Stage 3: Building the Master Schedule

1. Stage 3:Building the Master Schedule

2. Stage 3: Building the Master Schedule • Phases in the Master Building Process • Implementing Common Planning Time for Pathway/Academy/SLC Teaching Teams • Examining Cohort/Team Size & Structure for Developing Pure Cohorts of Pathway Students • Determining & Utilizing an Order for Section/Cohort/Team Placement • Utilizing the Course Conflict Matrix • Assuring & Maintaining Accurate Section Counts • Determining Teacher Assignments • Balancing Seats • Determining Room Assignments • Inputting Student Information System Data • Conducting Simulation Runs, Analyzing Results and Making Master Schedule Revisions • Finalizing the Master Schedule

3. Implementing Common Planning Time for Pathway/Academy/SLC Teaching Teams • Cornerstone of a successful SLC/Linked Learning/Academy Cohort/Team • Determining the total number of teacher planning times per period for a school • Multiple lunch periods and planning time • Bell schedule effect on common planning time

4. Examining Cohort/Team Size and Structure for Developing Pure Cohorts of Pathway Students • Effect of size and structure on establishing purity • Student progressions through cohort and non-cohort classes • Teaching part-time in a cohort/team • Teaching full-time in a cohort/team

5. Determining and Utilizing an Order for Section/Cohort/Team Placement • Compatibility with school priorities • Mandatory section placements • Singletons, Doubletons, Tripletons • Inclusion of cohort/teams – a shift in conventional wisdom placement order • Adding students taking designated groups of classes to the mix • Visible representations of the master schedule

6. Utilizing the Course Conflict Matrix • Report derived from student course requests • Printed from Student Information System • A course by course listing showing the number of students who requested a specific course along with all other courses that were requested by these same students • Conflict counting • Other uses for student course request data

7. Assuring and Maintaining Accurate • Section Counts • Determining section allocation per course • Keeping track of section count • Keeping track of staffing allocation

8. Determining Teacher Assignments • More than just credentials and authorizations • Sharing the wealth of courses • Forming a team of teachers for a pathway/cohort of students • Balancing teacher loads • Balancing teacher course progressions

9. Balancing Seats • Seat counts by grade level and by period • Student Information System seat counts • School site seat counts • Adjusting sections to balance seats

10. Determining Room Assignments • If possible, avoid room sharing • Methods to limit room changes if sharing • Assigning rooms to cohorts • Room assignments in schools with multiple lunch periods • Keeping track of room assignments

11. Inputting Student Information System Data • Learning to use your Student Information System • The Builder • Tagging students, sections, and courses • Student Information System Team/Cohort scheduling functions • Creating unique courses • Use of data from the Student Information System • Rolling over a schedule

12. Conducting Simulation Runs, Analyzing Results and Making Master Schedule Revisions • Simulation (SIM) Run student scheduled percentages • Improving student scheduled percentages • Analyzing SIM Run results reports • Conducting multiple SIM Runs • Keeping track of master schedule changes • Saving SIM Run results

13. Finalizing the Master Schedule • Locking in the Master Schedule • The master schedule notebook • Upcoming Stage 4 Tasks: • Disseminating teacher schedules • Disseminating student schedules