Cover Letters and Writing Samples

1. Cover Letters and Writing Samples Vicki Huebner, JD Assistant Dean for Law Career Services I want to thank Professor Rausch for permitting me to come here today to your class. First, it gives me a chance to introduce myself to you. Second, it gives me the opportunity to discuss something I am very passionate about—and that is successfully communicating your message to potential employers. I want to thank Professor Rausch for permitting me to come here today to your class. First, it gives me a chance to introduce myself to you. Second, it gives me the opportunity to discuss something I am very passionate about—and that is successfully communicating your message to potential employers.

2. Job Searching is About Message and Image Control Analyze your skills, interests and background Assess the needs of legal employers Identify how your background meets the employer’s needs Make your case How many of you have really considered the link between what you are learning here in legal research and writing and the job search? Maybe at the most in terms of resumes and cover letters since they are written documents, and even that may be a stretch. After all, they aren’t the same as a memo, brief or motion, right? However, the skills you learn in this class extend well beyond written documents, although we will discuss those as well. You need to realize that your success in the job market will be dependent upon you being able to successfully do a few things: Analyze your skills, interest, and background. Assess the needs of legal employers. For instance, if you have a desire to work with clients on their personal matters and have a background that demonstrates this interest—you probably aren’t going to meet the needs (nor would you enjoy working for) a large, corporate law firm. However, you would be someone who would be a great candidate for a small firm that handles cases for every day people. Identify how your background meets the employer’s needs. Make your case. In other words, develop your persuasive argument as to why are a good fit for that employer. Let’s look at how what you have learned in LAWRA can help you with this process. You have been given instruction on how to analyze a set of facts, to assess the law and then on how to begin communicating how those two analyses affect how the case should be handled. Additionally, you have also learned how to persuasively communicate why a judge or opposing counsel should be persuaded to find in favor of your client. How many of you have really considered the link between what you are learning here in legal research and writing and the job search? Maybe at the most in terms of resumes and cover letters since they are written documents, and even that may be a stretch. After all, they aren’t the same as a memo, brief or motion, right? However, the skills you learn in this class extend well beyond written documents, although we will discuss those as well. You need to realize that your success in the job market will be dependent upon you being able to successfully do a few things: Analyze your skills, interest, and background. Assess the needs of legal employers. For instance, if you have a desire to work with clients on their personal matters and have a background that demonstrates this interest—you probably aren’t going to meet the needs (nor would you enjoy working for) a large, corporate law firm. However, you would be someone who would be a great candidate for a small firm that handles cases for every day people. Identify how your background meets the employer’s needs. Make your case. In other words, develop your persuasive argument as to why are a good fit for that employer. Let’s look at how what you have learned in LAWRA can help you with this process. You have been given instruction on how to analyze a set of facts, to assess the law and then on how to begin communicating how those two analyses affect how the case should be handled. Additionally, you have also learned how to persuasively communicate why a judge or opposing counsel should be persuaded to find in favor of your client.

3. Why Image Control is Important Dear Job Goddess, I don’t know whether I should put my work experience prior to law school on my resume. I was a Hooters girl. I probably wouldn’t even ask except that I have a friend at law school who used to be a male stripper, and it doesn’t seem to hurt him. What do you think? --DK, California Studies show that all people—including the people who are in a position to hire you—develop long lasting impressions of people very quickly. Fair or unfair—this is a reality. So, when you think of potential legal employers what kind of image do you want to project? First, off it should be as a student who is transitioning into becoming a professional. Insert story about Chapman student who had been a contestant on The Bachelor. But, going back to the point on the previous slide to the extent that you can identify a practice area or areas in which you are interested, and can start building an image of a person who has demonstrated an interest in that position. So if you were interested in working with a public interest organization this summer, and had done community volunteer experience you could use that experience to articulate why you would be interested in serving the public as an intern. Studies show that all people—including the people who are in a position to hire you—develop long lasting impressions of people very quickly. Fair or unfair—this is a reality. So, when you think of potential legal employers what kind of image do you want to project? First, off it should be as a student who is transitioning into becoming a professional. Insert story about Chapman student who had been a contestant on The Bachelor. But, going back to the point on the previous slide to the extent that you can identify a practice area or areas in which you are interested, and can start building an image of a person who has demonstrated an interest in that position. So if you were interested in working with a public interest organization this summer, and had done community volunteer experience you could use that experience to articulate why you would be interested in serving the public as an intern.

4. How Do You Develop Your Image? Use proper grammar and avoid typos “I often use a laptap” “will accept nothing less than $18 annually” Format counts Insert relevant information “Able to say the ABCs backward in under five seconds” “Running, editing video, cooking, writing and wondering” Communicate transferable skills Indicate what you can do for the employer As a job seeker, you will develop your image in two ways: 1) For most of you first in written format, and 2) through verbal and non-verbal communication generally in an interview setting. So, what has LAWRA taught you that applies to the development of your image?As a job seeker, you will develop your image in two ways: 1) For most of you first in written format, and 2) through verbal and non-verbal communication generally in an interview setting. So, what has LAWRA taught you that applies to the development of your image?

5. Cover Letter Purpose If your resume is your marketing piece, your cover letter is your Absent Interview! Ask yourself: If a potential employer is looking at my resume, what else do I want him/her to know

6. Cover Letter Purpose Myth: Employers don’t read cover letters Cover letters are: A transmittal document A writing sample An example of how you act as an advocate An example of your persuasive writing ability

7. Cover Letter Format Vicki Huebner 1234 Sesame Street San Jose, CA 95555 (408) 555-5555 vhuebner100@hotmail.com July 29, 2008 Ms. Susan Eframi Recruitment Manager Pain & Fear 5678 Law Street Palo Alto, CA 95334 Dear Ms. Eframi:

8. “Bad” Sample Cover LetterWhat Are the Problems? Dear Sir or Madam: My name is Susan Lawyer. I am a second year student at Joe’s Drive-Thu Law School, and I am seeking a position with your firm for this summer. I am writing to your firm because of its excellent reputation and its location in San Francisco. I’ve always wanted to live in San Francisco because it has so much to offer—sports, culture, history—but I don’t need to tall you that because you obviously made the wise choice to live there yourself! I plan to be a litigator when I graduate, and working for your firm would help me to develop strong research and writing skills. In addition, I would like to be able to gain exposure to other practice areas, and because your firm has several departments, I would be able to rotate among them. As my resume shows, I received good grades in Criminal Law and Contracts, and I am nearly in the top forty percent of my class. I am a hard worker and I work well under pressure. I would be a good addition to your firm. I have attached my resume for your review. I am available anytime for an interview. Give me a call. You won’t be disappointed.

9. Cover Letters Three paragraph rule First paragraph Who referred you? What school do you attend? What year are you in school? What position are you applying for? When do you want to perform that job? Second paragraph What can you offer the employer? Topic/ thesis sentence is important!! Third paragraph What do you want to have happen? What documents have you enclosed? A cover letter is nothing more than a piece of persuasive writing. A cover letter is nothing more than a piece of persuasive writing.

10. Helpful Phrases for 1st Paragraph _______ recommended that I contact you regarding. With a background in ____ I am seeking opportunities to _____ I am applying for a position as ________ (judicial clerk, associate, etc.). We met at the _________ in ______ (month). I am interested in applying for ____ (position) with your (firm/agency/company) because of (type of practice, ties to geographic location, reputation, etc.) My interest in (practice area) prompted me to contact you.

11. Helpful Phrases for Second Paragraph I can offer your firm specific (experiences, courses) in _______ My background in ____ might be of particular interest to you. Prior to law school I spent ___ years as ___. I developed strong _____ skills at/as _____. As you can see from my background, I have concentrated on obtaining experience in (field/area/industry) with my ultimate objective to obtain a position in (specific industry/field) . . . My academic achievements demonstrate that I produce quality work, work hard and am dedicated to what I am doing. My GPA places me in the to (high ranking!) of my class . . .

12. Helpful Phrases for Third Paragraph Thank you for taking the time to review my qualifications. I look forward to talking with you soon. I will be in ____ between ____ and hope to have the opportunity to meet with you at that time. I would appreciate the opportunity to meet with you to discuss my qualifications. I can be contacted at ____ and look forward to hearing form you soon. I would be happy to discuss arrangements for an interview.

13. Writing Samples You are being hired to perform a job that involves a lot of writing In a close case between candidates, your writing sample will often determine who gets the job You should be working on polishing your writing samples for next fall Take advantage of any assistance your LAWRA professor offers you to review your writing sample Page limits Redacting information

14. Writing Sample Do’s and Don’ts Print on plain paper, 12 point font, no notebooks or binders If the writing sample is an award winner—say so! Keep it recent Make sure it is Bluebooked. Provide contextual information Make sure it is formatted correctly If written as part of a job: Get employer’s permission Redact confidential information Choosing what to submit Paper for a class Co-authored pieces Judicial externship pieces Write for a trade publication

15. Questions?