1 / 30

Programme Procedures and Information

Information Society Technologies (IST). Programme Procedures and Information. DG Information Society European Commission. Procedures and Documentation Principles. A flexible and integrated IST programme yearly updated WP, regular Calls cross-programme actions, clusters, co-ordination

redford
Download Presentation

Programme Procedures and Information

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Information Society Technologies (IST) Programme Procedures and Information DG Information Society European Commission

  2. Procedures and Documentation Principles • A flexible and integrated IST programme • yearly updated WP, regular Calls • cross-programme actions, clusters, co-ordination • Common procedures in FP5 when appropriate • Application Rules, Evaluation manual • FP5-wide electronic submission • Simplification of information for proposers • Internal harmonisation across FP5 programmes(where possible)

  3. Life of a Project Contract Ex Ante Ex Post Proposal Evaluation Selection Negotiation Adv. payment Int. payment Finalpayment Review Review Final Review Audit Signature of the Contract

  4. Content of Information Package Call Text OJ Guide for Proposers - Part 1 - General - Part 2.X - Action type specific Workprogramme 2001 • Evaluation Manual • - General FP 5 • - IST specific Annex IST Guidelines for Evaluators

  5. Sixth IST Call • Open date: January 27, 2001 • Deadlines: fixed call April 25, 2001 at 5 p.m. (Brussels time) continuous call February 28, 2002 at 5 p.m. (idem) • Evaluation starts: Mid May • Results in June/July • Budget: 450 million euro Fixed deadlineContinuous Call KA1: 3 RTD ALs and 2 AM 1 FET Open domain KA2: 8 RTD ALs +3 AM 9 Support activities KA3: 6 RTD Als + 5 AM KA4: 6 RTD Als + 4 AM 6 CPA’s, 2 FET Proactive, 1 RN

  6. How to make a proposal - the steps 1: • Check that your idea is covered by the WORKPROGRAMME • Identify the ACTION LINE which covers your idea • Check in the ROADMAP in the Workprogramme when the action line is open for call for proposals • Check in the Action line description which TYPE OF ACTION is called for. • Check in the CALL TEXT that the action line and type of action are actually called for, and the DEADLINE • Contact Commission Contact Person for action line to check that your idea really is in the scope of the call • Identify consortium Partners using CORDIS or IDEAL-IST • Check that the consortium is eligible for the type of action (Guide for Proposers, PART 1, Section III)

  7. Pre-proposal Check Service Offered in this Call uniquely • for action lines in Key Action III • IST-2001-3.1.2, IST-2001-3.1.3, IST-2001-3.2.1, IST-2001-3.2.2, IST-2001-3.3.2, IST-2001-3.5.1 (RTD) • IST-2001-3.5.2 (take-ups) • IST-2001-3.1.2, IST-2001-3.1.3, IST-2001-3.2.2, IST-2001-3.5.3 (support measures) • for FET proactive initiative on Nanotechnology Information Devises • IST-2001-6.2.1 • Deadline for submission 1 March 2001 • Feedback “asap” and no later than 12 March 2001

  8. How to make a proposal - the steps 2: • Identify the relevant PART 2 of the Guide for Proposers for the type of action you submit for • Follow the instructions for PART B & C for the proposals in PART 2 • Use IST GUIDELINES FOR EVALUATORS to check your proposal against the Evaluation Criteria • Download PROTOOL from CORDIS • Fill in the Proposal submission forms (PART A of Your Proposal) from Protool • Pack the three parts A, B and C together and SUBMIT the proposal either Electronically or on Paper (See Guide for Proposers, PART 2 or Protool for instructions)

  9. IST Guide for Proposers * NOTE: New version January 2001! Guide for Proposers has two parts: Part 1: Common sections • I. FP5 - general presentation - FP5 common • II. IST programme presentation - IST Programme specific • III. Rules of participation - FP5 common

  10. IST Guide for Proposers: PART 2: Six call specific versions (yes 6!)

  11. RTD Proposal: Submission Forms Three parts: • A. Administrative, budgetary information • (Forms A0-A4) • B. Scientific/technical content • relates to 1st block evaluation criteria • Anonymous. • C. EU added value, contribution to community policies, dissemination, exploitation and management • relates to the 2 to 5th evaluation block • Non anonymous Notes: (1) Accompanying Measures & Concerted Actions follow this model, but Part B is NOT anonymous (2) FET 0pen is 2-step submission

  12. IST Guidelines for Evaluators Gives evaluation and post-evaluation procedure for evaluators’ information • Appendix 1 – Bursaries • Appendix 2 - Evaluation forms • Appendix 3 - Procedures for handling Grant Applications • Appendix 4 - Panel Report • Appendix 5 - Policy Issues • Appendix 6 - Glossary

  13. Who can participate • Normally (RTD): - at least 2 EU partners - or 1 EU + 1 Associated State • Under normal funding conditions/obligations • EU (+JRC) - From associated country • Self financing - conform with Community interests • Non-associated European and Mediterranean partner countries • Countries with S&T agreement • International organisations • Self financing - conform with Community interest& substantial added value for programme • other countries • Accompanying Measures and most Take-UP: • 1 Contractor (EU or Associated State) possible

  14. Associated States • EFTA-EEA: Iceland, Liechtenstein, Norway • EU candidate member states: Bulgaria, Cyprus, Czech Rep, Estonia, Hungary, Latvia Lithuania, Poland, Romania, Slovakia, Slovenia = Newly Associated States (NAS) Malta (treated like fully associated) Turkey (other European or Mediterranean) • Others: Israel - fully associated Switzerland - under ratification process

  15. Extension of existing IST contracts with NAS partners • Action line IST-2001-VIII.1.6 “Enabling RTD co-operation with Newly Associated States” • For any kind of running IST project • Implementation by amending the existing project contract • Continuous submission up to 28 February, 2002 • See more details in Appendix 5 of the Guideline for proposers - Part 2A

  16. Submission • Preparation of Part A of proposals by coordinator using PROTOOL software tool available on CORDIS • Electronic communication of administrative and financial data between partners possible • THEN Full Proposal (parts A, B and C) • Submittedelectronically(digital certificate) OR • Submitted byprint outon paper. • Paper forms from guides allowed, but not recommended(difficult to use OCR) • Original signatures not required at the proposal stage - signed copies will be accepted Ensure that Your proposal is RECEIVED BEFORE the deadline!

  17. Life of a Project Contract Ex Ante Ex Post Proposal Evaluation Selection Negotiation Adv. payment Int. payment Finalpayment Review Review Final Review Audit Signature of the Contract

  18. Evaluation Steps Panel Proposal receipt and registration Eligibility and compliance: C1 Individual assessment: E1, E2 With Evaluators Consensus meeting:C2, E3, E4 ESRs, Panel Reports Evaluation Report Implementation Plan Panel meeting: Ranked list, Panel Report, (ESR)

  19. Cost Reimbursement Contract for RTD Projects • MAIN NOVELTIES (compared to FP4) • Principal and assistant contractors • Tasks of the co-ordinator reinforced • Split of scientific co-ordination and financial/administrative co-ordination possible in exceptional cases • Introduction of penalties • Percentage of Community funding specified in a table • Periodic reports and cost statements cover the same period • Applicable law - law of competent authorising officer(i.e. Belgian or Luxembourg law) • Deadline for amendment requests

  20. Full cost, actual overhead(funded at 50 %) 1 Full cost, flat overhead rate(funded at 50 %). Under this model overheads are fixed at 80 % of the labour cost claimed. 2 Additional costs(funded at 100 %). This model is limited to those organisations whose accounting system is based on disbursals and not on costs (universities, governmental organisations, etc.) 3 Models of Funding - RTD • 3 funding models are available :

  21. Eligible Cost categories - RTD/AM • Personnel, • Durable equipment, • Consumables, • Travel and Subsistence, • Computing, • Subcontracting, • IPR protection, • Other specific costs, • Overheads, • Coordination costs

  22. Life of a Project Contract Ex Ante Ex Post Proposal Evaluation Selection Negotiation Adv. payment Int. payment Finalpayment Review Review Final Review Audit Signature of the Contract

  23. Contract Negotiation • Guidelines for Contract Preparation for Co-ordinators of IST projects • Project Management Workpackage. • Assessment and Evaluation Workpackage • Dissemination and Implementation Workpackage (for RTD) • Contract preparation forms (CPFs) • “Electra” -software tool for filling in the CPFs • Legal and Financial Viability Checks • Excerpt of Chamber of Commerce • Annex II of the CPFs • Balance sheet and profit and loss account • Contract signature by mandates

  24. Legal and Financial Viability • Check on legal existence and financial viability of contractors will be done by EC before contract signature • Takes all other participations in FP into account • Results may lead to reduction of participation or exclusion • If reasonable, proper solutions with partners to be found case by case

  25. Life of a Project Contract Ex Ante Ex Post Proposal Evaluation Selection Negotiation Adv. payment Int. payment Finalpayment Review Review Final Review Audit Signature of the Contract

  26. Pilot of Audit Certificate • All research, demonstration and combined research and demonstration contracts in the 6th, 7th and 8th calls • Will be required when the contractor has: • Costs of more than € 250,000 for the first 12 month period of the project; • Total project costs exceeding € 250,000 for the final consolidated cost statement • To be issued by an independent professional auditor qualified to carry out statutory audits of accounting documents

  27. Pilot of Audit Certificate • Cost of an audit certificate eligible cost • the CEC contribution limited to € 4.000 per audit certificate • Maximum two audit certificates per contractor • Retention ceiling (= an amount retained for the final payment) will be increased from 15 % to 20 % of the maximum funding • Faster payments!

  28. Life of a Project Contract Ex Ante Ex Post Proposal Evaluation Selection Negotiation Adv. payment Int. payment Finalpayment Review Review Final Review Audit Signature of the Contract

  29. Some administrative points • Review meetings • Articles 27 and 28 of Annex II and Annex III point 2 of the Contract • Technological audit possible up to one year after expiry of the CEC contract; • Financial audits -- Up to five years after the expiry • Final review costs after the expiry of the contract not eligible costs!! • Contractual Reports • Periodic Progress Reports (PPR) and Cost Statements (CS) • Technology Implementation Plan (TIP) • Final Report + Public Final Report • Annex III: Obligation to attend “Concertation days” • Contract Amendments • time limit for requests

  30. Important details - keep up to date ! http://www.cordis.lu/ist/ IST helpdesk Fax : +32 2 296 83 88 E-Mail : ist@cec.be - Official Journal (call text) - Workprogramme - Guide for Proposers - Evaluation manual

More Related