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Using the electronic medical record to maximize practice efficiency in Organ Donation

Using the electronic medical record to maximize practice efficiency in Organ Donation. Joshua Medow MD, MS Christopher Nickele MD, Christy Hunter,RN,CCRN , Patricia Chesmore,RN,CCRN , Tammy Kundinger ,RT , William Tanke,PharmD , Gabriel Norgaard,BS , Tony Frey ,BS

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Using the electronic medical record to maximize practice efficiency in Organ Donation

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  1. Using the electronic medical record to maximize practice efficiency in Organ Donation Joshua Medow MD, MS Christopher Nickele MD, Christy Hunter,RN,CCRN, Patricia Chesmore,RN,CCRN, Tammy Kundinger,RT, William Tanke,PharmD, Gabriel Norgaard,BS, Tony Frey,BS Doug Miller Symposium April 25, 2013

  2. Disclosure • The authors of this presentation have no financial or ethical conflicts to disclose

  3. Outline • Efficiency • The use of protocols • Abilities of the EMR • Order sets to increase efficiency • Other avenues to increase efficiency

  4. Demands on Time OR ER Outpatient Calls ICU General Care Documentation

  5. Protocols • Nursing care • Physician input up front • Triggers for call to physician • Requires nursing to implement • Computerized protocols versus paper1 1. J Burn Care Res. 2011 ; 32(2): 246–255. doi:10.1097/BCR.0b013e31820aaebf

  6. The Team • Neurocritical Care • Physician • Nursing • Respiratory Care • Pharmacy • Hospital IT

  7. Brain dead donor (BDD) • Optimizing care • Critical care team efficiency • Managing parameters / metric driven

  8. Donation After Cardiac death (DCD) donor • Donor comfort • Optimizing care • Critical care team efficiency • Managing parameters/metric driven

  9. Protocols – BDD Lung Protective

  10. Protocols – DCD Lung Protective

  11. Protocols – Vasoactive Algorithm

  12. Protocols – Vascular Volume Maintenance • Obtain weight in kg • If weight is > 20 kg skip to step 5 • If weight is > 10 kg skip to step 7 • Multiply weight by 4 and skip to step 10 • Subtract 20 from weight • Add 60 to result and skip to step 10 • Subtract 10 from weight • Multiply result by 2 • Add 40 • This is the rate to maintenance (.9ns+20k.) IVF at

  13. Protocols – Vascular Volume management • Obtain CVP every 2 hours • If CVP > 6 go to step 8 • Multiply (7 – CVP) by 5 • Multiply the value in step three by the weight in Kg • Round up to nearest 10 ml. Do not exceed 2000 mL • Give .9 NS at 1000 mL/hr until calculated volume is reached • Go to step 1 • If CVP is < 13 go to 1 • Give lasix 40 mg every 6 hours prn for CVP > 12 • Go to step 1

  14. Protocols – Free Water Deficit Correction • Obtain serum sodium. • If serum sodium < 151 skip to step #9. • Divide patient admit weight by 2. (VL = patient weight / 2). • Number of L of D5W to replace: LD5 = VL – ((150 * VL)/serum sodium). • Number of mL of D5W to replace: MLD5 = LD5 * 1000. • Round MLD5 to nearest 10 mL. • Administer MLD5 at a rate of 500 mL / hour until infusion completed. • Wait 2 hours and return to step #1. • Obtain serum sodium every 6 hours. • If serum sodium > 150 and U.O. > 250 mL/hr give ddAVP 1 mcg every 3 hours and return to step #3.

  15. Protocols – Hematocrit Correction • Obtain hematocrit • If hematocrit is > 23 no need to transfuse, go to step 1 • Subtract hematocrit from 24 • Divide resultant by 3 • Divide weight by 70 • Multiply steps 4 and 5 • Round up to nearest integer • If value in step 7 is < 7 transfuse number of units in step 7 and go to step 1 • Call MD for transfusion concerns

  16. Protocols – Pain and agitation management

  17. Protocol – Pain / Agitation Scores for Dosing Validated Sedation / Agitation Score Table Used for Midazolam Dosing Validated Nonverbal Pain Score Table Used for Morphine Dosing

  18. Capabilities • Can follow new labs/vitals instantly • Notify nurses instantly • Can generate pages to physician automatically • When protocol fails • When issue needs special attention • Meds, transfusions, etc.

  19. Purpose • Optimize patient care (organs per donor) • Efficiency (collected data) • Hours billed • Pages generated • Physician and nurse satisfaction with process

  20. Methods • Tracked critical care hours billed • Tracked pages generated • Tracked organs procured per donor • Developed order sets • Brain Dead Donation • Donation after Cardiac Death • EpicCare (Epic Systems Corporation, Verona, WI)

  21. Organs Procured Per Donor

  22. Critical Care Charges • First Hour • Milwaukee/Chicago 80th percentile 2010 $961 • Madison 80th percentile 2010 $747 • Subsequent Half Hour • Milwaukee/Chicago $471 • Madison $373

  23. Order set #1

  24. Learning Curve

  25. Order Set #2

  26. Project scope • Single example in the neuro ICU • Not designed to show patient outcomes • Donation success rate

  27. Conclusions • EMR can change your practice • Use order sets to their full potential • Applications to sepsis, ARDS, etc. • Algorithms must be carefully vetted

  28. Thank you

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