Library IT Task Force

1. Library IT Task Force Open Forum Discussion - Recommendations

2. Task Force Members – 2008-2009 Peter K. Dorhout, Chair Oren Anderson (FCCoL) Patrick Burns David Dandy (FC Strat Plan) Ann Gill Blanche Hughes Paul Laybourn April Mason Michael Palmquist CariStepsay (ASCSU)

3. Task Force Charge: • Evaluate the Library and Information Technology organizations in order to determine the best model to meet both our current needs and those of the faculty and students to follow. • Identify areas for synergies between the Library and central IT units. • Discuss and recommend strategic directions related to options for Library collections and storage . • Create new models for an information access portal, including on-line and self-service capabilities for assistance with reference materials, enhanced global search, and discovery tools, etc. • Explore the best models for the Library College Faculty to interact with colleges and academic units, support research and discovery, instruction and outreach. • Evaluate and comment upon the Library’s strategy for renovating the Library into a Learning/Information Commons.

4. “Somewhere the saving and putting away had to begin again and someone had to do the saving and keeping, one way or another, in books, in records, in people's heads, any way at all so long as it was safe, free from moths, silver-fish, rust and dry-rot, and men with matches.” (or magnets?) - Ray Bradbury, Fahrenheit 451

5. Today’s forum: • Ask three questions • Review Vision 2020 recommendations and progress • Review pertinent background data • Discuss current Task Force recommendations

6. Key discussion questions • What forces are acting on your professional life at CSU? As one example, consider your personal portfolio of Teaching-Research-Service as a faculty member and those of your colleagues, as a guide. • Where do the forces in question 1 bring you or your colleagues professionally by 2020? Assume that there are no new forces applied. • What information resources will you and your colleagues need to reach your 2020 point given the forces you currently experience?

7. Library Vision 2020 Task Force Summary of October 2007 Report to the Provost

8. Task Force Members – 2006-2007 Peter K. Dorhout, Chair Tom Baxendale Tamla Blunt Ingrid Burke Patrick Burns Ann Gill Juliet Gionfriddo Tom Gorell Allan Kirkpatrick Alan Lamborn Katharine Leigh Ken Manning Catherine Murray-Rust (ex-officio) Tom Moothart (ex-officio) Patricia Smith (ex-officio) Donald Zimmerman

9. Task Force Charge: • We should ask, “what does the library look like in 10-15 years?” • We should not do an extrapolation based on peer institutions. • We should not work toward appeasement of an external ranking group. • We should focus on having a vision and a draft financial plan by May 2007. • We should use the current library Strategic Plan as a place to begin our task (see, http://lib.colostate.edu/about/goals/mission-values-vision.html)

10. Task Force Working Groups • Student perspectives • Faculty perspectives • Infrastructure perspectives

11. Task Force Responses The challenges for the Libraries: to continually monitor the changing needs of faculty and students as they pursue their academic programs, to create and manage collections designed to meet those needs, and to improve services such as information and discovery tools. The opportunities emerging in this new century: to lead the CSU community in technology and access to information, to enable CSU to serve as a leading destination for scholars in Colorado for research, and to train students, faculty, and staff in effective information management.

12. Mission: University Libraries connects the CSU campus and greater Colorado community to information and knowledge critical for research and learning The Critical Perspectives envision that the Libraries will contribute to the Mission of the University by becoming: • the information access portal for the university and its community; • the archive for scholarly work, particularly electronic theses and dissertations, electronic publishing, and scholarly work of faculty and students; and • the flexible space on campus for information management and student and faculty learning.

13. Perspective 1. The Libraries will emerge as the information access and management portal for the university community• Provide electronic access of materials• Provide physical access to printed material• Train students, faculty, and staff in information retrieval processes

14. Perspective 2. The Libraries will archive the scholarly work of the university community. • Implement and manage electronic thesis/dissertation deposition • Expand the digital special collections and institutional repository services to include photographs, technical reports, e-portfolios, and other publications. • Implement mechanisms that help faculty to manage electronic scholarly work • Educate the university community on e-journals and other web-journal publishing opportunities

15. Perspective 3. The Libraries will take a leadership role in ensuring that the physical and virtual space will provide a flexible learning environment. • Lead the Morgan Library space evolution through the Physical Development/Master Plan, seeking faculty and student groups’ input • Identify space in existing and new buildings that will serve as limited-hour access virtual library and learning space • Identify and develop space for 24/7 access • Utilize and expand wifi capabilities to support access needs in across campus, especially living-learning facilities that will serve as satellite electronic libraries and learning spaces

16. Today’s forum: • Ask three questions • Review Vision 2020 recommendations and progress • Review pertinent background data • Discuss current Task Force recommendations

17. Brian L. Hawkins, “The Unsustainability of the Traditional library and the Threat to Higher education,” from Brian L. Hawkins and Patricia Battin (eds.), The Mirage of Continuity, Reconfiguring Academic Libraries for the 21st Century, Council on Library and Information Resources, Washington, D.C., pp. 129-153 (1998)

18. Weighted Library Buying Power: 1980-2010 Buying power/avail information Current Evaluation at CSU

19. CSU – Average Annual Increase in Access 34%

20. CSU Inter-Library Loan

22. Holdings = 1.898 M (16%) Holdings = 2.148 M (9.3%)

23. ARL Institutional Profiles

24. Rank = 6th

25. Today’s forum: • Ask three questions • Review Vision 2020 recommendations and progress • Review pertinent background data • Discuss current Task Force recommendations

26. Library IT Task Force Recommendations: • Libraries should become more user oriented: • Use data to inform operations and strategies. • Report usage metrics to FCCoL, engage in setting priorities & directions • Develop self-service, web-enabled applications for users • Assist users with search/discovery – search “best practices” • Libraries should pursue strategies regarding budget: • Link budget for collections to research volume for a sustainable model – RA/RSP • Engage FCCoL on annual budget reviews, changes in investment, reactions to changing practices (e-Books, Print on Demand, etc.) • Enhance sustainability through alliances/consortium purchases.

27. CSU Libraries should adopt the following positions regarding collections: • Work with other Prospector Libraries to establish a shared purchase plan to reduce expenses on monographs and expand access to monographs. • Focus acquisitions to be more pertinent to CSU’s academic and research missions. • Periodically review databases purchased by CSU Libraries for duplication. • Identify collections where access is otherwise available, and withdraw them from CSU Libraries – “weeding policy”. • Pursue strategies and funding to increase CSU Libraries’ storage capacity. • Work with faculty and others at CSU to establish an appropriate open access policy for CSU delivered content.

28. CSU Libraries should pursue strategies regarding preservation and special collections • Ensure that CSU preserve and sustain collections in areas of its uniqueness. • Work with the University’s records retention committee to ensure that CSU observes appropriate best practices in terms of records management and records retention. • Work with Comm. & Creative Services to ensure current historical information is provided with metadata and preserved appropriately.

29. CSU Libraries should pursue strategies regarding digital content: • Establish, with broad University feedback, policies for the preservation of digital materials. • Progress with an electronic thesis and dissertation (ETD). • Follow technologies and trends for electronic books. • Continue to explore digital rights and digital asset management policies and procedures. • Continue to develop the Discovery Tool for searching content.

30. Did we address these key questions • What forces are acting on your professional life at CSU? As one example, consider your personal portfolio of Teaching-Research-Service as a faculty member and those of your colleagues, as a guide. • Where do the forces in question 1 bring you or your colleagues professionally by 2020? Assume that there are no new forces applied. • What information resources will you and your colleagues need to reach your 2020 point given the forces you currently experience?