Top Ten Ways to Clean House in Outlook

1. Top Ten Ways to Clean House in Outlook

2. 10. Baggage • Attachments can be huge • Save attachments to personal drive or common drive * • Then delete the email * see Clean House document for instructions

3. 9. The smelly mess • Sent (Scent) items  • A copy of every email you send, reply to or forward (as well as a copy of any attachments) is saved in Sent items. * see Clean House document for instructions

4. 8. Don’t bring junk (SPAM) home • Delete Spam • don’t open it • don’t click on any links in it • don’t click the unsubscribe link • don’t reply to it • Avoid providing your email address to • “Free” services • Warranty cards • Chat rooms • Setup a Yahoo or Hotmail account to use * see Clean House document for instructions

5. 7. Know the size of your mess • By default TCU gives you 110MB (Yahoo gives 6MB) • Use the size column to see how big some of those messages are * • Look at folder Properties to find out which folders are taking up a lot of space * * see Clean House document for instructions

6. 6. Create Storage Areas • Create personal folders (PST) stored on your personal network drive * * see Clean House document for instructions

7. 5. Clean out junk drawers • Archive your mail • Auto archive * • Manual archive * * see Clean House document for instructions

8. 4. Tidy up the front yard • Get that email out of the Inbox! • Delete it * • Move it to Folders * • Move it to Personal Folders * * see Clean House document for instructions

9. 3. Trash your trash • Purge your deleted items – automatically * * see Clean House document for instructions

10. 2. Clean up the biggest mess • Use Advanced Find by File Size to find the largest emails. * • Then move these to Personal Folders on personal drive or delete * see Clean House document for instructions

11. 1. Establish clean house rules • Use the Rules Wizard to organize and automatically move email to folders, personal folders or to delete * see Clean House document for instructions