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Harlingen CISD Budget Preparation. Allocations for Campuses. Allocations for Departments. All departments will be allocated the same amounts as last year. All campuses budgets at 100%. Introduction. The District’s budgeting process is based under a Site Based Management philosophy

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harlingen cisd budget preparation

Harlingen CISDBudget Preparation

Budget Instructions 2014-2015

allocations for campuses
Allocations for Campuses

Budget Instructions 2014-2015

allocations for departments
Allocations for Departments
  • All departments will be allocated the same amounts as last year.
  • All campuses budgets at 100%

Budget Instructions 2014-2015

introduction
Introduction
  • The District’s budgeting process is based under a Site Based Management philosophy
    • Site-Based Management allows the principals increased budgetary authority at the campus level.
    • The main advantage of site-based budgeting is that it allows the school personnel to make budgetary decisions for their own campuses.
  • Elementary Campuses budgets are prepared by grade level
  • Secondary Campuses budgets are prepared by department.
  • Department Budgets are prepared using a Zero Based Budget Approach.
    • Zero based budgeting basically makes depts. justify the programs activities and services on an annual basis while justifying any increase with their budgets.
  • Campuses submit their budgets directly to their Administrator.
    • The Business Office will review and make sure you stayed within your allotment.
  • Department Heads submit to your supervisor.
  • Budgets are due to your Asst. Supt. On April 11, 2014
  • Budgets are due April 18, 2014 to the Business Office.

Budget Instructions 2014-2015

preparation
Preparation
  • The principal or director is responsible for submitting the budget for all items needed on their campus/dept. with the exception of the following items:
    • Payroll Costs
      • The payroll budget for each campus will be prepared by the Business Office after staffing requirements have been determined.
        • We take care of budgeting for salary and benefits for teachers, para-professionals, administrators and hourly staff.
      • Any new items such as car allowances, stipends and/or extra duty pay must be approved by the Human Services Department. It will be routed to the Business Office once approved. We will go over those forms later.
      • Payroll Costs that will be funded through the campus allocation must be submitted on Form #6 which will be completed online through Eduphoria.
    • Utilities-Completed by District Operations
      • Water
      • Gas
      • Phone
      • Electricity
    • Other items designated as Central Office responsibilities.
      • Copier Rental and repair
      • Computer Repair and Maintenance
      • Consultants for in-service at a District-Wide Level
      • Misc repairs for office equipment.
      • Replacement Computers

Budget Instructions 2014-2015

preparation cont
Preparation – cont.
  • Certain items associated with Library functions will be submitted through the Coordinator of Media Services.
    • Your library budget should be budgeted to the accounts on your budget allocation worksheet
  • All requests for items to be constructed by maintenance, major repairs, or proposed renovations should be completed on Form #3. This form will be forwarded to the Asst. Superintendent for District Operations through Eduphoria.
    • Use Form #3-”Requests for Projects”
    • Do not include these items in your budget.
    • If approved, they will come out of the maintenance budget.
    • An approval or denial will be re-routed to your office after a decision has been made by Mr. Tapia.

Budget Instructions 2014-2015

allocations
Allocations
  • Your campus budget will be submitted based on a per student allocation as follows:
    • Elementary-$85.00 per student
    • Middle School-$115.00 per student
    • High School-$140.00 per student
  • The projected enrollment is based on the current year’s Fall Peims Submission.
  • FTE’s for special populations are based on data collected from program directors.
  • The following allocations will be used for the libraries:
  • Elem M.S. High School
    • 12-6239 Region One $3.00 $3.00 $3.00
    • 12-6329 Periodicals $1.25 $1.80 $2.45
    • 12-6399 Library Supplies $1.50 $1.75 $1.50
    • 12-6395 Programed AV Mat $2.00 $3.00 $3.00
    • 12-6398 Library Books $10.00 11.00 $13.50
  • Your campus allocations for library will cover the above costs.

Budget Instructions 2014-2015

allocations continue
Allocations-Continue
  • In addition to the previously mentioned allocations, principals receive monies for their special populations as follows:
    • Bilingual $30.00
    • Special Education $75.00
    • At Risk $15.00
    • Gifted and Talented $50.00
    • Vocational $155.00
    • Title I Part A $20.00
    • Migrant $35.00
  • These are supplemental dollars to be used in those programs.

Budget Instructions 2014-2015

allocations continue1
Allocations-Continue
  • Administrative Technology-The business office will budget monies for each campus for the replacement of Campus Administrative Computers as follows:
      • Elementaries $1,000
      • Middle Schools $2,000
      • High Schools $4,000
    • The monies will be budgeted in the following accounts-199523XXX99 6307727.
    • You can use this account when needed.

Budget Instructions 2014-2015

forms
FORMS
  • Budget Form#1
    • Budget Form #1–Summary recap form must be completed by the Principal/Budget Secretary to summarize the requested items from the departments’ Form #2.
  • Budget Form #2
    • Please issue this Form to your departments to gather their budget items. This will be your supporting details for Form #1.
    • Please summarize all Form #2’s onto one Form #1 which is include in the Ultimate File to be uploaded through Eduphoria.
  • Requests for Projects-District Operations Form #3
    • Complete for requests of items to be constructed by maintenance, major repairs or proposed renovations.
    • Do not include these items in your budget
    • This will be completed online through Eduphoria and routed to District Operations.
  • Personnel Action Request Form #4
    • This form will be combined with Form #8 onto one form.
    • It will be completed online and sent electronically to Human Resources from Eduphoria.

Budget Instructions 2014-2015

forms cont d
Forms-cont’d
  • Request for 2014-2015 Salary Budgeted Items-Form #6
    • Payroll costs that will be funded through campus allocations
      • I.E. summer students
      • Coop Students
      • This will be completed and submitted online through Eduphoria.
  • Additional Items Form # 7
    • Use this form to submit any additional items that you need that were not included in your budget.
    • We will review and fund those if monies are available.
  • Personnel Action Form #4 – (Was Form #8)
    • This will be done online and will be combined with Form # 4 on Eduphoria.

Budget Instructions 2014-2015

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