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Encoded Archival Context – Challenges, Possibilities, and Future (EAC-CPF). August 13, 2014. Iris Lee AMNH Library [email protected] Nick Krabbenhoeft AMNH Library, Coded Culture [email protected] CLIR HIDDEN COLLECTIONS PROJECT Describing AMNH’s Collections.

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Encoded Archival Context – Challenges, Possibilities, and Future (EAC-CPF)

August 13, 2014

Iris Lee

AMNH Library

[email protected]

Nick Krabbenhoeft

AMNH Library, Coded Culture

[email protected]

clir hidden collections project describing amnh s collections
CLIR HIDDEN COLLECTIONS PROJECTDescribing AMNH’s Collections

Expeditionary Field Work at the American Museum of Natural History

2013-2016

Finding aids for archival collections

Entity records for expeditions and personnel

Shackelford, James B., “At nest of the even dozen dinosaur eggs, with George Olsen, who found them, at left, and Roy Chapman Andrews at right, Mongolia, 1925.”

challenge 1 connecting collections throughout divisions
CHALLENGE #1Connecting Collections Throughout Divisions

What did they bring back?

Specimens and artifacts

Notes and sketches

Diaries

Journals

Specimen books

Photographs

Recorded sound

Moving images

Archival records for Central Asiatic Expeditions were found in almost all of the divisions of Science

Anthropology

Paleontology

Vertebrate Zoology

Physical Science

Research Library

Shackelford, James B., “Roy Chapman Andrews watching William P. T. Hill map Urtyn Obo badlands, Mongolia, 1928.”

possibility 1 eac cpf
POSSIBILITY #1EAC-CPF

Encoded Archival Context – Corporate Bodies, Persons, Families (EAC-CPF)

  • Reconnect collections
  • Increase resource discovery
  • Reuse biogHist notes across finding aids
  • Reduce redundant work
solution 1 eac cpf
SOLUTION #1EAC-CPF

EAC

Anthro

EAD

Paleo

EAD

VZ

EAD

Physical Sciences

EAD

Library

EAD

solution 1 eac cpf linked to finding aid
SOLUTION #1EAC-CPF linked to Finding Aid

EAC

EAC

VZ

EAD

Photo credit: Shackelford, James B., “Roy Chapman Andrews looking through binoculars, Mongolia, 1928.”

solution 1 leads to resource discovery
SOLUTION #1Leads to Resource Discovery

EAC

EAC

Anthro

EAD

Paleo

EAD

VZ

EAD

Physical Sciences

EAD

Library

EAD

Photo credit: Shackelford, James B., “Roy Chapman Andrews looking through binoculars, Mongolia, 1928.”

solution 1 relations leads to resource discovery
SOLUTION #1<relations> Leads to Resource Discovery

Shackleford Photo Collection

EAD

Shackleford

EAC

CREATOR:Shackleford, James B.

DATE:1925

<cpfRelation>Central Asiatic Exp.

<dates>1922, 1925, 1928

solution 1 and provides context
SOLUTION #1…and Provides Context

Shackelford, James B., “Roy Chapman Andrews telling Merin, camel leader, how to get caravan down to camp at ShabarahkUsu from top of Flaming Cliffs, Mongolia, 1925.”

solution 1 eac cpf documentation early 2012
SOLUTION #1EAC-CPF Documentation… early 2012

EAC-CPF and Linked Data Resources

2010 Draft EAC-CPF Tag Libraryhttp://www3.iath.virginia.edu/eac/cpf/tagLibrary/cpfTagLibrary.html

Getty Linked Open Data Projecthttp://www.getty.edu/research/tools/vocabularies/lod/

LC Linked Data Servicehttp://id.loc.gov/

EAC-CPF Project Documentation

Harvard-Yale Connect the Dotshttps://osc.hul.harvard.edu/liblab/proj/connecting-dots-using-eac-cpf-reunite-samuel-johnson-and-his-circle

Tufts EAC-CPF Best Practicehttp://sites.tufts.edu/dca/files/2011/03/DAT-040DCABestPracticesforEAC.pdf

University of Virginia SNAChttp://socialarchive.iath.virginia.edu/

solution 2 adding links
SOLUTION #2Adding Links

@xlink:href

URIs recorded throughout the schema

solution 2 defining controlled vocabularies
SOLUTION #2Defining Controlled Vocabularies

@xlink:href

URIs recorded throughout the schema

<[email protected]:arcrole>

Such as “employedBy”, “participantIn”, “spouseOf”, “colleagueOf”

http://vocab.org/relationship/

solution 2 using controlled headings
SOLUTION #2Using Controlled Headings

@xlink:href

URIs recorded throughout the schema

<relationEntry @xlink:arcrole>

Such as “employedBy”, “participantIn”, “spouseOf”, “colleagueOf”

http://vocab.org/relationship/

<[email protected]>

Getty Thesaurus of Geographic Names

http://vocab.getty.edu/tgn/[ID]

challenge 3 lots of data
CHALLENGE #3Lots of Data

@xlink:href

URIs recorded throughout the schema

<[email protected]:arcrole>

Such as “employedBy”, “participantIn”, “spouseOf”, “colleagueOf”

http://vocab.org/relationship/

<[email protected]>

Getty Thesaurus of Geographic Names

http://vocab.getty.edu/tgn/[ID]

possibility 3 xml editors
POSSIBILITY #3XML Editors
  • xEAC
    • http://eaditor.blogspot.com/
  • oXygen
  • Microsoft Excel
  • Microsoft Access
  • Microsoft InfoPath
  • FilemakerPro
solution 3 excel macro
SOLUTION #3Excel Macro
  • Function finds root node in workform.
  • Assigns data in table below root node to child nodes named by column headings.
  • Additional functions format
    • paragraphs
    • dates
    • xml attributes
challenge 4 entity management1
CHALLENGE #4Entity Management

EAC_0103

EAC_0012

EAC_0561

EAC_0001

EAC_0288

EAC_2381

challenge 4 entity management2
CHALLENGE #4Entity Management

EAC_0103

EAC_3894

EAC_0012

EAC_0561

EAC_0001

EAC_0288

EAC_2381

possibility 4 manage with databases
POSSIBILITY #4Manage with databases

EAC_0103

EAC_3894

AMNH Library EAD

EAC_0012

EAC_0561

Database

EAC_0001

EAC_0288

EAC_2381

future xeac
FUTURE xEAC

http://numismatics.org/authority/noe

future connecting eac to the library
FUTUREConnecting EAC to the library

Finding Aids

(AT)

Images (Omeka)

Published material

(OPAC)

Entities

(xEAC?)

Digitized Material (DSpace)

future
FutureFUTUREConnecting EAC to the World

AMNH Library Repositories

AMNH Department Repositories

EAD

Image

VZ

EPS

Anthro

MARC

EAC

Public Access Points

amnh.org

Authority Cooperatives

Data

questions comments suggestions t hank you http images library amnh org hiddencollections
Questions, Comments, Suggestions?Thank youhttp://images.library.amnh.org/hiddencollections/
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