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General System Requirements

e-Bidding. General System Requirements. Login to the system. ina.eeebid.com. In the Browser the Supplier needs to enter the URL. e-Bidding. After the webpage address is entered this site will appear where the Supplier can Login to the system.

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General System Requirements

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  1. e-Bidding • General System Requirements • Login to the system ina.eeebid.com • In the Browser the Supplier needs to enter theURL.

  2. e-Bidding • After the webpage address is entered this site will appear where the Supplier can Login to the system. • Supplier enters his/hers own Username and Password. • After this is completed has to press the button. • Supplier has the possibility to select a language in the homepage, but that will only affect the „New supplier registration” pages and the „Terms and conditions” display from thesecond step of login.

  3. e-Bidding • Supplier has to accept the Terms and Conditions of INA, d.d. by ticking the . • After this done he/she need to click to on the button. • This is the Mail icon where the Supplier can read unread messages from events, etc. • This is the Contact icon where the Supplier can find contact information of support. • This is the Refresh icon where the Supplier can refresh the page in the system. If the icon appears this way then there is a problem with the internet connection. The refresh icon animates in every 30 seconds. The page can be refreshed manually to. Supplier doesn’t need to wait. • The language selection is also possible on this page and the menu of the system will be shown in the selected languagebut the default language that the supplier will see when he first enters the page is sett in Company information page. • It is recommended to have another internet connection just in case something happens with current connection. Mobil internet if it’s possible.

  4. e-Bidding • It is recommended to have at least two types of Browsers during the Event, because if something happens the Supplier can open the other Browser, but notboth of themopenedinthesametime. • It is not recommended to leave the Bidding process to the last because if an issue comes up then the Supplier can’t place his/hers Bid in the Event. • Getting to know the eBidding system 3 1 4 2 • 1 isthe name of the Supplier • 2 is the name of the Event • 3 is the Supplier Local Time • 4 is remaining time of the Event • If next to the remaining timethe icon is: green(event is active), yellow(event is in overtime), red(event has ended) 1 2 3 4 • 1 is the Desktop menu • 2 is the Company menu • 3 is the ITB-eAuction menu • 4 is the Logout menu

  5. e-Bidding 1 2 5 3 4 • 1 is the Calendar menu (where past and actual events can be seen) • 2 is the Messages menu (where messages can be seen, same as icon ) • 3 is the Forum menu (where they can communicate with Buyers) • 4 is the Chat menu (where Supplier can communicate with Buyers instantly) • 5 is the Login as menu (where Suppliers can login as replacement if it’s set) • This is available only if it’s set in the Event Settings by Buyer. 1 2 3 4 • 1 is the Company Information menu (where Supplier is able to change information about company, contact, etc.) • 2 is the Material Classification menu (where the certain class in which the Supplier has activity can be added or modified. The choosing mechanism is selecting a line from the user’s left table and pressing the corresponding arrow ) • 3 is the Certificates menu (where the certificates can be uploaded, modified, previewed and deleted by Supplier) • 4 is the Company Documents menu (where other documents can be uploaded, previewed and deleted by Supplier)

  6. e-Bidding 1 2 3 4 5 6 7 • 1 is the Events menu (Supplier can see past and actual events) • 2 is the General menu (Supplier can see information about the Event Creator and of his Company) • 3 is the Event Settings menu (Supplier can see information about the Event, if this is allowed by buyer) • 4 is the Documents menu (Supplier can upload, delete his/hers own documents, read or download Buyers documents) • 5 in the Bid Overview menu (Supplier can see the structure of the event, the attachments regarding the questionnaires, info regarding the placed bids or the option to place Bid in the Event by moving to Bid/Quote page, or by using the icon) • 6 is the Bid/Qoute menu [Supplier can download questionnaire list with „Export” button (but it is not allowed to change the text and outlook of rows and columns in the downloaded excel, only value must be entered in the corresponding field); Then he should Upload the filled in excel back in to the bidding page with „Import” button and use Save&Place” button; the other option is just simply fill in the data manually online during the Event bid submission time and click on the button. • 7 is the Bid History menu (Supplier can see his/hers own bids in the current event, or he/she can see own bids of past Events, but also if the buyer allows this right) Logout is the button with which Supplier can Logout of thesystem.

  7. e-Bidding • Events • The first part is the searching possibility where Supplier can see Open Events, Past Events or All Events. • The second section is where the Events can be seen (green is active event, red is closed event, black is the not started event) • The third section is after a Supplier selects an event (click on the name of the event) can place Bid, see Questionnaire List, Attachment of the event; past own activity in Logs, or declare that I will not quote)

  8. e-Bidding • With the help of this button Supplier can place Bid during event • With the help of this button Supplier can see the Questionnaire list

  9. e-Bidding • By click on this button Supplier can see the Attachments of this event. The Attachments mean the documents attached to the selected event. In this page the supplier can Download a document uploaded by the buyer (if requested sign’it or fill’it in with requested info) then upload'it back to the same page . • The documents uploaded by the supplier can be Technical/Commercial or Price related . In case of an ITB, is mandatory for a supplier to choose one of the two types by connecting his document to the corresponding questionnaire by choosing’it from „Questionnaire reference” dropdown, this way assigning his document to the correct „envelope”. Mass uploading (with Ctrl tab) is available for most browsers except for IE8. • This is thefeedbackmessagethatthesupplierreceivesafter he successfulyuploaded a document.

  10. e-Bidding When the supplier is trying to upload a document but without selecting anything in the „Questionnaire reference” he is warned by the system with a highlight and a warning message. Also filters are available for the supplier to sort more easy the documents. • By clicking on this button Supplier see his own activity regarding the selected event or general.

  11. e-Bidding The Bid/Quote page is where the supplier is filling in the requested data requested by the buyer, structured in questionnaires depending on the type of the event (RFQ or eAuction) and the type of the questionnaire (mandatory or optional). If the questionnaire type is mandatory then the supplier is forced to insert requested info, if he will not insert this then the system will not allow him to place his offer by signalizing the missing fields. If the questionnaire type is optional then he can „skip” over this one. In case of RFQ the suppliers only rule is to insert all mandatory fields, no other rules will apply. In case of eAuction the supplier has to also follow also the rules and steps sett by buyer (if allowed available in Event settings page or „Position information button)

  12. e-Bidding This is the error message that the supplier receives after trying to place a bid without filling in all mandatory fields This is the error message that the supplier receives during an eAuction when he is trying to place a bid witch is not fulfilling the event’s rule and/or steps • This message will appear only if the Supplier managed to place his Bid (all mandatory fields filled in and the bid is valid) • This message will appears after Supplier clicks „Save and Publish” button

  13. e-Bidding • The Forum page it assures communication between supplier and the buyers. The Q&A time corresponding to this page is sett by the buyer and is not fixed according to bid submission time. The supplier has the option to write a general message or Reply to one of the other’s participant’s message. • The Chat function is available only in Bid Submission Time, if the event is selected and if the buyer allows. There are two ways in accessing the Chat –the fast chat available from the icon on the top of the screen and the Desktop-Chat page. • By pressing this button Supplier can declare that he will not participate at this event and also write the reason.

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