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NT/SCOPA QUARTERLY MEETING INTEGRATED FINANCIAL MANAGEMENT SYSTEMS (IFMS) Bobby Maake National Treasury 23 rd May 2007. Objectives Of The IFMS Project To consolidate and replace aging financial systems with modern integrated financial management systems solutions

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Objectives Of The IFMS Project

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Objectives of the ifms project

NT/SCOPA QUARTERLY MEETINGINTEGRATED FINANCIAL MANAGEMENT SYSTEMS (IFMS)Bobby MaakeNational Treasury23rd May 2007


Objectives of the ifms project

Objectives Of The IFMS Project

  • To consolidate and replace aging financial systems with modern integrated financial management systems solutions

  • To develop systems solutions for the enablement of the implementation of the PFMA and new HR requirements

  • To refocus SITA towards its legislative mandate of Primary Systems Integrator (PSI)


Objectives of the ifms project

IFMS Project Recommendations

  • The following areas to be developed in-house through SITA

    • Payroll Management

    • General Ledger and Financial Management

    • Supply Chain Management - Asset Management, Store Management, Maintenance Management etc

    • Business Intelligence Solutions – Management Reporting

  • The following areas to be bought as COTS

    • Procurement – e-tendering etc

    • Human Resource Management


Ifms summary proposal

IFMS SUMMARY PROPOSAL

SUPPLY CHAIN MANAGEMENT

OTHER

SCM

MODULES

HUMAN RESOURCE

MANAGEMENT

(Buy COTS)

STORE

MANAGEMENT

ASSET

MANAGEMENT

PROCUREMENT

(Buy COTS)

PAYROLL

(Develop)

(Develop)

GENERAL LEDGER/

FINANCIAL MANAGEMENT

(Develop)

BUSINESS INTELLIGENCE/

MIS

(Develop)

OTHER DEPARTMENTAL

CORE SYSTEMS

(Not part of IFMS)


Objectives of the ifms project

IFMS Project Implementation Strategy

  • Phase I covered the development of User Requirements and the Business Case for this project (Completed in March 2004)

  • Phase II of the project to focus on preparing SITA for its PSI role (18–24 months) – Panel of expert advisor will be commissioned to asses SITA’s capability as PSI

  • Phase III will entail the development and procurement of the various systems components and their phased deployment (5-7 years)


Objectives of the ifms project

Cabinet Resolution of 14 Sept 2005

  • Phase II & III of IFMS Project were approved as proposed

  • Current systems to continue to be managed by their owner departments (DoD, SAPS, NW, Gaauteng, Limpopo etc)

  • Phase III will entail the development and procurement of the various systems components and their phased deployment (5-7 years)


Objectives of the ifms project

Progress To Date

  • Procurement Of the Integrated Development (IDE) toolset is about to be finalised (programming and system development tools)

  • Procurement Module tender is being evaluated.

  • HR Module tender has just been issued – closing date is end July 2007

  • Systems Architecture and Specifications will be finalised in August 2007


Objectives of the ifms project

Challenges

  • Access to appropriate IT skills by SITA

  • Access to appropriate functional skills by user departments

  • Alignment of policy implementation with rollout of system solutions

  • Alignment of departmental core systems with IFMS Architecture


Objectives of the ifms project

Interim Arrangements

  • A stakeholder management structure has been developed and coordinated through a Steering Committee (TCF/Budget Council, GITOC and Domain Specialists)

  • Auditor-General has been appraised with the IFMS process to allow for alignment on reporting requirements by departments

  • Capacity on current infrastructure has been significantly (44%) upgraded to cater for increased transaction volumes

  • Essential enhancements have been effected to cater for A-G reporting requirements and salary adjustments

  • Procurement of COTS solutions reprioritised to be acquired during Phase II

  • Change Management for Domain Specialists Technical Team has commenced. Change Management for operational users will commence in October 2007.


T hank y ou d ankie s iyabonga r e y a l eboga

THANK YOUDANKIESIYABONGARE YA LEBOGA


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