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Spring 2012 Computer-Based Test TRAINING MATERIALS

Spring 2012 Computer-Based Test TRAINING MATERIALS. Pearson Support and PearsonAccess. Contact Pearson Support Phone Number: 1-877-847-3043 Appendix C in the manual provides the following information: PearsonAccess User Accounts

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Spring 2012 Computer-Based Test TRAINING MATERIALS

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  1. Spring 2012 Computer-Based Test TRAINING MATERIALS

  2. Pearson Support and PearsonAccess • Contact Pearson Support • Phone Number: 1-877-847-3043 • Appendix C in the manual provides the following information: • PearsonAccess • User Accounts • District assessment coordinators received instructions for setting up user accounts from FDOE. • Browser requirements • Logging in for the first time • Resetting passwords • Training Center • Test Setup Exercise Note: PearsonAccess will timeout after 14 minutes of inactivity.

  3. Test Administrator Before, During, and AfterTesting

  4. Test AdministratorPrepare Testing Room • Ensure that all software applications, including Internet browsers, are closed on all student workstations. • Start TestNav and open each student workstation to the student login screen. • Ensure that you have a way to contact the technology coordinator or school coordinator during testing without leaving the room unattended. • Test Sessions have a unique six-digit test code (password) that will be printed on the Student Authorization Tickets and Session Roster. • Test Code (password) is used to access the test. • Test Group Code (4-digits) is used to identify groups of students tested together.

  5. Test AdministratorChecklist – During Testing • Maintain your record of required administration information. • Ensure that proctors and anyone who enters a testing room for the purpose of monitoring the test sign the Security Log. • Administer the test according to the directions in the appropriate administration script and read the SAY boxes verbatim to students.

  6. Test AdministratorSupervise Test Administration • During testing, ensure that students: • Clear the area around their workstations of all materials except for the following: • Student Authorization Tickets • Pencils or pens • Work Folders, if applicable • Calculators, if applicable • Reference Sheets, if applicable • Reading Passage Booklets, if applicable • Do not have books, notes, extra scratch paper, or electronic devices of any kind (except for FCAT calculators) during testing, even if they do not use them • Do not talk or make any disturbance • Work independently • Test administrators MAY NOT: • Talk with students about test items • Help students with their answers • Have any desktop-viewing programs or similar software that would enable a test administrator to view test items and student responses • Provide students with any information that would allow them to infer the correct answer • Discuss test items or answers with students even after testing has been completed

  7. Test AdministratorSupervise Test Administration • If a computer is disconnected from the test: • Contact the technology coordinator to help diagnose any technical issues • Contact the school assessment coordinator to resume student’s test in PearsonAccess If you have a Test Administrator account in PearsonAccess, you will be able to resume the student’s test and assist the student with logging in again.

  8. Test AdministratorPearsonAccess – During Testing Resume Students’ Tests • Student exits TestNav (either unintentionally or intentionally) before completing a test. • School Coordinator or Test Administrator must resume the test before student can continue. • On Session Details screen, click the check box next to the name of the student. • Student cannot be resumed if he/she has a Ready, Submitted, or Marked Complete status. • Click Resume Test (resumes the student’s test from the point at which the test was interrupted). • System will upload any test responses that the student entered and that were saved. • Once the connection to the testing server is reestablished and the student is in Resumed-Upload status, the saved responses are transmitted to the testing server and added to the responses already stored there.

  9. Test AdministratorChecklist – After Testing • Verify that you have collected all required administration information, including accommodations actually used by each student. • Report any missing materials to your school assessment coordinator. • Verify that Security Logs were completed correctly. • Organize materials and return to your school assessment coordinator. • Complete the CBT Test Administrator Comment Form at www.FLAssessments.com/SpringRMS.

  10. Test AdministratorSteps for Returning Test Materials to School Assessment Coordinator • Notify school assessment coordinator immediately if any of the following are missing: • Student Authorization Tickets • Session Rosters • Work Folders • Reading Passage Booklets • Reference Sheets • Verify that you have collected all required administration information. • Ensure that all accommodations used by each student are included. • Verify that your Security Log has been completed correctly. • Return all materials to school assessment coordinator. • Complete a CBT Test Administrator Comment Form.

  11. Test AdministratorComment Form Complete Comment Form • Please provide feedback that will be meaningful to the FDOE and the test contractor. • Go to www.FLAssessments.com/SpringRMS. • Click the CBT Test Administrator Comment Form and complete the form. THAT WAS

  12. School Assessment Coordinator Before, During, and AfterTesting

  13. School Assessment CoordinatorChecklist – Before Testing • Read the test administration manual. • Read the Test Administration Policies and Procedures and sign the FCAT CBT Administration and Security Agreement. • Train Test Administrators and Proctors and ensure that they, as well as all school administrators, sign the FCAT CBT Administration and Security Agreement. • Receive test materials from district assessment coordinator; inventory materials within 24 hours of receipt, and report missing materials or request additional materials. • If your school will provide paper reference sheets (Mathematics tests only), ensure an adequate supply is available for all students. • Communicate the process for collecting required administration information to test administrators. • Distribute test group codes to test administrators.

  14. School Assessment CoordinatorChecklist – Before Testing • Make arrangements to test any special program students (district virtual instruction programs, Home Education Program, etc.) who may be testing at your school. • Assign proctors, as needed. • Ensure that appropriate test settings are available for all test sessions. • For students who require special accommodations at your school, discuss with test administrators how accommodations will be provided. • Verify student information and create test sessions in PearsonAccess. • Distribute Session Rosters and Student Authorization Tickets on the day of testing. • Complete any Computer-Based Assessments Certification district readiness activities as directed by FDOE.

  15. School Assessment CoordinatorTraining – Before Testing Train Test Administrators and Proctors • Monitoring test sessions and resuming students in PearsonAccess • School coordinators have the ability to resume students and may require test administrators to contact them during testing to request this authorization. • Test administrators may resume students if PearsonAccess accounts have been created by the district. • Securing a student’s computer if a student leaves the room and will resume testing Recommended • Long breaks: student must exit the TestNav system by clicking the X or the red circle in the top corner and then clicking Yes, exit the test • Student will not be able to continue testing until he/she is authorized to resume testing in PearsonAccess. • Short breaks: visual block (e.g., a file folder) must be applied to obscure the computer screen or turn off the monitor

  16. School Assessment CoordinatorTraining – Before Testing • Test administrators must contact the school assessment coordinator if the following occurs: • A student exits the test to finish later and logs out of the test session. • A student has trouble logging in the first time. • A student has not participated in a practice test. • A test administrator does not have a Student Authorization Ticket. • A student’s name is not correct (e.g., misspelled) on the Student Authorization Ticket. • A test administrator is concerned that a student is unable (e.g., too ill) to finish the test.

  17. School Assessment CoordinatorPearsonAccess – Before Testing Filters and Search Fields in PearsonAccess • Any column with can be filtered. • To filter data, click the symbol and enter the filter criteria. • The column will be filtered according to the search term. • Clicking on the column heading also allows you to sort the data in descending or ascending order. Once the data is sorted, an up or down arrow appears after the column heading.

  18. School Assessment CoordinatorPearsonAccess – Before Testing • Manage Student Information • PreID upload during the designated PreID window • Districts or school users may add information using the Create New Student wizard after the designated PreID window • Access Session Roster • Test sessions must be created in PearsonAccess • Students must be assigned to a test session • Test sessions can be modified at any time • Verify the accuracy of Student Name and Student ID number prior to testing using the Session Roster

  19. School Assessment CoordinatorPearsonAccess – Before Testing PreID Upload and Classes • Update: Districts were not permitted to create sessions during the PreID upload, as was stated on page 50 of the manual. • Districts that provided class information in the PreID upload will be able to create these classes in PearsonAccess. Classes will have the appropriate prefix and class name. • Class Name (e.g., Clas01) • Subject Prefixes: • Mathematics Grade 10 = M10 • Mathematics Retake = MRT • Reading Retake = RRT • Example: if a class name of Clas01 was provided for Mathematics Retake, then the class name will be MRTClas01 • Test sessions will have to be created in PearsonAccess for all schools.

  20. School Assessment CoordinatorPearsonAccess – Before Testing Create Test Sessions Three ways of organizing test sessions • By Test Group– only includes students in a particular group (e.g., class, testing room) who will be testing togetherAdvantage:PearsonAccess can be used to manage the testing groups and session rosters will include only one group of students testing togetherDisadvantage:will require setup and management of more sessions • By Test Day – includes all students in a school to be tested in a subject on a particular dayAdvantage:greater security because a session can be started and stopped on the same dayDisadvantage: it requires coordination of testing groups at the school

  21. School Assessment CoordinatorPearsonAccess – Before Testing Create Test Sessions (continued) • By Test Administration – includes all students scheduled to be tested in a subject during the entire test administrationAdvantage:limits setup and management to one session and additional make-up sessions do not need to be createdDisadvantage: test sessions are open and active during the entire testing window, which may present a security concern; greater coordination of testing groups at schools; and may be cumbersome to locate and manage specific students

  22. School Assessment CoordinatorPearsonAccess – Before Testing Create a New Test Session • Log in to PearsonAccess, select Spring 2012 R/M/S and Retakes administration. • Go to Test Management>Manage Test Sessions. • Click New Session to go to the New Test Sessions screen.

  23. School Assessment CoordinatorPearsonAccess – Before Testing Create a New Test Session (continued) • Enter the session details: • Session Name • School • Test to be Administered • Read Aloud – select No • Default Form Group Type will usually be set to Main, except for when computer-based accommodated test forms (e.g., large print, color contrast, zoom, screen reader) are used • Scheduled Start Date used for planning purposes – a test session will not start until you click START on the Session Details screen • Add students to test sessions by: • Class (View By: Classes) • Individual Student (View By: Students) • Select the check box for each class or student to be added to a session • Click Save • Return to the newly created test session or to the Manage Test Sessions screen • Maintain a list of all test sessions • Ensure technology coordinator cached test content for all sessions and proctor caching is running for sessions prior to the first day of testing

  24. School Assessment CoordinatorScenario/Action Required

  25. School Assessment CoordinatorPearsonAccess – Before Testing View and Verify Student Data • Student Name and Student ID Number MUST be correct in PearsonAccess. • Confirm all students are in test sessions. • Go to Test Management>Manage Test Sessions • Select “View By: Students” • Select the Show All Students box and click Search

  26. School Assessment CoordinatorPearsonAccess – Before Testing • Confirm all students are in test sessions(continued) • Review the Session Name column for any empty/blank fields. • Click twice on this column heading to sort descending by name. • Students who have not been placed in a session will have an empty/blank field in this column. • Add students with blank fields to test sessions.

  27. School Assessment CoordinatorPearsonAccess – Before Testing • View and verify student data • Go to Test Management>Manage Test Sessions. • Click Session Name. • Click the Session Roster button. • PDF of the roster can be printed and viewed. • Roster displays all students (including Student Name and Student ID) that have been assigned to a session. • Verify Student Name and Student ID for all students in the session. • Note any incorrect information. • Repeat these steps for all remaining sessions until all student information is verified.

  28. School Assessment CoordinatorPearsonAccess – Before Testing Delete a Student (Available 2/17/11) • If a Student Name and Student ID Number is INCORRECT, delete the student’s test assignment and create a new record in PearsonAccess. • Delete a student’s test assignment • Go to Test Management>Manage Test Sessions. • Select “View By: Registered Students” on the Student Registration screen. • To view all students, select the Show All Students check box and click Search. • To search for an individual student, enter the search criteria, and then click Search. • Must enter or select at least one search field • The more specific the criteria, the more focused the search will be • Click the name of the student, and then click the Assigned Tests tab. • Select all Online tests assigned to that student and then click Remove Test. • Do not remove any paper tests assigned to the student. • Click Yes – Continue with Removal to confirm.

  29. School Assessment CoordinatorPearsonAccess – Before Testing Add a Student (Available 2/17/11) • For students not already identified in the PreID process or with an incorrect Student Name or Student ID Number, remove the test assignment, and then create a new profile in the system using the Create New Student wizard. • During the PreID window, students should not be added using the Create New Student wizard • Note: If an error in a student’s name occurs after the first 11 characters of the first name or after the first 12 characters of the last name, PearsonAccess will not allow you to create a new student profile for that student. • Update those fields after testing is complete.

  30. School Assessment CoordinatorPearsonAccess – Before Testing Add a Student (continued) • To successfully create a new student, complete the five-part registration process. If all five parts are not completed, the student will not be created. • Part 1 – Add a new Student • Go to Student Data>Student Data Information. • Click New Student.

  31. School Assessment CoordinatorPearsonAccess – Before Testing Add a Student(continued) • Part 2 – Edit Student Details • Enter test data for all required fields - Florida Student ID Number (FSID), Student Last Name, and Student First Name. • Student Name must be entered in all CAPS. • FSID can be a 10-digit Florida Student ID Number (e.g., 1234567891) or the 9-digit Social Security Number followed by an X (e.g., 123456789X). • Scroll down and select the Enrolled School. • Click Save and Next to save your entered data.

  32. School Assessment CoordinatorPearsonAccess – Before Testing Add a Student: Part 2 – Edit Student Details(continued) • Note: If a student is created for this administration with the same Florida Student ID Number (or Social Security Number followed by an X), the same first 11 characters of the first name, and the same first 12 characters of the last name as an existing student profile at this school, the duplicate student error message will appear. • Click Back to Student Entry Form and cancel the process. • Existing student profile must be used unless there is an error in the Student Name or Student ID Number. • See the instructions to Update Student Information on pages 68-69 of the manual.

  33. School Assessment CoordinatorPearsonAccess – Before Testing Add a Student (continued) • Part 3 – Edit Test Registration Details • Select the appropriate Test Administration. • Enter the student’s Date of Birth. • To record ethnicity, use the drop-down box to select Yes or No. • To record race, use the drop-down boxes to select Yes or No next to each race category. Yes may be selected for more than one race category. • Select the appropriate Gender and Grade. • Click Save and Next.

  34. School Assessment CoordinatorPearsonAccess – Before Testing Add a Student (continued) • Part 4 – Edit Class Registration • To assign the student to an existing class, select the box next to the class name and click Save and Next. • To assign the student to a new class, click New Class and follow the steps to create a new class. • Class name has a limit of 9 characters and must be in all CAPS(e.g., THOMAS). • When the class has been created and added to the list, select the box next to the class name and click Saveand Next.

  35. School Assessment CoordinatorPearsonAccess – Before Testing Add a Student (continued) • Part 5 – Edit Assigned Tests and Enable the Student to Test on Computer (Set Online Indicator) • Student must be assigned to a test. Select the box(es) next to the appropriate test(s). • Set the student’s Tested Grade and Online Indicator for each test. • Tested Grade is the grade level of the student to be tested. • Online Indicator indicates that the student will participate in the computer-based administration. Yes must be selected for a student to be scheduled into a test session. • Click Save and Exit to complete the registration process for this student.

  36. School Assessment CoordinatorPearsonAccess – Before Testing Manage Test Sessions

  37. School Assessment CoordinatorPearsonAccess – Before Testing View an Existing Test Session • Go to Test Management>Manage Test Sessions. • Under Session name, click the name of the session you want to verify. • Review and verify the students to be tested in the session. Session Roster can also be used to verify the list of students. • If students are missing, see Add Students to Test Sessions. • If students are in the incorrect session, see Move Students to Another Session. • If students will not be testing or if they were absent for/during the entire testing window, see Remove Students from Test Sessions.

  38. School Assessment CoordinatorPearsonAccess – Before Testing Add Students to Test Sessions • Go to Test Management>Manage Test Sessions. • Select “View By: Test Sessions.” • Click on the Session Name to go to the Session Details screen. • Click Add Students. • Select “View By: Classes” or “View By: Students.” • Select the check box for the class or the student you want to add, and then click Add to Session. • After you add students, you can verify Form/Form Group Type by clicking Edit. • Click Save after you make changes.

  39. School Assessment CoordinatorPearsonAccess – Before Testing Move Students to Another Session • Go to Test Management>Manage Test Sessions • Select “View By: Test Sessions” • Click on the Session Name to go to the Session Details screen • Select the check box for each student to be moved • Only students with a Ready, Exited, Resumed, or Resumed-Upload status may be moved • Students with a Submitted, Processing, Completed, or Marked Complete status may not be moved to another session • Click Move to go to the Move Students screen • Select an existing test session or create a new test session to which the students will be moved

  40. School Assessment CoordinatorPearsonAccess – Before Testing Remove Students from a Session • Go to Test Management>Manage Test Sessions. • Select “View By: Test Sessions.” • Click on the Session Name from which you want to remove a student. • On the Session Details screen, check the box for each student you want to remove. • Click the Remove button. • Click Yes – Remove Students to confirm this action.

  41. School Assessment CoordinatorPearsonAccess – Before Testing Manage Class Information • Class is a required field in PearsonAccess – students are assigned to a class either through PreID upload OR Create New Student wizard. • PreID upload • Class name was provided by the districts. OR • Students were automatically added under generic class names, depending on the student’s test assignment (e.g., M10-Class, MRT-Class, or RRT-Class). Prefixes: • Mathematics Grade 10 = M10 • Mathematics Retake = MRT • Reading Retake = RRT • Create New Student wizard • Coordinator must enter class assignment for students, but there are no prefixes automatically added to these class names.

  42. School Assessment CoordinatorPearsonAccess – Before Testing Manage Class Information(continued) • School assessment coordinators may use class assignments to organize student information OR manage students in PearsonAccess (e.g., to indicate groups of students test together). However, school assessment coordinators may not want the additional tasks associated with managing and changing student class assignments. • May disregard the class assignment and manage students tested together through test session assignments or some other means.

  43. School Assessment CoordinatorPearsonAccess – Before Testing Add a New Class • Go to Test Management>Student Registration. • Select “View By: Classes,” click Add Class. • Enter the class name – limit 9 characters and must be all CAPS (e.g., THOMAS). • Select your school name from the drop-down menu (required field). • Click Save to add the class. Add Students to a Class • Go to Test Management>Student Registration. • Select “View By: Classes”, click the name of the class to view Class Details. • Click Add Students. • Check the box next to each student to be added to the class. Click Save and then click Yes –Continue with Add to confirm.

  44. School Assessment CoordinatorPearsonAccess – Before Testing Assign Students in a Class to a Test (only if a student has not been assigned to a test) • Go to Test Management>Student Registration. • Select “View By: Classes,” click the name of the class to view Class Details. • Click Add Students. • Check the box next to the student name(s) to be assigned to a test and select Assign Students to Test. • From the Test drop-down box, select the name of the type of test the student will take and click Next. • Select Yes for the Online Indicator. Select a grade for the Tested Grade, then click Save.

  45. School Assessment CoordinatorPearsonAccess – Before Testing Change a Student’s Assigned Class • Go to Test Management>Student Registration. • Select “View By: Registered Students.” • To view all students, check the “Show All Students” box and then click Search. • To search for an individual student, enter search criteria and click Search. • Click the name of the student to go to the Registered Students screen. • Click the Assigned Classes tab. • To add class assignment, click Add Class Assignment, select the class, and then click Add. • To remove class assignment, select the class, and then click Remove Class Assignment. Click Yes – Continue with Removal to confirm. • If a student has already been assigned to a class and a test, you must remove the test assignment before you can remove the class assignment.

  46. School Assessment CoordinatorPearsonAccess – Before Testing Change the Tests Assigned to a Student (e.g., a student is assigned to the wrong test) • Go to Test Management>Student Registration • Select “View By: Registered Students.” • Click the name of the student to go to the Registered Students screen. • Click the Assigned Teststab. • Add test assignment, click Add Test, and select the test. • Select Yes for the Online Indicator and select a grade for the Tested Grade. • Select any optional indicators or accommodations, if needed. • Click Save. • Remove test assignment, select the test, and then click Remove Test.

  47. School Assessment CoordinatorPearsonAccess – Before Testing Change the Tests Assignment Details for a Student (e.g., changing from online to paper, recording accommodations) • Note: Changing an online test format to a paper test format will not cause a new PreID label to be created. You will need to order paper test materials and grid the student grid sheet. Allows for a student to be removed from the pre-existing list of available students for online testing when creating a new session or when verifying the Session Roster. • The following fields will be available for editing before and after online testing. ONLY enter the accommodations that are actually used. • Online Indicator (only editable before testing) • Class Name • All ESE/504 and ELL accommodation types • ELL • Section 504 • Primary Exceptionality • Braille • Large Print • One-Item-Per-Page • Reading Passage Booklet • Regular Print Accommodations

  48. School Assessment CoordinatorPearsonAccess – Before Testing Change the Tests Assignment Details for a Student (e.g., changing from online to paper, recording accommodations) • Go to Test Management>Student Registration. • Select “View By: Registered Students.” • Click the name of the student to go to the Registered Students screen. • Click the Assigned Tests tab. • Click the name of an assigned test to go to the Registered Student Test Details screen. • Click Edit and make the changes to the allowable fields. • Click Save.

  49. School Assessment CoordinatorPearsonAccess – Before Testing Schedule a New Session for Make-Ups • Go to Test Management>Manage Test Sessions. • Click New Session. • Fill in the required fields to create a new test session for students testing during a make-up session. • Once session is created, move students to this test session. • Provide the technology coordinator with information about this session so he/she can complete the Proctor Caching process prior to testing. Note: Testing window allows for multiple test sessions to be scheduled throughout the week. It is also possible to reassign absent students to existing session scheduled later in the week, rather than creating make-up sessions.

  50. School Assessment CoordinatorPearsonAccess – Before Testing Student Authorization Tickets and Session Rosters are SECURE materials. Print Student Authorization Tickets • Go to Test Management>Manage Test Sessions. • Click the session name for which you wish to print authorization tickets. • From the authorization drop-down menu, select Student Authorizations. • Authorization Tickets can be downloaded in three different formats: • Detail View (one ticket per page) • List View (three tickets per page) • Grid View (six tickets per page) Print Session Roster • Go to Test Management>Manage Test Sessions. • Click the session name for which you wish to print Session Roster. • Click Session Roster. • Click Save, save the file to your computer, and then click Open (a PDF file containing the Session Roster will open). • Print the Session Roster.

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