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2009 Elections Study Group

Welcome. to the. Travis County Clerk. 2009 Elections Study Group. Mission Statement. Ensure that Travis County voters have an accurate, fair, secure, transparent to the public, and accessible voting system.

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2009 Elections Study Group

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  1. Welcome to the Travis County Clerk 2009 Elections Study Group Mission Statement • Ensure that Travis County voters have an accurate, fair, secure, transparent to the public, and accessible voting system. • Determine a minimum and maximum time range as to when replacement of the current voting system is necessary. When the voting system was purchased in 2003, it was assumed that the life of this type of technology was at least ten years. • Evaluate concerns regarding the existing electronic voting system and any other type of system that may be under consideration. These concerns include, but are not limited to, security; ease of use for voters; intent of voter issues; accessibility; accuracy of count; transparency to the public, and efficient use of taxpayer money to purchase, operate, and maintain a system. • Make recommendations to Commissioners Court regarding options for upgrading or replacing the current election system.

  2. ELECTIONS 101 BASICS OF CONDUCTING AN ELECTION

  3. COUNTY CLERK County Clerk Chief Deputy Elections Civil Probate Recording Misdemeanor Computer Resources Records Management Accounting Travis County Clerk Managerial Organizational Chart

  4. ELECTIONS Divison Manager Program Manager Sites/BBM/Call Center Training Personnel Operations Technical Support Public Information Elections Division Managerial Organizational Chart

  5. GOALS

  6. ELECTION LAWS

  7. 252 Number of election bills we are currently tracking

  8. ELECTIONS CYCLE

  9. 4 Number of years in a complete election cycle

  10. VOTER REGISTRATION

  11. VOTER REGISTRATION CERTIFICATE (Certificado de Registro Electoral) TRAVIS COUNTY (Condado de Travis) City Cong. Sen. Leg. Comm. JP SMD School Dist. Gender (Sexo) VUID (VUID) Valid from (Valido desde) 7 AUSFP AISD 25 25 47 3 3 F 0055555555 01/01/2008 Prec. No. (Pct. Num.) Year of Birth (Año de Nacimiento) thru (hasta) 358 1952 01/01/2008 Madame X 11555 Happy Lane Austin, TX 78749 Madame X 11555 Happy Lane Austin, TX 78749 VOTER REGISTRATION

  12. 576,961 Number of registered voters in Travis County in April 2009

  13. LOCAL JURISDICTIONS

  14. 121 Number of election contracts we have with local jurisdictions

  15. Ahhhhh, the good old days

  16. …and now…

  17. CREATING THE BALLOT

  18. 706 Number of ballot styles for the November 2008 election

  19. Precinct 326 8 Highest number of ballot styles in one precinct in the November 2008 election

  20. Precinct 326 Ballot Styles 326A AISD, County 326B RRISD, County 326C Austin FP, AISD, County 326D Austin FP, RRISD, County 326E Austin LP, AISD, County 326F Austin LP, RRISD, County 326G County 326H Austin FP, County

  21. 83 Total number of contests programmed into the ballot for the November 2008 election

  22. 2 Number of weeks of prep time between lockdown and mailing of a ballot

  23. TESTING THE BALLOT

  24. 5,000 Average number of ballots we typically test before each election

  25. BALLOT BY MAIL

  26. 45 Number of days before the election that we must begin mailing early voting ballots by mail

  27. 20,948 Number of applications for ballots by mail received in the November 2008 election

  28. 18,749 Number of ballots by mail counted in the November 2008 election

  29. 47 Number of ballot board members in the November 2008 election

  30. EVIP Preparations for Early Voting in Person

  31. 11 12 9 5 Number of Days in the Early Voting Period

  32. 300 Average number of Early Voting poll workers recruited and trained per election

  33. 23 Number of items in a supply box

  34. 51 Number of types of forms in a forms box

  35. EDAY Preparations for Election Day

  36. 210 Number of precincts in Travis County

  37. 1200 Average number of Election Day poll workers recruited and trained per election

  38. SECURITY Preparations for Securing the Ballots

  39. 11,954 Number of tamper-proof seals prepared for training classes, Early Voting, and Election Day equipment

  40. VOTING BEGINS

  41. 5am 8am Operations Staff Supply Workers Tech Trouble Shooters Training Trouble Shooters 5:30am Sheriff and Constables Voting Happens Call Center 7pm 6am POLLS CLOSE Management Staff Sheriff and Constables Recruiters Verification Team Sites Staff Tech Support Team 8pm Poll Workers 7am Tech Trouble Shooters Public Information Parallel Testers POLLS OPEN Life on the first Day of Early Voting

  42. Early Voting law enforcement schedule

  43. ESD X ESD Y School School X Y City City Failsafe Voting

  44. 13,125 Number of failsafe calls processed in the November 2008 election

  45. 1,661 Number of provisional votes processed in the November 2008 election

  46. Williamson County State Rep X X Court Travis County Limited Ballots

  47. 1,044 Number of limited ballots processed in the November 2008 election

  48. VOTING ENDS

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