New policy and tool for e-mail and protected information.. The Office of Enterprise Technology has instituted a new policy for transmitting protected information through e-mail.OET now provides a tool for encrypting e-mail. However, the e-mail must be initiated by state staff.. DHS will use encryp
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1. An introduction to the State’s E-mail Encryption Service State of Minnesota
Office of Enterprise Technology
Department of Human Services
2. New policy and tool for e-mail and protected information. The Office of Enterprise Technology has instituted a new policy for transmitting protected information through e-mail.
OET now provides a tool for encrypting e-mail. However, the e-mail must be initiated by state staff.
3. DHS will use encryption State policy now forbids protected information to be sent outbound by the state without encryption.
The state solution requires encryption be initiated by state staff. County workers desiring to send protected information to state recipients should first request a secure e-mail trail.
4. Counties should use the State’s Encryption Solution Under HIPAA and the Business Agreement that DHS has with county agencies, any protected information transmitted to DHS must be secured.
While many counties also provide encryption capabilities, DHS requires its staff to use the DHS solution for receiving protected information.
5. County user experience
When the state initiates a secure or encrypted e-mail thread, the county user will see the following:
16. Beginning the Secure e-mail thread… If someone from outside DHS wants to send secured or encrypted information to DHS…
The sender must request that the intended DHS staff recipient initiate the e-mail thread.
Once a secured e-mail has been received, the sender outside DHS can include or attach protected information and it will be secure.
18. OR The DHS Systems Management Center
[email protected] 651.431.3000