the identity of: • the person who drafted the Plan; • the person in charge of the project; and • the contractor used (if there is more than one contractor, the principal contractor).

18. Before work begins • A description of the works proposed including: • the location of the site; and • the estimated value of the project; • a description of the waste type that will be produced in the course of the project; • an estimate of the volume of each different waste produced; • the waste management action proposed for each waste type ie reuse, recycling, recovery or disposal; and • a declaration that the person in charge of the project and the principal contractor will take all reasonable steps to ensure that waste management controls eg the duty of care, will be observed.

19. Once work begins >£250k • The person in charge or the contractor would need to record: • the identity of the waste management contractor removing the waste; • the types of waste removed; and • the site that the contractor is taking the waste to.

20. After completion >£250k Within one month of the work being completed he must add to the plan— • confirmation that the site waste management plan has been monitored on a regular basis to ensure that work is progressing according to the plan and that the plan was updated in accordance with this regulation; and • a description of any lessons learnt from any differences in circumstances between the first draft of the site waste management plan and actual performance.

21. When work begins >£500k The person in charge or the contractor would need to record: • When any waste is removed from the construction site— • the identity of the waste management contractor removing the waste; • a copy of, or reference to, the waste carrier registration of the carrier; and a copy of, or reference to, the waste transfer note.

22. When work begins >£500k • As often as necessary to ensure that the plan accurately reflects the progress of the project, and in any event not less than every six months, he must— • assess the plan; • record the types and quantities of waste produced;

23. When work begins >£500k • Record the types and quantities of waste that have been— • re-used on-site, • re-used off-site; • recycled for use on-site; • recycled for use off-site; • sent to recycling facility; • sent to waste management licence exempt site; or • sent to landfill site for disposal; and • Produce a further plan, if it is necessary to do so, making changes necessary to reflect the progress of the project.

24. After work >£500k • Within one month of the work being completed he must add to the plan— • confirmation that the site waste management plan has been monitored on a regular basis to ensure that work is progressing according to the plan and that the plan was updated in accordance with this regulation; • a description of any lessons learnt from any differences in circumstances between the first draft of the site waste management plan and actual performance.

25. After work >£500k • A comparison of the estimated quantities of each waste type against the actual quantities of each waste type; • Where relevant, drawing on any lessons learnt, an action plan to address these for the next project; and • An estimate of the cost savings that have been achieved by completing and implementing a SWMP

26. Responsibilities • In cases where the client and the principal contractor are different people or organisations, the draft regulations are proposing to make them equally responsible for compliance with the regulations. • The definitions of client and principal contractor are based on Construction, Design and Management Regulations (CDM) 1994.

27. Responsibilities • It will be the responsibility of the principal contractor to delegate individual responsibilities for waste management tasks to contractors/sub-contractors within the terms of their contract. • The person who drafts and implements a SWMP will be ultimately responsible for ensuring compliance with its content. • The Plan should clearly attribute responsibility for any actions concerning waste to a specific contractor or subcontractor.

28. Monitoring and regulation • Proposal that powers will be awarded to both local authorities and the Environment Agency to check SWMPs and, where necessary, to take enforcement action. • The Environment Agency, in common with its role in targeting waste crime, will be able to investigate more serious cases of waste offences. • These might initially have been identified by the local authority.

29. Offences • Fail to make or keep a SWMP (or one which fails to meet the minimum criteria) and comply with the requirements of Schedule 1 • Fail to produce a SWMP upon request by an authorised officer of the Environment Agency or local authority. • Make a false statement in a SWMP • Fail to assist an authorised officer of the Environment Agency or local authority in requesting supporting evidence or documentation • Fail to comply with, or implement the terms of a SWMP • Forge a SWMP

30. Penalties • It is proposed that persons guilty of any offence under the regulations are liable: • on summary conviction, to a fine not exceeding the statutory maximum (currently £5,000) or to imprisonment for three months, or to both; or • on conviction on indictment, to imprisonment for two years or to a fine, or both.

31. Penalties • It is further proposed that the option of a Fixed Penalty Notice is available for the offence of failing to produce a SWMP if requested to do so by an enforcing officer at the time of a site visit. • Proposing the amount of the Fixed Penalty Notice is set at £300, in line with similar offences in the duty of care and waste carrier regimes.

32. How To Do a Site Waste management Plan

33. What does the Code of Practice comprise? • Guidance document • Checklist - broken down into stages of a project • Site data form

34. The checklist • Useful ‘aide memoir’ for developing and • implementing a SWMP • ‘Questions to consider’ based on project stages: • – Policy • – Procurement • – Project Planning • – Site Operations • Provides clear audit trail and record for actions

36. Site data form • Record the types and quantities of waste arising and their management • Use to record and monitor performance and targets • Record waste movements, helping with Duty of Care requirements

38. The 9 Steps Approach

39. Step 1 • Identify who is responsible for producing the SWMP • Make sure they know they are responsible! • Ensure responsibility for delivery at all stages • Site champion? • Identify types and quantities of waste likely to arise • Identify when they are likely to be produced • Refer to the Demolition Protocol Step 2

40. Step 3 • Identify waste management options • Consider the waste hierarchy • On- and off-site options • re-used on-site, • re-used off-site; • recycled for use on-site; • recycled for use off-site; • sent to recycling facility; • sent to waste management licence exempt site; or • sent to landfill site for disposal.

41. Step 4 • Identify waste management sites and contractors • Appropriate contractual requirements • Include compliance with all legal responsibilities such as Duty of Care • Carry out any appropriate training • In-house and sub-contract staff • Ensure that everyone knows the requirements of your SWMP and what is expected of them Step 5

42. Step 6 • Plan for efficient materials and waste handling • Early planning essential • Set indicative targets • Measure - quantities and types • Record • Compare with your SWMP and targets • Share information with the workforce Step 7

43. Step 8 • Monitor implementation • Consider whether you need to update your Plan • Note lessons to consider during Step 9 • Review how the SWMP worked • Identify learning points for future projects • Share the learning with all appropriate colleagues Step 9

44. Case Study

45. Supplier Process 1 Process 2 Process 3 Customer Process Flowsheet Major Input Wastes OtherInputs £ Wastes OtherInputs £ Value Added Wastes OtherInputs £ £ Product Total value of product

46. Process 1 Process 2 Process 3

48. Breakout Session • Prepare a SWMP for £490k factory extension • Use analysis sheet 1 for waste types • Make assumptions where necessary • Make appropriate decisions based on those assumptions • Use analysis sheet 2 to decide re-use, recycling, recovery or landfill • Elect a spokesperson to feedback • You have 50 minutes and 5 minutes each for feedback.

49. Feedback Preparing a Site Waste Management Plan

50. Action Planning