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2010-2011 Assessment Data Management System (ADMS) Review & Evaluation

2010-2011 Assessment Data Management System (ADMS) Review & Evaluation. Conducted by the Assessment Data Management System Committee in collaboration with the Assessment, Research and Evaluation Department and Curriculum Council. 1. 2. ADMS Committee Recommendation.

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2010-2011 Assessment Data Management System (ADMS) Review & Evaluation

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  1. 2010-2011 Assessment Data Management System (ADMS) Review & Evaluation Conducted by the Assessment Data Management System Committee in collaboration with the Assessment, Research and Evaluation Department and Curriculum Council ADMS Recommendation_Board of Education_030111 1

  2. 2 ADMS Committee Recommendation • After a thorough review of our current provider and four potential replacement vendors, the ADMS committee strongly recommends the adoption of Illuminate Education as the provider of our district’s ADMS. ADMS Recommendation_Board of Education_030111

  3. Why Have an ADMS? Facilitates teaching and learning by making student-centered information available to teachers and staff …. easily … and when it is needed. Classroom Assessments Demographic Lists Online K-6 Report Cards Placement and Intervention Eligibility Lists English Proficiency Identification and Fluency Reports California Standardized Test Reports Program Evaluation Reports District Assessments ADMS Recommendation_Board of Education_030111

  4. Our Journey 4 ADMS Recommendation_Board of Education_030111 LUSD has been using DataDirector, our current ADMS provider since March 2008. DataDirector is scheduled to undergo a significant user interface change in the late summer that would require significant training of our district’s users. Under DataDirector’s new management, customer service and system reliability quality has declined significantly. Frequent down times for the system’s servers, especially at the end of each quarter, and programming errors have become the norm.

  5. 5 Our Journey ADMS Recommendation_Board of Education_030111 Our current contract for DataDirector expires on June 30, 2011. In response to several wide-spread concerns regarding DataDirector, the Assessment, Research, and Evaluation (ARE) Department facilitated a review and evaluation of the district’s ADMS needs in collaboration with teachers, site instructional leaders, and district leadership teams

  6. ADMS Review Timeline / Process *Each of these five meetings were scheduled for 2 hours from 3:30-5:30 PM. ADMS Recommendation_Board of Education_030111 6

  7. ADMS Review Timeline / Process(continued) ADMS Recommendation_Board of Education_030111 7

  8. 8 Significant Features of Illuminate Education ADMS ADMS Recommendation_Board of Education_030111 • Camera-based scanning resulting in cheaper printing costs, easier data entry, and increased student engagement. • Promotes student-centered assessments by allowing students to scan their own assessments and receive instant feedback • Provides more flexibility over the annual k-6 report card revision process • Facilitates nightly upload to ESP Grade book • Includes similar, but more user-friendly user interface over DataDirector

  9. 9 Related Tasks ADMS Recommendation_Board of Education_030111 • Based on ADMS Committee recommendation, ARE staff has been conducting the following tasks: • Facilitate resale of Fujitsu fi-6130 scanners in collaboration with Purchasing Department • Verify web / document camera scanning options for short (20 question), medium (40 question), and long (100 question) assessments. • Determine proposed budget impacts

  10. 10 Related Tasks ADMS Recommendation_Board of Education_030111 Sale of Existing Scanners • Conservative estimate provided by Purchasing is that LUSD could receive $500 per existing Fujitsu fi-6130 scanner • This amounts to $31,000 based on the 62 verified units at school sites • Scanners to be sold at end of 2010-11 or in early 2011-12; the projected amount will be deposited into the district’s General Fund

  11. 11 Results of ARE Follow-Up Tasks ADMS Recommendation_Board of Education_030111 Verify web / document camera scanning ability for assessments • Short, medium and long assessments could be scanned simply by placing them on a GradeCam camera. • This process has been successfully tested in classrooms at the following sites:

  12. 12 Related Tasks ADMS Recommendation_Board of Education_030111 Proposed Budget Impacts • Assumptions • Gr K-1 teachers continue to hand-enter assessment data; cameras not provided • Cameras provided for: • 446 Gr 2-6 classroom teachers • 179 Gr 7-12 ELA teachers • 124 Gr 7-12 Math teachers • 104 Gr 7-12 Science teachers • 113 Gr 7-12 Social Science teachers

  13. Related TasksProposed Budget Impacts 13 Funding Source: District Program Improvement Funds ADMS Recommendation_Board of Education_030111

  14. Appendix ADMS Committee Membership ADMS Recommendation_Board of Education_030111

  15. ADMS Committee: Classroom Teachers ADMS Recommendation_Board of Education_030111

  16. ADMS Committee: Coaches / Intervention / LEA President ADMS Recommendation_Board of Education_030111

  17. ADMS Committee: Site Administrators / ARE / Technology ADMS Recommendation_Board of Education_030111

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