M2 Overview (DESKI) Data Quality Course

1. M2 Overview (DESKI) Data Quality Course

2. M2 Overview • Objectives: • Utilize M2 data dictionary • Navigate BOXI environment • Use DESKI • Retrieve corporate documents and use them • Utilize M2 Slice and Dice capabilities • Save, Open, Modify and Export M2 Files • Describe process for creating ad-hoc queries in M2

3. Using M2 • Enter the following URL in your web browser window: https://tma-bi.csd.disa.mil • For convenience, you can create a shortcut on your desktop. • Right click on desktop. • Click on ‘New’ and then ‘Shortcut’. • Type in the location of the item: https://tma-bi.csd.disa.mil. • Click on ‘Next’. • Type in a name for the shortcut, something like “BOXI”. • Click ‘Finish’. • Logging on: be cautious with your CAC PIN • 3 Strikes rule for entering your PIN! • Raise your hand for help if you’ve had two warnings!

4. REMINDER! Business Objects At work or in class. . . Never leave a workstation unlocked When logged into M2!

5. M2 Data Dictionary • Spreadsheet format • One tab per data file • Describes overall content; timing • List of all data elements • Definition • Valid Values • Format • Example • Notes & Caveats • Updated monthly • Very important for correct reports!

6. Table of contents Hyperlinked

7. Header Information Location Update Cycle Record Description Source

8. Objects listed in same order as in M2 • Definition, Format, List of values

9. M2 Data Dictionary • Let’s open the M2 DD • Google “BEA M2” • Click the top result • Right-click “M2 Data Dictionary”, select “Save Target As…” and save to your Desktop

10. Using the DD Effectively • Don’t forget to update the DD each month • http://www.tricare.mil/ocfo/bea/functional_specs.cfm • Review definitions prior to using objects in a query • Be sure to compare values across files • Objects with the same name sometimes have different meanings and value sets

11. Using M2 • M2 Accounts: 800-600-9332, option 7 (DHSS - M2) mhs_remedy@timpo.osd.mil (gets routed to M2 POC) • DB2 Database • Files are not generally integrated • Business Objects Software • Client-server • GUI-Interface (Structured Query Language) • Analysis Capability • SQL: • You pick the data elements you want to see • And the filters you want to use • SQL summarizes data per your instructions

12. BOXI - Full BO product suite for M2 reporting BO 5.1.7 – Older version of BO used for M2 InfoView – Portal where WEBI, WEBI RC, DESKI, documents are viewed and shared WEBI – Web based application WEBI RC – Web based application that requires a client installation on workstation DESKI – Full client based application that requires an installation on workstation Definitions 12

13. Overview of Infoview Log out Your User Account View/Create Documents 13

14. M2 “Adds Stuff Up” • Basic Sample Data • If user asks for date and count: FYCount Oct 2007 3 Nov 2007 3

15. M2 “Adds Stuff Up” • Basic Sample Data • If user asks for date and count where Enrollment Loc is Walter Reed: FYCount Oct 2007 2 Nov 2007 1

16. Corporate Documents • Corporate Documents are M2 Reports • Written by “Super Users” • Intended to be used by a wide audience • Very helpful for new users • Prompted filters vs. all MTFs already run

17. Using M2 • Slice and Dice • Wonderful tool in M2 • Allows you to manipulate data without re-running • After your results are returned, use slice and dice to: • Rearrange • Filter • Sort • Remove data elements • Insert calculations • Link M2 files by common elements

18. Now let’s try a corporate document!

19. Open DESKI… Click New Desktop Intelligence Document

20. Cancel the Query Panel window that pops up when you first open DESKI

21. File > Import from Repository

22. Ensure Folders is clicked or you won’t see anything!

23. Select the report you want and click Retrieve Instance! to get the latest refresh of the report If ‘Retrieve Instance’ is greyed out, that means there aren’t multiple instances

24. If you don’t see any reports listed or if the window is acting “quirky” - notice the Data Quality reports no longer listed! - then your Infoview session has timed out (20min of inactivity) a) Close DESKI Click Refresh button, causing you to re-login to Infoview Re-open DESKI

25. Corporate documents • We used Slice and Dice to further analyze, rearrange, etc… What Next? • Can hit save • Saves the “.rep” file; keeps your changes, can be re-run later • Can hit “edit / copy all” to put on clipboard • Can easily paste into spreadsheet software • WYSIWYG; keeps your changes • Can use “export” button (blue Rubik’s Cube toolbar button) to • Export entire raw data cube that does not contain your changes made in Slice and Dice -- text formatting, increase or decrease decimal, etc… Edit / Copy All, Paste in Excel

26. Resources Resources Corporate Reports Handbook in TMA/HA folder M2 tutorial is 1st section of Handbook

27. Resources In Infoview window Navy Newsletters - Newsletter#2 is Data Quality!

28. Building Ad Hoc Reports in M2

29. CAPER – Summary and Detail files in M2 • CAPER is a huge file; Summary has fewer elements and runs faster • Open up DD • Record Description • How often is the CAPER updated? • See Appt Status Class • Provider Aggregate RVUs – new way to look at provider RVUs • vs. Enhanced Total RVUs

30. CAPER – Summary and Detail files in M2 • How many encounters and RVUs at your: • MTF? • Parent MTF? • Region? • Multi-Service Market Area? • Etc…. • Identify needed data elements using data dictionary • My MTF (“Tmt DMIS ID”), FY, Provider Aggregate RVUs, Enhanced Total RVUs, Encounters, only MEPRS1 = B • In CAPER Detail file: Change Edit Flag • Remember some edits are being applied to CAPERs prior to assigning RVUs • To understand when code edits have been applied and why

31. Let’s build our first query

32. Blank M2 Screen • Functionality is greyed out when it can’t be used • “New File” and “Open File” buttons look just like in regular Office products • Hit the “New File” button

33. M2 Query Panel • List of files • Results panel • Conditions panel

34. Quick overview: • Open and close boxes to the left • Review file names • Consider files described in earlier lecture

35. Open CAPER Summary • Find objects you want in your report and drag to “results panel”

36. M2 will only retrieve the objects you ask it to retrieve

37. Use conditions panel to limit data • From entire world, to area of interest • If I hit run now with no conditions………

38. I would get the whole MHS and all the years that are in M2! not what I want • Use conditions panel to limit data • From entire world, to area of interest • If I hit run now with no conditions………

39. List of operators • Click the one you want

40. After clicking “equal to”, a set of options are displayed

41. Select from the list of values

42. Add additional filters • Hit Run

43. We always double-check our results • Check to ensure it reflects the filters you applied • FY = ??? • Tmt Parent DMIS ID = ?? • MEPRS1 Code = B • Do the numbers look reasonable? If not, maybe your query needs to be modified

44. To modify your query • - The query panel is the only place you can modify what is pulled from the database • Hit button that looks like a gold barrel to modify the query

45. Query panel, • But isn’t opened to the table you were using • To modify, open up CAPER Summary and go from there

46. What Next? • Slice and Dice • To further analyze, rearrange, etc… • Can hit save • Creates a “.rep” file; can be re-run later • Can hit “edit / copy all” to put on clipboard • Can easily paste into spreadsheet software • WYSIWYG; keeps your changes • Can use “export” button (blue Rubik’s Cube toolbar button) to • Export entire raw data cube that does not contain your changes made in Slice and Dice, text formatting, increase or decrease decimal, etc… Edit / Copy All, Paste in Excel

47. Using M2 • Using M2 is as simple as: • Dragging and Dropping to give the computer instructions for your query; and • Doing the dreaded WORD PROBLEM! • The software is easy! • The word problem can be hard • WISDOM Course • Focus on the word problem

48. Recap and What Next? • Congratulations; you have • Used corporate documents • Written your own basic query • Used the M2 data dictionary • Modified a query • Saved a query • Put query results in Excel!