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Take the Virtual Leap: A Method for Meetings. Dewoun Hayes, MAEd, CAP IL Division Leadership Conference August 6, 2011. Why Virtual Meetings?. Flexible & convenient Save on room rental fees and catering Weather is NOT a factor Go Green initiative Increase attendance. Virtual Agenda.

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take the virtual leap a method for meetings

Take the Virtual Leap: A Method for Meetings

Dewoun Hayes, MAEd, CAP

IL Division Leadership Conference

August 6, 2011

why virtual meetings
Why Virtual Meetings?
  • Flexible & convenient
  • Save on room rental fees and catering
  • Weather is NOT a factor
  • Go Green initiative
  • Increase attendance
virtual agenda
Virtual Agenda
  • Definitions
  • Tools
  • Preparation
  • Services w/Demos
  • Best Practices
types of virtual meetings
Types of Virtual Meetings
  • Web Conference/Web Meeting
  • Webinar
  • Webcast
web conference web meeting
Web Conference/Web Meeting
  • Enhanced telephone call with video
  • Interactive, informative experience
  • Under 20 people
  • Option for several presenters
webinar
Webinar
  • Web-based seminar
  • Educational experience
  • Participants view a presentation
  • Options for interaction
webcast
Webcast
  • Live or recorded video/broadcast
  • No or limited interaction
  • Used for announcements or teaching
  • Designed for larger audiences
slide9

Slide shows

  • Document sharing
  • Live streaming video
  • VoIP – Voice over IP
  • Raised hands and emoticons
white black board
White/Black Board

This feature is used just like a chalk board except it is virtual.

Participants have the capability to ‘write’ on the slide.

other useful tools
Other Useful Tools
  • Screen sharing
  • Desktop sharing
  • Application sharing
  • Recording feature
how will you make the leap
How will you make the leap?
  • Identify needs
  • Is there a download required?
  • How many attendees?
  • Webcam option or requirement?
  • Video?
preparation
Preparation
  • Determine audience engagement techniques
  • Send meeting info prior to meeting
  • Identify a facilitator or moderator
  • Create post-meeting evaluation
free services
FREE Services
  • Freeconferencecalling.com
  • Freeconferencing.com
  • Anymeeting.com
  • Skype

FREE! FREE! FREE!

know the conference call service commands
Know the conference call service commands
  • Mute/Unmute
  • Notifications
  • Recording
designate a facilitator
Designate a Facilitator
  • Steers the meeting
  • Monitors online activity
  • Introduces the presenter
  • Acknowledges attendees
  • Ends the meeting
conduct a post meeting evaluation
Conduct a Post Meeting Evaluation
  • Survey the effectiveness of the meeting/presenter
  • Create in survey monkey—FREE!
  • Attendees complete when exiting the meeting
treat online meetings as in person meetings
Treat Online Meetings as In-Person Meetings
  • Dress appropriately for video conferencing
  • Be respectful
  • Acknowledge whose speaking
  • Mute yourself or others when necessary
make presentation materials available
Make PresentationMaterials Available
  • Send to all attendees afterwards
    • Agenda
    • Presentation
    • Notes/chat comments
  • Post on web community
  • Great way to promote the next meeting
are you ready to take the leap

Are you ready to take the leap?

For more assistance:

Dewoun Hayes

[email protected]

708-709-3631

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