Vida Nueva

1. Vida Nueva Director Training To logon as a Director go to: http://vntb.com/weekends/director Hit enter for next slide.

2. Vida Nueva Director Training You will be given an ID (your email address) and password. Please do not share your password. Login Hit enter for next slide.

3. Vida Nueva Director Training From the control panel, you have the option to go into the people database or attendees of an upcoming weekend. Click on Attendees Hit enter for next slide.

4. Vida Nueva Director Training On the drop down arrow you need to click on the specific weekend you wish to view, then click GO: Hit enter for next slide.

5. Vida Nueva Director Training LFP= $ amount Lunch money collected VNP= $ amount Scholarship via VNTB There is a lot of information you can gather from this page. Underlined Titles - You can click to sort alphabetically. Person or Server or Position Individual Name & Email Server =YESvs. Candidate = No TFP = $ amount Team Fees Paid CFP = $ Candidate Fees Paid - Will be managed completely by Pre Weekend Couple. Hit enter for next slide.

6. Vida Nueva Director Training BC BC The whole Background Check process is managed by an administrator and not the Team. The status is just for your information. Forms and Background Checks FORMS RED= May need action Green= all is well Yellow = all is well Status: RHMA We do not have a valid Release Form in the hands of the VN Council. May need one at first team meeting the individual attends. Team action may be required. Explained on next slide. RHMA The individual is under 18 and the council has the form signed by the parent/guardian. It will automatically turn red when they turn 18 indicating we need a new RHMA form signed by the individual. No action required. RHMA This status requires ACTION. Proceed to the next slide. The council has received the RHMA, the individuals profile is up to date. No action required. Hit enter for next slide.

7. Vida Nueva Director Training Forms and Background Checks FORMS RHMA RED= May need action Green= all is well Yellow = all is well This status of the forms requires ACTION at a team meeting. If the individual is 18 or older, have them sign a RHMA form. Click Edit Click RHMA received box Click Save Attendee Hit enter for next slide.

8. Vida Nueva Director Training Forms and Background Checks FORMS RED= May need action Green= all is well Yellow = all is well Status: RHMA Rec’d This tells us the TEAM has a COPY of the Form and received it at a team meeting or otherwise. The form needs to be given to the council secretary. Running a meeting, this status is a No Action Required at this point other than giving the form to council. If the individual is under 18… the form needs to be turned in with a signature of a parent or guardian. Once received, repeat the above steps to Edit, Click Received and give the form to Council. Hit enter for next slide.

9. Vida Nueva Director Training Forms and Background Checks Looking at the FORMS on this image: There are two that need something to occur. Either: Team needs to give the form to Council or Council needs to update the individuals record. Need RHMA form signed. Hit enter for next slide.

10. Vida Nueva Director Training Money management Managing the money received by the core team. Click the edit button. The pop up box appears. Enter the amount in the appropriate section and click save. The result Attendance Fee = Team Fees Lunch money you want to track Any Donations The amount will show on the list of attendees for the weekend. From that list, you can tell who has paid and who needs to pay at a team meeting. Remember – CandidateFee Paid will be entered by pre weekend couple. Candidate Fee = entered by Pre-Weekend Couple only. VN Scholarship if granted. Hit enter for next slide.

11. Vida Nueva Director Training Assign Positions This is where you will assign the positions for the servers. Click on the drop down and pick the appropriate description. For Candidates, the Pre-Weekend couple will manage the status. They will also manage the status of the Forms and the Money collected. As Core team, you can work with just the servers by clicking the “Servers” button. Hit enter for next slide.

12. Vida Nueva Director Training Attendee List Other information is available here. Hover your mouse over the green E next to the name. A box will open showing you all of the history for the individual. If there is an * with Outside Experience, this individual has experience listed in their profile from other 4th day communities. That’s cool Hit enter for next slide.

13. Vida Nueva Director Training Other information is available here Hover your mouse over the individuals name. A box will open showing you their address, phone, married, clergy, age and the expiration of their background check. Hit enter for next slide.

14. Vida Nueva Director Training If you Click on their name Click on their name and you will be taken to their profile so you can see the other experience or talents they have entered, change a phone number or update some information for them. This will look just like your profile page. At the bottom, you be able to see the other experience. Hit enter for next slide.

15. Vida Nueva Director Training Want to add someone to your team? Click on Add Attendee A page will open. Start entering the individuals name. Once you see it on the list, click on the individual name to fill in the field (You need to click on the name to add it, not just type it) Click add and they are now on your team. If they are not on the list, you will need to click on People Tab and add them to the database. Example, someone from Tres Dias that has never served on a VN weekend. Hit enter for next slide.

16. Vida Nueva Director Training Other things you do on the attendee list. If you want to list just servers or just candidates click here. Please be very careful with the data you receive when doing an export. The information should not be downloaded and sent to everyone on the team or others in the community. This export will contain all of the data for the list of servers and/or candidates you are viewing. It will be in an Excel format, please delete the columns that are not really necessary to managing the weekend. Hit enter for next slide.

17. Vida Nueva Director Training So… You are managing a weekend at a team meeting Logon as a Director List the SERVERS attendees for a specific weekend and Export the list and delete non-essential data and columns. Take the list to a meeting to have people verify the information. During check in… look to see the status of the Forms If you see these, no action required. RHMA RHMA If this is the status: RHMA If individual is 18 OR OLDER, have them sign the new RHMA form, open the edit and check RHMA received and click save. This will be the new status: RHMA Rec’d You must give the new signed forms to Council Secretary. If individual is UNDER 18, have them take a RHMA form home to be signed by their parent or guardian and return it at the next meeting, do not open the edit and check received and click save. The status should remain like this until the form is received: RHMA Once received, open edit, check received and give the form to Council Secretary. RHMA Rec’d Hit enter for next slide.

18. Vida Nueva Director Training So… If you are managing a weekend at a team meeting Managing the Money Logon as a Director List the attendees for a specific weekend and during check in… look to see the status of the Money Team Fees are $120. If you collect part or all of the team fee, click the EDIT button and enter the total paid amount and click save. Anything less than the $120 requires team action. Scholarships are entered in the edit as well. For these = no action required. STATUS After Team Fees Paid TFP CFP VNP LFP $120 0.00 0.00 0.00 STATUS if Team Fees are a VN Scholarship TFP CFP VNP LFP 0.00 0.00 $120 0.00 Hit enter for next slide.

19. Vida Nueva Director Training So… you can: Log on via the director link Reset your password if you need to See everyone that has signed up Add someone to your team Check out their history and talents Contact them via phone or email Assign positions Manage the forms and money Export the list for team meetings Update online and live! That’s about it. That’s cool