Everything but the dining hall sink….

1. Everything but the dining hall sink….

2. 2013-14 BUDGET • Budget finalized by end of August • Can make regular operating purchases right now • Refrain from purchasing new operating items or capital items until budget finalized • If you something now, contact Debby Reichel • Any new budget requests due to Debby Reichel via email by Friday, August 16; must also be approved by division head (cc: on the email)

3. SALES TAX • Although CA is a non-profit organization, we still need to pay sales tax at the point of sale • Do not have a vendor not charge you sales tax-it creates more work because we need to calculate and send money to the Dept of Revenue as use tax • CA recoups sales tax paid every 6 months by tracking it separately and then completing a sales tax refund return • We may recoup sales tax on food up to 6.75% • Sales tax must be charged on items sold through fundraisers IF the fundraiser lasts more than 60 days • Sales tax charged outside of North Carolina can not be recouped unless it is NC Sales Tax charged by an online vendor

4. PURCHASING CARDS Why use p-cards? • Purchasing convenience for 96 employees • Allows CA to recoup sales tax that would be lost if purchases done through expense reimbursement; over $31,000 in sales tax charged through p-cards last year • Provides income to the school through rebate received; last year - $15,410 How can help you make the process smoother? • Remember to put your initials at the beginning of each charge you allocate online • Meet the due dates for coding online and turning your report in to your manager

5. Student Transportation • CA vehicles are always the first choice; parent or employee vehicle only if there is no other option • CA insurance does not cover personal vehicles • Drivers of personal vehicles as well as the personal vehicle itself must be approved in advance • Must always be at least 3 people, including driver, in vehicle (unless single passenger is related to driver) • If student being transported is not related to the driver, written permission from parent must be obtained in advance • Driver Approval lead times: • Personal Vehicle - 2 business days • CA Activity Bus – 5 business days • In process of updating CA Activity Bus Driver Approval with new insurance company

6. And now a PSA from your fellow Activity Bus users and the BE KIND Foundation… When using a CA bus or van, PLEASE: • Return it on time • Return the bus key to Facilities right away • Return it with a full tank of gas • Return it clean

7. Athletic Facilities Rekeying • All of the Athletic Facilities were rekeyed at the end of the school year • Common key no longer works • Employees still have the same access; will need to call Security after hours to open facility • Coming soon-a badge reader on the Weight Room for employees!

8. Employee Injuries and Worker’s Compensation • On the job injuries that require medical treatment must be reported • Report to both your division head and the HR Manager; report must be filed with NC within 5 business days • Non-urgent treatment is to be handled at our designated worker’s comp clinic: • Doctor’s Express on Maynard Rd. (near Kroger shopping center-corner of High House of Maynard) • Location and phone number is under the employee center on the employee portal • Need to print out form from website to take with you • Please report any unsafe conditions to Facilities!

9. Harassment Training • On-line harassment training was supposed to be completed by this past Tuesday • We still have 30 employees who need to complete • Must be completed as soon as possible and no later than the first day of school • If you need help getting into the system, please contact Belinda Blackwood

10. Background Checks and Hiring • Background check required in advance when someone works one on one with students. Examples: substitute teachers, tutors, extracurricular coaches and instructors, camp instructors • Not sure? Ask Belinda Blackwood or Debby Reichel • Try not to hire for just one day…. • New hire paperwork must be completed no later than the first day of employment and preferably prior to ensure we have the right documentation ahead of time.

11. HR INFO Employee Handbook • Updated and posted to HR page on My CA • Major changes • Addition of Gifts Policy • Addition of Employee Degree Assistance Program Employee Degree Assistance Program • All full-time employees now eligible • Must be in a program working towards a degree; individual classes would be funded through professional development budget • The next window to apply will be during second trimester for 2013-14 year; will be announced via email Retirement Plan • Please remember to RSVP to one of the three retirement plan information session on Sept 4 or 6; see Belinda’s prior email

12. Paperless Payroll Checks • Beginning with September 30 paycheck, paycheck stubs will be accessed electronically via the Paychex website • Link to how to create an account will be emailed and can also be found on employee portal at MyCA • W-2 at year-end will continue to be mailed but will also be accessible online Flu Shots • Clinic on October 7 • FREE if you are on BCBS (at CA or other employer) • $35 if you don’t have BCBS • Family members are welcome • 25 wellness points Impact of Supreme Court decision on DOMA (Defense of Marriage Act) • Has the potential to impact a variety of benefits including healthcare, flexible spending and retirement plans • Very unclear; lots of confusion • No changes as of yet; we will continue with our current domestic partner benefits until we have more information

13. Healthcare Reform • What’s already happened • Dependents up to age 26 must be covered regardless of student status • Emergency services covered without pre-authorization • No authorization or referral required for OB/GYN services • No pre-existing exclusions for enrollees under age 19 • OTC medicines no longer covered under FSA unless obtained with a prescription (unless insulin) • Summary of Benefits and Coverage provided to all covered employees • Plans must comply with guidelines for providing preventative care for women • Employee contribution to health FSA limited to $2,500 per plan year • PCOR and Reinsurance fees charged to fully insured plans to help pay for healthcare exchanges • What’s coming (2014) • No pre-existing exclusions allowed for anyone • Health Insurance Exchanges open • Coverage for routine costs of approved clinical trials • Addition wellness incentives implemented

14. HELP WANTED: Employees who care about the environment and are willing to share their new-found composting expertise with students during lunch in short 10-15 minute sessions during lunch Translated: We need a number of willing souls to help supervise students in the indoor and outdoor dish/trash areas during lunch for the first three days of school to ensure composting, recycling and trash is being handled correctly. Training will be provided!

15. COMING SOON The Dining Hall Sink (and the rest of the renovated Dining Hall and Composting 101) See you for lunch at noon on Tuesday

16. AS A REWARD FOR SITTING THROUGH THIS PRESENTATION.. Please join your colleagues for a relaxing end to your week at UNVINED 3 to 5 pm today (Corner of Harrison Avenue and Chatham)