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Harlingen CISD Budget Preparation. Allocations for Campuses. Allocations for Departments. All departments will be allocated the same amounts as last year. All campuses budgets at 100%. Introduction. The District’s budgeting process is based under a Site Based Management philosophy
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Harlingen CISDBudget Preparation Budget Instructions 2014-2015
Allocations for Campuses Budget Instructions 2014-2015
Allocations for Departments • All departments will be allocated the same amounts as last year. • All campuses budgets at 100% Budget Instructions 2014-2015
Introduction • The District’s budgeting process is based under a Site Based Management philosophy • Site-Based Management allows the principals increased budgetary authority at the campus level. • The main advantage of site-based budgeting is that it allows the school personnel to make budgetary decisions for their own campuses. • Elementary Campuses budgets are prepared by grade level • Secondary Campuses budgets are prepared by department. • Department Budgets are prepared using a Zero Based Budget Approach. • Zero based budgeting basically makes depts. justify the programs activities and services on an annual basis while justifying any increase with their budgets. • Campuses submit their budgets directly to their Administrator. • The Business Office will review and make sure you stayed within your allotment. • Department Heads submit to your supervisor. • Budgets are due to your Asst. Supt. On April 11, 2014 • Budgets are due April 18, 2014 to the Business Office. Budget Instructions 2014-2015
Preparation • The principal or director is responsible for submitting the budget for all items needed on their campus/dept. with the exception of the following items: • Payroll Costs • The payroll budget for each campus will be prepared by the Business Office after staffing requirements have been determined. • We take care of budgeting for salary and benefits for teachers, para-professionals, administrators and hourly staff. • Any new items such as car allowances, stipends and/or extra duty pay must be approved by the Human Services Department. It will be routed to the Business Office once approved. We will go over those forms later. • Payroll Costs that will be funded through the campus allocation must be submitted on Form #6 which will be completed online through Eduphoria. • Utilities-Completed by District Operations • Water • Gas • Phone • Electricity • Other items designated as Central Office responsibilities. • Copier Rental and repair • Computer Repair and Maintenance • Consultants for in-service at a District-Wide Level • Misc repairs for office equipment. • Replacement Computers Budget Instructions 2014-2015
Preparation – cont. • Certain items associated with Library functions will be submitted through the Coordinator of Media Services. • Your library budget should be budgeted to the accounts on your budget allocation worksheet • All requests for items to be constructed by maintenance, major repairs, or proposed renovations should be completed on Form #3. This form will be forwarded to the Asst. Superintendent for District Operations through Eduphoria. • Use Form #3-”Requests for Projects” • Do not include these items in your budget. • If approved, they will come out of the maintenance budget. • An approval or denial will be re-routed to your office after a decision has been made by Mr. Tapia. Budget Instructions 2014-2015
Allocations • Your campus budget will be submitted based on a per student allocation as follows: • Elementary-$85.00 per student • Middle School-$115.00 per student • High School-$140.00 per student • The projected enrollment is based on the current year’s Fall Peims Submission. • FTE’s for special populations are based on data collected from program directors. • The following allocations will be used for the libraries: • Elem M.S. High School • 12-6239 Region One $3.00 $3.00 $3.00 • 12-6329 Periodicals $1.25 $1.80 $2.45 • 12-6399 Library Supplies $1.50 $1.75 $1.50 • 12-6395 Programed AV Mat $2.00 $3.00 $3.00 • 12-6398 Library Books $10.00 11.00 $13.50 • Your campus allocations for library will cover the above costs. Budget Instructions 2014-2015
Allocations-Continue • In addition to the previously mentioned allocations, principals receive monies for their special populations as follows: • Bilingual $30.00 • Special Education $75.00 • At Risk $15.00 • Gifted and Talented $50.00 • Vocational $155.00 • Title I Part A $20.00 • Migrant $35.00 • These are supplemental dollars to be used in those programs. Budget Instructions 2014-2015
Allocations-Continue • Administrative Technology-The business office will budget monies for each campus for the replacement of Campus Administrative Computers as follows: • Elementaries $1,000 • Middle Schools $2,000 • High Schools $4,000 • The monies will be budgeted in the following accounts-199523XXX99 6307727. • You can use this account when needed. Budget Instructions 2014-2015
FORMS • Budget Form#1 • Budget Form #1–Summary recap form must be completed by the Principal/Budget Secretary to summarize the requested items from the departments’ Form #2. • Budget Form #2 • Please issue this Form to your departments to gather their budget items. This will be your supporting details for Form #1. • Please summarize all Form #2’s onto one Form #1 which is include in the Ultimate File to be uploaded through Eduphoria. • Requests for Projects-District Operations Form #3 • Complete for requests of items to be constructed by maintenance, major repairs or proposed renovations. • Do not include these items in your budget • This will be completed online through Eduphoria and routed to District Operations. • Personnel Action Request Form #4 • This form will be combined with Form #8 onto one form. • It will be completed online and sent electronically to Human Resources from Eduphoria. Budget Instructions 2014-2015
Forms-cont’d • Request for 2014-2015 Salary Budgeted Items-Form #6 • Payroll costs that will be funded through campus allocations • I.E. summer students • Coop Students • This will be completed and submitted online through Eduphoria. • Additional Items Form # 7 • Use this form to submit any additional items that you need that were not included in your budget. • We will review and fund those if monies are available. • Personnel Action Form #4 – (Was Form #8) • This will be done online and will be combined with Form # 4 on Eduphoria. Budget Instructions 2014-2015
