APS308- weeks 5&6

1. APS308-weeks 5&6 Introducingyourpresentation

2. WEEK 5 Introducingyourpresentation

3. Introducingyourpresentation Think about audience at a presentation… What do they want to know at the start of a presentation? What can a presenter do to get their attention at the start?

4. To be delighted to (v. Phr) • To feel or show great pleasure • we were delighted to see her

5. Interrupt (v) Stop (someone speaking) by saying or doing something: There is a lot to tell you so please do not interrupt me until I am done.

6. Impression (n) An idea, feeling, or opinion about something or someone I got the impression that he was sorely disappointed He wantedto share his impressions and opinions on my presentation.

7. Credibility (n) The quality of being convincing or believable the government’s loss of credibility

8. Point of view (n. phr) A particular attitude or way of considering a matter: I’m trying to get Matthew to change his point of view

9. Outline (v)  to give the main facts about something: At the interview she outlined what I would be doing.

10. To be based in somewhere(v. Phr) To be located in somewhere Ourbusiness isbased in New York.

11. To be in charge of(v. Phr) being the person who has control of or is responsible for someone or something: Who will be in charge of the department when Sophie leaves?

12. Responsible for(v. Phr)  to have control and authority over something or someone and the duty of takingcare of it or them: He is directly responsible for the efficient  running of the office.

13. Involve (v) Have or include (something) as a necessary or integral part or result: my job involves a lot of travelling

14. Intention (n) A thing intended; an aim or plan: she was full of good intentions

15. Give an overview (v. Phr) Toprovide a general review or summary of a subject: Yesterday, I gavea brief overview of the research.

16. Highlight (v) Draw special attention to: the issues highlighted by the reportareextremelyimportant.

17. take someone through (v. Phr)  to explain something to someone: I'll take you through it one more time, then you can try it yourself.

18. address (v) to speak or write to someone: He addressed a few introductory remarks to the audience.

19. to be short of time (v. Phr) to not have enough of something: to be short of space/time We're a bit short of coffee - I must get some more.

20. intend (v) to have as a plan or purpose: We intend to go to Australia next year.

21. last (v) to continue to exist: The meeting lasted two hours. The drought lasted for several months.

22. refer to (v) to talk or write about someone or something, especially in only a few words: In her autobiography she occasionally refers to her unhappy schooldays. He always refers to the house as his "refuge".

23. Introducingyourpresentation Watch video 3.1 (otherpeopletalkingaboutthequestionsabouttheaudience) andfill in thetable in activity 2 on yourcoursepack, p. 10.

24. Introducingyourpresentation Sabine Kolbeck is giving a presentationto a group of people. Whilewatching her presentation(video 3.2), answerthequestions on page 16 of yourcoursebook. Sabine Kolbeck SAVE IT SupportingCompaniesAroundtheWorld

25. Introducingyourpresentation Expertview: watch video 3.3 andtakenotesabouteachpart of ABCD model. Do theactivity 4 on yourcoursebook p. 17 Analysis: Howwelldid Sabine usethe ABCD model? Watch video 3.4 and do theactivity 5 on yourcoursebook p. 17 Theexpertfeedback: Watch video 3.5 and do theactivity 6 on yourcoursepack p. 10.

26. Introducingyourpresentation LanguageFocus, watch video 3.6 and do theactiviy 1 on yourbook p. 18 Thencompletetheotheractivities on pages 18 and 19.

27. WEEK 6 VISUAL AIDS Practicingof an introduction of a presentation

28. DISCUSSION What is a visual aid? What kind of visual aids do you know? What is the most commonly used visual aid in presentations? Which ones do you prefer to use?

29. AudioVisualAids PowerPoint: Majority of presentersuse it today. Theyarepreferredbecause: Cheap Easytocreate Time saving Allowfor a widerange of artistry (But be careful!!!)

30. Othertypes Whatothertypes of aduiovisualaids do youknow???? Videos Objects Models Photographs

31. Othertypes Whatothertypes of aduiovisualaids do youknow???? Drawings Handouts Brochures Posters

32. Visual Aids Should… Supplement presentation Outline the main points Serve audience’s needs, not speaker’s Be simple and clear because...

33. The Purpose of Using Visual Aids ... AVs support your ideas improve audience comprehension add variety to presentation (a break from listening)

34. The Purpose of Using Visual Aids enliven a difficult / boring subject help illustrate complex ideas/concepts help the presenter to stick to the plan

35. Design of AVs - The Rule of Five • A maximum of five lines per slide • A maximum of five words per line • If you stick to this rule, • You won’t overload your bullet charts

36. TIPS Start with anoutline of the goal Keep visual aids BRIEF Do not read AV directly (what you say vs.AV) Ask audience to read or listen, not both

37. TIPS Account for production time(both in planning and selection) Checkrelevance to topic Use charts and graphs Make sure graphics are not too crowded

38. TIPS... Don't let handoutsbecome a distraction Practice with AV Seek feedback on the clarity of yourAV Checkgrammar and spelling

39. Outline • 1st or 2nd slide ---- outline • Only main points on the outline slide • Ex: Use the titles of each slide as main points

40. Slide Structure 1-2 slides per minute Point / bullet form (no complete sent.) 4-5 points per slide Key words and phrases only

41. Slide Structure - Bad This page contains too many words for a presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you.

42. Slide Structure – Good • Showingone point at a time will: • help audience concentrate on what you are saying • prevent audience from reading ahead • help you keep your presentation focused

43. Slide Structure - Animation Do not use distracting animation Do not go overboard with the animation Be consistent with the animation that you use

44. Fonts - Good • Use at least an 18-point font • Use different size fonts for main points and secondary points • this font: 28-point • main point font: 30-point • title font: 42-point • Use a standard font like Times New Roman or Arial

45. Fonts - Bad If you use a small font, your audience won’t be able to read what you have written CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ Don’t use a complicated font

46. Color - Good • Use a color of font that contrasts sharply with the background • Ex: blue font on white background • Use color to reinforce the logic of your structure • Ex: light blue title and dark blue text • Use color to emphasize a point • But use thisonly occasionally

47. Color - Bad • Using a font color that does not contrast with the background color is hard to read • Using color for decoration is distractingand annoying. • Using a different color for each point is unnecessary • Using a different color for secondary points is also unnecessary • Trying tobe creativecan alsobe bad

48. Background - Good Use backgrounds such as this one (attractive but simple) Use backgrounds which are light Use the same background consistently

49. Background – Bad Avoid backgrounds that are distracting or difficult to read from Always be consistent with the background that you use

50. Spelling and Grammar • Proofread your slides for: • spelingmistakes • the use of ofrepeated words • grammatical errors you might have make • Have someone else check your presentation!